Culvert Pipe & CIP Liners

Agency:	Portage County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction 237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction
Posted Date:	Jan 31, 2023
Due Date:	Feb 21, 2023
Solicitation No:	2023-01
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Bid (RFB)

for

Culvert Pipe and CIP

Liners

Bid #2023-01

Issued by:

Portage County

Purchasing Department

All required bid documents/copies must be submitted

No later than 2 PM 2/21/2023 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact Karen Kluck

At (715) 346-1333

Email: kluckk@co.portage.wi.us

Issued: 01/31/2023

Portage County

Wisconsin

Bid #2023-01

Page 2 of 13

Table of Contents

Section Subject

Page #

1. General Information and Scope ........................................................................................................ 3

2. Contract term ........................................................................................................................................... 3

3. Questions ................................................................................................................................................... 3

4. Method of Bid........................................................................................................................................... 4

5. Bid Submission ........................................................................................................................................ 4

6. Bid Response Requirements .............................................................................................................. 4

7. Method of Award .................................................................................................................................... 4

8. Bidder/Contractor Qualifications .................................................................................................... 4

9. Specifications ........................................................................................................................................... 5

10. Delivery ...................................................................................................................................................... 5

11. F.O.B. Destination Freight Included................................................................................................. 5

12. Firm prices ................................................................................................................................................ 6

13. Orders ......................................................................................................................................................... 6

14. Invoicing Requirements....................................................................................................................... 6

15. Contract Cancellation............................................................................................................................ 6

16. Appeals Process ...................................................................................................................................... 7

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

ATTACHMENT E- PIPE SPECS AND BID PRICING

Portage County

Wisconsin

Bid #2023-01

Page 3 of 13

1. General Information and Scope

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests

bids to establish a contract for the purchase of culvert pipe for various Highway Department projects

throughout 2023.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these

bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory

requirement. All specifications are defined as mandatory minimum requirements unless otherwise

stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves

the right to delete that specification or condition of bid. Failure to meet specification requirements shall

disqualify your bid. Vendors may not submit their own contract document as a substitute for these

terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents

become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the

execution of contracts that do not require notarization. By submitting your bid you are agreeing to the

use of this program to sign documents should you receive an award. There is no cost to the bidder

associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB

Contractor means bidder awarded the contract

County means the County of Portage Wisconsin

Purchasing means the County of Portage Purchasing Department

RFB means Request for Bid

State means the State of Wisconsin

VendorNet means the State of Wisconsin’s electronic purchasing information system

2. Contract term

Date of award, through 12/31/2023.

3. Questions

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency

in this RFB they shall notify the Procurement Director named below of such error and request a

modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be

written and submitted to Purchasing as soon as possible, but no later than end of day on 2/10/2023.

Purchasing will respond to questions if necessary by issuing an official addendum, posted on VendorNet

and on the Portage County Website. Bidders are responsible for checking these websites for any

addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

https://vendornet.wi.gov/

https://www.co.portage.wi.us/

Any correspondence or questions submitted must include the bid number

Portage County

Wisconsin

Submit questions in writing via email to:

Karen Kluck, Procurement Specialist, e-mail: kluckk@co.portage.wi.gov

Phone: 715-346-1333

Bid #2023-01

Page 4 of 13

4. Method of Bid

Bidder must submit a unit price for each item. All prices must be quoted in U.S. Dollars.

Bids requiring an order minimum may be disqualified.

Bidder must bid on the enclosed Bid Offer Form.

5. Bid Submission

Bidders must submit an original and one copy including all required materials for acceptance of their bid

by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be

rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for

purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be mailed or delivered to:

Portage County Purchasing Department

1462 Strongs Ave

Stevens Point WI 54481

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address

-Request for Bid Title

-Request for Bid Number

-Bid Due Date

6. Bid Response Requirements

In order for your bid to be considered, the following information must be provided by the due date and

time listed on the bid cover page. Failure to include any required documents will disqualify your bid.

Include an original and a copy:

6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)

6.2 References Sheet, Attachment B

6.3 Bid Offer Form, Attachment C

6.4 Manufacturer’s/Bidder’s warranty statement

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in

the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid

or by a person who has been authorized in writing to act as agent for the person responsible for the

decision on prices and services. Failure to provide these forms/information with your bid submittal may

disqualify your bid. The County encourages all bidders to print their submission double-sided to save

paper

7. Method of Award

Portage County wishes to establish a call list of distributors of culvert pipe to be used during projects at

various times throughout the year. Vendors will be called based on price and availability.

8. Bidder/Contractor Qualifications

To be eligible for a contract award, you must be qualified and able to provide the following:

Portage County

Wisconsin

Bid #2023-01

Page 5 of 13

8.1 Bidder must be an original manufacturer, or distributor and/or dealer/company authorized by

manufacturer to sell their products.

8.2 Bidder must supply references of three firms to which similar products have been provided during

the past three years to a comparable-sized institution or company. If contacted, all of those

references must verify that a high level of satisfaction was provided. Use Attachment B to list

references.

8.3 Bidder must be in the business of highway products for the past three years.

8.4 Contractor should be able to report on a semi-annual basis all products purchased against this

contract.

8.5 Bidder must provide a statement of their Warranty Policy on any service or parts they may

provide.

9. Specifications

The following specifications are minimum acceptable requirements. Any specific reference to

manufacturer(s) and/or catalog/model/stock numbers provided is to establish the design, type of

construction, quality, functional capability and performance level desired. The bidder may offer an

alternate product believed to be an equal. Any alternate product(s) bid must be clearly identified by

manufacturer and catalog, model or stock number. Adequate detailed specifications of the product

offered must be included with your bid to establish equivalency and to ensure that the product being bid

meets all specifications. Failure to provide product specifications and information may disqualify your

bid. The County of Portage shall be the sole judge of equivalency and acceptability. Any attachments,

documents, price lists, etc. to support your bid, must include the bid number

Bid specifications may not be revised without an official written addendum issued by Purchasing.

See ATTACHMENT E for the minimum acceptable specifications for products desired.

10. Delivery

Delivery is desired as soon as possible after receipt of a purchase order. Please indicate on the Bid Offer

Form your estimated delivery time in calendar days.

Contractor is required to notify the ordering department of any back order, discontinuation of product(s)

or other delays in shipping within two working days of receipt of order.

11. F.O.B. Destination Freight Included

Delivery will be made by common carrier or bidder's truck, with unloading to be performed by the

carrier/bidder and carton(s) transported to the interior/ground floor or inside dock at 850 Cubbie Lane,

Plover, WI 54467. Bid prices should include all packing, transportation, fuel, insurance charges and

installation/operation manuals.

Duty charges (FOB=DDP Destination Duty Paid), if applicable (includes but not limited to documentation

fees, freight, customs clearance, tax, etc.), must be included in the bid price and referenced as separate

costs in the bid response. A copy of the duty-free paperwork, with the vendor portion filled out must be

submitted to Purchasing at time of award.

Culvert Pipe & CIP Liners

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