Council Chamber Update- Painting

Agency: City of Greenville
State: Michigan
Type of Government: State & Local
Posted Date: Dec 2, 2019
Due Date: Dec 17, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Bid/Proposal Bid Opening Date & Time bid Tab
Council Chamber Update- Painting City of Greenville Item Proposals due: Tuesday, December 17, 2019

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Request for Proposals
Council Chambers Painting
November 25, 2019
Due December 17, 2019 @ 2:00 pm
Request For Proposals
General Description
The City of Greenville is seeking a company to paint and complete some wall and
ceiling repair to the Council Chambers located at Greenville City Hall.
Principal Contact
The principal contact with the City of Greenville will be:
Norice Rasmussen
Clerk-Finance Director
411 S. Lafayette Street
Greenville, MI 48838
(616)754-6320 (fax)
Bid Information
Any changes and/or addenda to this RFP will be posted on
under the bids tab. Any and all questions regarding this RFP shall be directed to the
principal contact listed above.
Due Date
Bids are due 2:00 pm, Tuesday, December 17, 2019 Late Bids will not be accepted
Submission of Proposals
Please submit your sealed proposals using the attached bid form, as well as all other
requested information. One copy of the proposal shall be delivered to:
City of Greenville
Attn: City Clerk
411 S. Lafayette Street
Greenville, MI 48838
All bids must be submitted on the enclosed Proposal Form
All responses must be clearly labeled- Council Chambers Painting
Request For Proposals
Evaluation of Proposals
The City will review submitted bids and other relevant information. The City reserves the
right to accept or reject any response for any or no reason and to waive any minor irregularity
if determined to be in the best interest of the City of Greenville.
Selection of Proposals
Once the winning proposal is selected, the City will draft an agreement. Upon bidder
approval and execution, it will be presented to Council for approval.
It is anticipated that this agreement will be considered at the City Council meeting of
January 07, 2020.
Scope of Work
The requirements of this project are to prepare and paint walls and ceilings of Council
Chambers located at Greenville City Hall.
a. Take field measurements to verify the building dimensions and make the necessary
adjustments to shop drawings to reflect the actual field conditions.
b. Submit a complete flooring plan with work details. Work includes but not limited to:
i. Minor spackling- Walls
ii. Filling of nail holes- Walls
iii. Sand walls smooth- Walls
iv. Prime and Paint- Walls
v. Prime and Paint- Ceiling
vi. Stain Wood Doors
c. Provide all necessary surface preparation materials and paint.
d. Make necessary precautions against future damage to walls.
e. Schedule work collaboratively with the other contractors to minimize the amount of
time the council chambers will be unusable.
f. Project schedule: February 26th- March 6th 2020.
Work must be completed by March 6th at 5:00 pm.
Any quantities or measurements stated are estimates only and each contractor is responsible
for taking their own measurements. Failure to assess the bid specifications and obtain your
own measurements will not relieve the successful bidder of an obligation to furnish all
products and labor necessary to carry out the provisions of the contract and to provide a turn-
key product.
Request For Proposals
General Specifications
Acceptance Period
All items provided by the successful bidder under this bid shall meet or exceed the bid
specifications upon which the bid was awarded and shall comply with Federal and Michigan
State laws governing their production, handling, processing and labeling. Inspection and
acceptance of all materials and labor shall be done at the completion of the project. Items
found to be defective or not in accordance with the bid specifications shall be replaced by the
bidder at no cost to the City of Greenville. Failure to replace said items shall be considered
sufficient cause for default action under the DEFAULT provision of the contract documents.
All equipment offered must conform to all applicable code requirements and shall be in
conformance with industry standards of operation and practices. All materials,
arrangements, and procedures shall comply with applicable code requirements, allowing the
users to arrange and operate a safe assembly and working environment for audience and
user personnel.
Bidders are expected to comply with the specifications, but to the extent that there is a
departure, this must be clearly indicated. The City requires detailed technical specifications
for each component proposed for any revision. The City reserves the right of final approval.
The final approval shall be in written form and shall be obtained from the City’s designated
Project Manager.
a. Workmanship must be in a professional manner and performed in a timely manner.
b. Loud conversations, playing music, foul language, less than professional conduct by
the contractor’s workers will not be tolerated.
c. Parking, off-loading of materials and storage of tools and/or materials shall be
coordinated with Paul Pollock, City Hall.
d. Disposal of used materials from the project must be in a lawful manner and City
dumpsters will not be used by the contractor nor their workers, unless authorized
by Paul Pollock, City Hall.
e. Restrooms are available to the contractor’s workers in the building.
f. Electric and other utilities in the building are available to the contractor.
g. The job site must be cleaned up each evening and before leaving for the weekend.
Materials, tools, etc. must be stored in the room(s) impacted by the project.
The Contractor shall at all times keep all areas in a clean and safe condition. Removal of all
waste, parts, etc and the proper disposal thereof shall be the responsibility of the contractor.
Request For Proposals
The successful contractor shall submit the following items within ten calendar days of written
notification from the city of the bid award:
a. Proof of Workmen’s Compensation Insurance and, General Liability insurance issued
to the CONTRACTOR and protecting him from all claims for personal injury,
including death, and all claims for destruction of or damage to property, arising out of
or in connection with any operations under the CONTRACT DOCUMENTS, whether
such operations be by himself or by any SUBCONTRACTOR under him, or anyone
directly or indirectly employed by the CONTRACTOR or by a SUBCONTRACTOR
under him. Insurance shall be written with a limit of liability of not less than
$1,000,000 for all damages arising out of bodily injury, including death, at any time
resulting from, sustained by any one person in any one accident; and a limit of liability
of not less than $1,000,000 aggregate for any such damages sustained by two or more
persons in any one accident. Insurance shall be written with a limit of liability of not
less than $500,000 for all property damage sustained by any one person in any one
accident; and a limit of liability of not less than $500,000 aggregate for any such
damage sustained by two or more persons in any one accident.
Bidders are encouraged to furnish as references a list of customers who have received similar
materials and services in the general area.
Product Specifications and Layout
See Attachments

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