Curbside MSW Collection Service

Agency: Charlton County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561440 - Collection Agencies
  • 562111 - Solid Waste Collection
Posted Date: May 20, 2020
Due Date: Jun 19, 2020
Solicitation No: FY2020-0619
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: FY2020-0619
Bid Title: Curbside MSW Collection Service
Category: Invitation to Bid
Status: Open

Description:

Charlton County invites responsible parties to submit bids for residential solid waste pickup in the unincorporated parts of the county. We require once a week curbside collection, Monday – Friday only, in 90 gallon carts (with wheels) furnished by the contractor. Disposal will be at Chesser Island Landfill for county residential MSW.


Publication Date/Time:
5/20/2020 12:00 AM
Closing Date/Time:
6/19/2020 10:00 AM
Contact Person:
Hampton Raulerson
County Administrator
Phone: (912) 496-2549
Fax: (912) 496-1156
E-mail address: hraulerson@charltoncountyga.gov
Business Hours:
Monday - Friday 8 AM - 5 PM
Related Documents:

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Charlton County Board of Commissioners
Request for Proposals
Curbside MSW Collection Service
___________________________________________
ACCEPTANCE DATE: Prior to 10:00 AM on Friday, June 19, 2020 Local Time
RFP NUMBER:
FY2020-0619
ACCEPTANCE
PLACE
Charlton County Board of Commission
Office of the Administrator
68 Kingsland Drive, Suite B
Folkston, Georgia 31537
QUESTIONS regarding this Request for Proposals shall be received no later than 5:00 PM on
Friday, June 12, 2020.
BID OPENING shall be held in the Commission Office, at the above referenced address.
REQUESTS FOR INFORMATION related to this Solicitation should be directed to:
Hampton Raulerson
County Administrator
Phone: (912) 496-2549
Fax: (912) 496-1156
E-mail address: hraulerson@charltoncountyga.gov
This document can be downloaded from our website: www.charltoncountyga.us
Issue Date: Wednesday, May 20, 2020
Charlton County Board of Commissioners
68 Kingsland Drive
Folkston, GA 31537
Request for Proposals (RFP) #FY2020-0619
PURPOSE:
Charlton County invites responsible parties to submit bids for residential solid waste pickup in
the unincorporated parts of the county. We require once a week curbside collection, Monday
Friday only, in 90 gallon carts (with wheels) furnished by the contractor. Disposal will be at
Chesser Island Landfill for county residential MSW.
Contractor will provide, at no charge to the County, collection and disposal of MSW from
county facilities which include Courthouse, Senior Center, Sheriffs Office, Office Annex,
Deuce Lloyd Ball Park, Chapman Mobley Ball Park, Fire Stations, Traders Hill Recreation Area,
and Road Department. Please bid on a monthly cost per cart. We have approximately 3500 carts
at 3,100 households, as some households have multiple carts.
Future annual price adjustments will be determined by the CPI. As a separate item, please bid on
a pull charge for 3 roll-off containers at the St. George Transfer Station located some 10 miles
from the landfill. We have approximately 10 loads (mostly C&D material) per month.
Charlton County is rural, heavily timbered, and located in S.E. Georgia. It has 500 square miles
(excluding the Okefenokee National Wildlife Refuge) and approximately 3100 households. This
averages 6.2 houses per square mile and a spacing of some 6.9 households per linear mile on 450
miles of road. (About one half of the roads are paved and one half is dirt).
We request a 5-year contract with an optional 5-year renewal. Contractor will invoice the County
monthly. Insurance required: minimum of $1,000,000 per occurrence General Liability,
$2,000,000 per accident Automotive Liability, $5,000,000 per occurrence Excess/Umbrella
Liability, $200,000 performance bond.
Sealed proposal with Contractors corporate history, officers, current capacity, references and
insurance certificate must be received in the County Commissioners office by 5:00 p.m. on
Friday, June 19, 2020.
SUBMISSION:
One (1) original and two (2) copies of required proposal documents must be submitted in a
sealed envelope marked with Curbside MSW Collection Service, due date, and the firms
name and address to the address below. Please review all documents pertaining to this
request before submitting requested information.
U.S. Postal Service:
Charlton County Board of Commissioners
68 Kingsland Drive, Suite B
Folkston, GA 31537
FEDEX/UPS Deliveries
Charlton County Board of Commissioners
68 Kingsland Drive, Suite B
Folkston, GA, 31537
Proposals will be accepted at the above address until Friday, June 19, 2020 and immediately
after will be publicly opened and vendor names only will be read aloud to allow for possible
negotiations. Proposals received after the required time or in any other location will not be
accepted. Charlton County will not be held liable for misdirected deliveries nor deliveries
that are late due to shipping carrier. Neither faxed nor email submissions will be accepted.
