CPA AUDIT (CLOSEOUT) SERVICES FOR NYSDOT

Agency: The New York State Contract Reporter
State: New York
Type of Government: State & Local
Posted Date: Sep 18, 2017
Due Date: Oct 18, 2017
Bid Source: Please Login to View Page
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Issue Date: 09/18/2017 Contract Number: C037629
CPA AUDIT (CLOSEOUT) SERVICES FOR NYSDOT
Description:

CPA Audit (Closeout) Services For NYSDOT for NYS Contract Reporter Announcement

NYSDOT Website Announcement

---SERVICES---

Contract # C037629

The New York State Department of Transportation (NYSDOT; the Department) anticipates the release of a Non-Engineering Request for Proposals (RFP) to select responsive, responsible, experienced and knowledgeable consultants to provide CPA Audit (Closeout) Services for NYSDOT.

To secure a consultant, the Departments Best Value method shall be used.

NYSDOT has set a MBE goal of 12%, a WBE goal of 18% and a SDVOB goal of 6% for this procurement.

Responsive and responsible consultants interested in receiving the RFP should submit a brief, one-page Letter of Interest (LOI) to the e-mail address of the Contact Person listed below. The LOI should include, at a minimum, the firm name, address, e-mail address, and phone number of a contact person at your firm. A letter announcing the release of the RFP will be mailed to all parties submitting a LOI. When ready, the RFP will be posted to the NYSDOT website and will contain all the information necessary for firms to submit a complete proposal. It is expected that the RFP will be released on or after September 15, 2017. If the release of the RFP is delayed for any reason, the due date for proposals will be extended appropriately.

The base term of this contract is three (3) years. The contract may be extended for up to two additional one-year periods.

The proposal due date of October 18, 2017 is subject to change.

Once the RFP gets released and for a full description of the project and requirements, please visit the NYSDOT website at: https://www.dot.ny.gov/business and click on Consulting Service Opportunities.

Under the requirements of the State Procurement Act, all communications regarding advertised projects are to be channeled through the NYSDOT Contract Management Bureau Designated Contact Person. Until a contract is approved by the State Comptroller, contact with any other NYSDOT employee concerning this project should not be made unless otherwise directed by NYSDOT Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification.

Procurement Lobbying Law Compliance

Required Forms: The consultant shall sign and e-mail/fax the following forms. These forms are part of and due with the consultants proposals.

  1. Offerers Affirmation of Understanding of and Agreement pursuant to State Finance Law 139-j (3) and 139-j (6) (b)
  2. Offerer Disclosure of Prior Non-Responsibility Determinations

NYSDOT Guidelines and Procedures

Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through NYSDOT Contract Management (*Designated Contacts). Until a designation is made, communication with any other NYSDOT employee concerning this project that is determined to be an attempt to influence the procurement may result in disqualification.

Refer to NYSDOT PROCUREMENT LOBBYING LAW GUIDELINES AND PROCEDURES ? see the Consultants page at NYSDOTs Doing Business With DOT web site: https://www.dot.ny.gov/portal/page/portal/main/business-center/consultants/non-architectural-engineering

Contacts Prior to Designation:

Any communications involving an attempt to influence the procurement are only permitted with the following Designated Contact Persons:

  • The Contract Management Designation Contract Specialist
  • The Contract Management Designation Analyst Supervisor
  • The Contract Management Civil Rights Unit Supervisor
  • The Contract Management Assistant Directors
  • The Contract Management Director

These are some communications exempted from this restriction:

  • Participation in a pre-proposal conference
  • Submittal of written questions when written responses will be provided to all offerers
  • Protests, complaints of improper conduct or misrepresentation

If any other NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee. If the Department determines an impermissible contact was made, that offerer cannot be awarded the contract. A second violation would lead to a four-year bar on the award of public contracts to the offerer.

Contacts after designation

  • NYSDOT identifies its primary negotiation contacts. The designated contacts include:
  • The Contract Management Negotiation Contract Analyst
  • The Contract Management Negotiation Analyst Supervisor
  • The Contract Management Civil Rights Unit Supervisor
  • The Contract Management Assistant Directors
  • The Contract Management Director
  • The Consultant Management Bureau consultant job manager
  • The Consultant Management Bureau consultant job managers immediate supervisor
  • Individual(s) that the Department may identify at or after designation

The law does not limit who may be contacted during the negotiation process. However, if any NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee.

Information Required from Offerers that contact NYSDOT staff, prior to contract approval by the Office of the State Comptroller:

The individuals contacting NYSDOT should refer and shall be prepared to provide the following information, either by e-mail or fax as directed by NYSDOT. Persons name, firm person works for, address of employer, telephone number, occupation, firm they are representing, and whether owner, employee, retained by or designated by the firm to appear before or contact the NYSDOT.

Applicability to an executed contract

Restrictions similar to those described above apply to approval or denial of an assignment, amendment (other than amendments that are authorized and payable under the terms of the procurement contract as it was finally awarded or approved by the comptroller, as applicable), renewal or extension of a procurement contract, or any other material change in the procurement contract resulting in a financial benefit to the offerer. The staff noted above as well as the project manager and consultant manager are considered designated contact persons. The Department may identify other contact persons for each of these processes.

Rules and Regulations and More Information on this Law, Please Visit:

http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/Faq.htm (Advisory Council FAQs)

http://jcope.ny.gov/law/lob/lobbying2.html

http://ogs.ny.gov/ACPL

http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/MtgReportTable.htm

or contact the designated NYSDOT Contact Person:

Donelle Mastropietro or Scott Nussbaum

NYSDOT Contract Management

50 Wolf Road, 6 th floor

Albany, New York 12232-0203

E-mail: Donelle.mastropietro@dot.ny.gov

or Scott.nussbaum@dot.ny.gov

Voice: (518) 457-2600

Due Date: 10/18/2017 12:00 PM

Contract Term: 1/15/2018-1/14/2021

Location:

Ad Type: General

Technical contact: Transportation, NYS Dept. of
Contract Management Bureau
RFP Unit
Donelle Mastropietro
Contract Management Specialist 1
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-457-6296
Fax:
donelle.mastropietro@dot.ny.gov
Primary Contact: Transportation, NYS Dept. of
Contract Management Bureau
RFP Unit
Donelle Mastropietro
Contract Management Specialist 1
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-457-6296
Fax:
donelle.mastropietro@dot.ny.gov
Secondary contact: Transportation, NYS Dept. of
Contract Management Bureau
Contract Management
Scott Nussbaum
CMS 2
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-457-2600
Fax:
scott.nussbaum@dot.ny.gov
Secondary contact: Transportation, NYS Dept. of
Contract Management Bureau
RFP Unit
Donelle Mastropietro
Contract Management Specialist 1
50 Wolf Rd, 6th Floor
Albany, NY 12232
United States
Ph: 518-457-6296
Fax:
donelle.mastropietro@dot.ny.gov

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