Cultural Affairs Division-Arlington Economic Development-Theatrical Lighting Fixtures Purchase

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 335122 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
  • 541611 - Administrative Management and General Management Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Aug 5, 2020
Due Date: Aug 12, 2020
Solicitation No: QQ EVA001_QQ235811-V2
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
QQ-EVA001_QQ235811-V2
  • Cultural Affairs Division-Arlington Economic Development-Theatrical Lighting Fixtures Purchase
  • Status: Open
  • Time Left:6 days, 19 hours
  • Closing: 8/12/20 5:00 PM
  • Issued: 7/30/20 3:55 PM
  • Last Amended: 8/5/20 3:33 PM
  • Award Method:Grand Total
  • Award date:
  • Buyer:Kylene King
  • kpking@arlingtonva.us
  • 703-228-0830

  • Issued By:Arlington County Government
  • Type:QQ
  • Category:Equipment - Technology
  • Bid Valid (Days):30
  • Service Area: Cities: Alexandria, Fairfax, Falls Church, Manassas, Manassas Park and Winchester. Counties: Arlington, Clarke, Fairfax, Fauquier, Frederick, Loudoun, Page, Prince William, Rappahannock, Shenandoah, and Warren.
  • Comments: Please see attached quick quote request. All bidders must complete the cost proposal. 8/5/2020: Note: Please find attached Amendment No. 1 including clarifications are made as a result of vendor inquiries
  • Special Terms and Conditions: none