The County reserves the right to reject any one or all submissions, or any part of any
submission, to waive any informality in any submission and to award a contract deemed to
be in the best interest of the County.
The proposers submitted offer must be valid for a minimum of ninety (90) days.
All technical questions regarding this request shall be directed to the Charlton County
Administrator, in writing, at no later than 5 business days prior to proposal due date. No
phone calls please as verbal comments regarding this purchase will be non-binding.
Charlton County Board of Commissioners
Request for Proposals
1. DEFINITIONS:
General Instructions for Bidders
a. Addendum: A change, addition, alteration, correction, or revision to a bid or contract
document.
b. Bid Schedule/Form: The form in which the response is submitted by a bidder for an
invitation for bid.
c. Contractor: The Party in a contract responsible for performing the service defined in
the contract.
d. Request for Proposal: All documents, whether attached or incorporated by reference,
used to solicit competitive sealed proposals.
e. Responsive Bidder: A person who has submitted a bid that conforms to all material
respects to the invitation for proposals.
f. Responsible Bidder: A person who has the capacity in all respects, to perform the
contract requirements fully and the moral and business integrity and reliability to assure
good faith performance.
g. Qualified Vendor: One who meets, or by the date of bid acceptance can meet, all
requirements for licensing, insurance and service contained within these specifications.
2. SUBMISSION OF PROPOSALS:
a. Proposal shall be enclosed in a sealed envelope, addressed to the Charlton County Board
of Commission County Administrator, Suite B, 68 Kingsland Drive, Folkston, GA
31537 with the name of the bidder, the date and hour of opening and the invitation to bid
number on the face of the envelope. Emailed/faxed bids will not be considered. Any
addenda should be signed and enclosed in the sealed envelope.
b. CCBOC will be accepting one (1) unbound original of the complete signed proposal and
two (2) copies. Pursuant to Georgia law, no bids will be considered without an
executed E-Verify affidavit. Copies may be delivered to the above address ONLY
between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding
holidays observed by the Charlton County Government. For a complete listing of
holidays, please contact the Office of the Administrator by phone at (912) 496-2549 or by
email at jnobles@charltoncountyga.gov.
3. SIGNATURE REQUIRED:
a. Each bidder shall furnish all information required by the proposal form or document.
Each bidder shall sign the proposal and print or type his or her name on the schedule. The
person signing the bid must initial erasures or other changes. An authorized agent of the
company must sign bids. A VALID PROPOSAL OFFER MUST BE SIGNED.
4. OFFER DUE DATE, TIME, AND LOCATION:
Bids must be in the actual possession of the Charlton County Board of Commission on or
prior to Friday, June 19, 2020; 10:00 AM EST, at which time they will be publicly opened
and read aloud in the Commission Chambers of the Charlton County Annex, 68 Kingsland
Drive, Folkston, GA 31537.
5. DRIVING DIRECTIONS:
Charlton County Annex from I-95: Take I-95 South to Georgia Highway 40, if coming
from the North. If coming from the South, take I-95 North to Georgia Highway 40; or exit 3.
Take Georgia Highway 40 West and drive 25 miles. Charlton County Annex will be on the
left at the dead end.
Address: 68 Kingsland Drive Suite B, Folkston GA 31537
6. LATE OFFERS:
Charlton County will not be responsible for late receipt of proposals.
7. REJECTION OF PROPOSALS/CANCELLATION:
Charlton County Government reserves the right to reject any and all submittals and reserves
the right to waive any irregularities or informalities in any submittal or in the submittal
procedure, when to do so would be to the advantage of Charlton County. Charlton County
reserves the right to cancel this RFP at any time.
Charlton County has the right to reject all bids or proposals or any bid or proposal that is
non-responsive or not responsible, and
Charlton County may issue change orders altering the original scope of work to address
changes or unforeseen conditions necessary for the project completion.
8. MINIMUM RFP ACCEPTANCE PERIOD:
Submittals shall be valid and may not be withdrawn for a period of 90 days from the date
specified for receipt of submittals.
9. SOLICITATION CONTACT PERSON:
Procurement Procedure Mr. Hampton Raulerson, County Administrator at (912) 496-2549.
Direct all questions, in writing, to hraulerson@charltoncountyga.gov.
10. QUESTIONS:
Any explanation desired by a bidder regarding the meaning or interpretation of the invitation
for bids, drawings, specifications, etc. must be requested five (5) working days prior to bid
opening, unless otherwise specified, in order for a reply to reach all bidders before the close

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