NOTICE TO BIDDERS
Request for Proposals will be received by the city of Carrollton, Carrollton, Texas, at the office of Patty Helms,
Purchasing Manager, City Hall Building, 1945 E. Jackson Road, Carrollton, Texas 75006-1790 or via email (see
page #6), with a digital signature until the hour 9:00 AM on May 13, 2019; at which time bids duly delivered and
submitted will be considered for supplying the following:
RFP FOR CROSSING GUARDS 2019
Any Request for Proposal received after stated closing time will be returned unopened. If request for
proposals are sent by mail to the Purchasing Manager, the proposer shall be responsible for actual delivery of
the request for proposal to the Purchasing Manager before the advertised date and hour for opening of request
for proposals. If mail is delayed by the postal service, courier service, an internet service provider (ISP) or in
the internal mail system of the City of Carrollton beyond the date and hour set for the request for proposal
opening, request for proposals thus delayed will not be considered and will be returned unopened.
Information concerning the Request for Proposal specifications or scope may be obtained by calling Roger
Wheeler at 972-466-3343 or email@example.com.
Please copy firstname.lastname@example.org
Information on the Request for Proposal process/procedures may be obtained from Patty Helms, Purchasing
Manager, 972-466-3115 or via email at email@example.com .
Until the final award by the city of Carrollton, said City reserves the right to reject any and/or all bids, to waive
technicalities, to re-advertise, to proceed otherwise when the best interests of said City will be realized hereby.
Bids will be submitted sealed and plainly marked with the date and time of opening.
The city of Carrollton Municipal Building is wheelchair accessible. For accommodations or sign, interpretive
services needed for bid openings, please contact the Purchasing Office 48 hours in advance at (972) 466-3133.
City of Carrollton, Texas
Patty Helms, Purchasing Manager
Publication Dates: Sunday, April 28, & Sunday, May 5, 2019
Monday, May 13, 2019 9:00 AM
CROSSING GUARDS 2019
The estimated RFP timeline is as follows:
Sunday, April 28, 2019
Sunday, May 5, 2019
Deadline for Questions:
Thursday, May 7, 2019 @ 9:00 AM
Please send questions to firstname.lastname@example.org
Deadline for Response to Questions:
Thursday, May 9, 2019 @ 12:00 PM
Deadline for Proposals:
Monday, May 13, 2019 9:00 AM
City Council Authorization:
Tuesday, May 21, 2019
Expected Start of Operations:
Monday, July 01, 2019
SELECTION PROCESS: City staff will review all submissions. Furthermore, staff will formulate a “short
list” and interview the firms on the short list. Once interviews and reference checks on the firms on the short
list are complete, a firm will be selected and awarded the project. If a satisfactory contract cannot be
negotiated with that firm, the City shall formally end negotiations with that firm and select the next most
favored provider and attempt to negotiate with that firm.