Attachment Preview

REQUEST FOR QUOTE - THIS IS NOT AN ORDER
Please complete and return this form with your quotation
DATE: July 30, 2020
Quote #235811 for
LED Stage Lighting
Arlington County Government
Arlington Economic Development
1100 N. Glebe Road, Suite 1500
Arlington, Virginia 22201
RESPOND BY: 5:00 p.m. on August 12, 2020
If your response is not received in eVA by 5:00 p.m. on August 12,
2020, your quotation will not be considered
The County will not accept proposals submitted by fax or email
Quotes received shall be valid for 90 days
Questions and equivalent requests must be sent to
kpking@arlingtonva.us on or before 5:00 p.m. on August 7, 2020.
No outside communication is permissible.
The Contract Documents of the Quick Quote shall include the
Quick Quote solicitation and attachments, Bidder’s Quotation
Form, and Purchase Order. Where the terms and provisions of
this Quick Quote vary from the terms and provisions of the other
Contract Documents, the terms and provisions of this Quick
Quote will prevail over the other Contract Documents, and the
remaining Contract documents will be complimentary to each
other. If there are any conflicts, the most stringent terms or
provisions will prevail.
No. of pages including coversheet: 43
Includes: Insurance Requirements Attachment B
Arlington County eVA QQ Terms & Conditions Attachment C
Business License Form Attachment D
FROM: Kylene King, Cultural Affairs Program Coord. DELIVERY IS F.O.B. DESTINATION UNLESS OTHERWISE
E-MAIL ADDRESS: kpking@arlingtonva.us
STATED BELOW
BACKGROUND
Arlington Cultural Affairs, a division of Arlington Economic Development, delivers public activities and programs
as Arlington Arts. Our mission is to create, support, and promote the arts, connecting artists and community to
reflect the diversity of Arlington. We do this by: providing material support to artists and arts organizations in
the form of grants, facilities and theater technology; integrating award-winning public art into our built
environment; and presenting high quality performing, literary, visual and new media programs across the
County.
The intent of this solicitation and resulting agreement is for the Vendor to provide the LED Stage Lighting
(complete list is included in Section I of the cost proposal). Installation will be done by the County.
The total of all contractual terms shall not exceed $100,000.
SCOPE OF WORK
DELIVERABLES
The awarded Contractor shall:
o Provide all equipment in the quantities stated in Section I of the cost proposal.
o Deliver all equipment within 30 calendar days of receipt of the fully executed Purchase Order
(PO) to:
ATTN: Andres Luque
Scene Shop at Gunston Arts Center
2700 S. Lang Street
Arlington, VA 22206
Purchase Order number must be referenced on all shipments and invoicing.
APPROVED EQUIVALENTS
No substitute will be accepted.
MINIMUM QUALIFICATIONS FOR QUOTE SUBMISSION
Bidders must be an official dealer or distributor of ETC (Electronic Theatre Controls) equipment.
QUOTE INSTRUCTIONS AND REQUIRED SUBMITTED ITEMS
To be considered, the following items must be submitted by the date, time and manner indicated in this Request
for Quote:
Quote Form
Bidders must submit a cost for items in Section I: Stage Lighting Fixtures and Accessories
on the Quote Form to be considered responsive, in addition to meeting all requirements set forth in the
Request for Quote. Costs entered on the Quotation Form shall be inclusive of all costs. If any item in this
section is left blank, the Bidder shall be considered non-responsive.
All shipping charges must be included in the bid total. All items shall be new and shall have manufacturer’s or
equivalent guarantee for minimum of one (1) year. All bidders must bid on all items. Partial bids will be rejected.
This is a onetime purchase only.
METHOD OF AWARD
The County will make the award for this Quick Quote to the lowest responsive and responsible Bidder in
accordance with the requirements specified. The lowest responsive Bidder shall be determined by the Total
Quote Cost in Section 1: Stage Lighting Fixtures and Accessories.
ARLINGTON COUNTY, VIRGINIA
Quick Quote NO. 235811
QUOTATION FORM
TO:
FULL LEGAL NAME (PRINT)
(Company name as it appears with your Federal
Taxpayer Number)
FEDERAL TAXPAYER NUMBER (ID#)
BUSINESS NAME/DBA NAME/TA NAME
(If different than the Full Legal Name)
FEDERAL TAXPAYER NUMBER
(If different than ID# above)
BILLING NAME
(Company name as it appears on your invoice)
FEDERAL TAXPAYER NUMBER
(If different than ID# above)
DELIVERY DATE
PAYMENT TERMS
Net 45
PURCHASE ORDER ADDRESS
PAYMENT ADDRESS
CONTACT NAME/TITLE (PRINT)
SIGNATURE (IN INK)
DATE
E-MAIL ADDRESS
TELEPHONE NUMBER TOLL FREE TELEPHONE NUMBER
FAX NUMBER
The attention of each Bidder/Offeror is directed to Virginia Code Section 2.2-4311.2 (effective July 1, 2010) which
requires a bidder or offeror organized or authorized to transact business in the Commonwealth of Virginia
pursuant to Title 13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law, shall
include in its bid or proposal the Identification Number issued to such bidder or offeror by the Virginia State
Corporation Commission (SCC). Furthermore, any bidder or offeror that is not required to be authorized to
transact business in the Commonwealth of Virginia as a domestic or foreign business entity under Title 13.1 or
Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder
or offeror is not required to be so authorized. Please complete the following by checking the appropriate line
that applies and providing the requested information:
A._____
Bidder is a Virginia business entity organized and authorized to transact business in Virginia by the SCC and
such bidder’s Identification Number issued to it by the SCC is ________________________.
B._____
Bidder is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the
SCC and such bidder’s Identification Number issued to it by the SCC is ________________________.
C.______
Bidder does not have an Identification Number issued to it by the SCC and such bidder is not required to
be authorized to transact business in Virginia by the SCC for the following reason(s):
______________________________________________________________________________________
______________________________________________________________________________________
Please attach additional sheets of paper if you need more space to explain why such offeror is not required to
be authorized to transact business in Virginia.
COST PROPOSAL INSTRUCTIONS:
The bidder must submit a cost for each item listed below inclusive of all costs.
Section I: Stage Lighting Fixtures and Accessories
Line
Item
DESCRIPTION
1 ETC ColorSource PAR Deep Blue CSPARDB
WITH C-CLAMP AND SAFETY CABLE
2 Medium LENS FOR ABOVE
3 ETC R20AF MODULE
4 ETC Touring Net3 DMX/RDM Two port
Gateway
5 ETC 15' POWERCON TO POWERCON
JUMPER
6 ETC 10' POWERCON TO POWERCON
JUMPER
7 ETHERCON CABLE 50’
8 DMX 5 PIN CABLE 10’
9 DMX 5 PIN CABLE 25’
10 FREIGHT (if applicable)
Total Quote Cost
QTY
UNIT PRICE
EXTENDED LINE
ITEM PRICE
10 $
$
10 $
$
4
$
$
2
$
$
15 $
$
15 $
$
5
$
$
15 $
$
5
$
$
$
$

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