THE UNIFIED GOVERNMENT OF
June 24, 2020
Health Services Firms
SUBJECT: RFP #00995 CORRECTIONS HEALTH SERVICES
You are invited to submit a proposal to provide Correctional health care services for the offenders at the Athens-
Clarke County Corrections Department of the Unified Government of Athens-Clarke County, Georgia.
Inquiries regarding proposals should be made to Toro Holt, Senior Buyer, (706) 613-3068, fax: (706) 613-1975,
or firstname.lastname@example.org. Technical questions may be directed to Charles Mason, Deputy Warden, Athens-
Clarke County Department of Corrections at (706) 613-3400, fax: (706) 613-3068 or email:
Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in
this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of
Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written
requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-
One (1) USB Flash Drive with the Proposal WITHOUT Pricing and One (1) Separately Sealed paper copy of section
V-E Price Proposal Schedule, must be submitted. Proposals are to be sealed, marked with the offeror's name and
address and labeled, “RFP #00995 CORRECTIONS HEALTH SERVICES” and delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, Georgia 30601
Not later than 3:00 P.M. ET, THURSDAY, JULY 23, 2020
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the
Americans with Disabilities Act (ADA).
Hand-delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00
p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke
The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any
technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified
Government of Athens-Clarke County.
F:\Purchasing\BIDS20\Inmate Health Corrections\00995 RFP CORRECTIONS HEALTH SERVICES.docx
Page 1 of 28
TABLE OF CONTENTS
REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES
III SCOPE OF SERVICES
A. INTRODUCTION AND PURPOSE
B. GENERAL REQUIREMENTS
C. ADDITIONAL REQUIREMENTS
E. SPECIFIC TASKS
IV SELECTION PROCESS AND EVALUATION CRITERIA
V MANDATORY PROPOSAL FORMS
A: PROPOSAL FORM
B: ADDENDA ACKNOWLEDGEMENT
C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT
CONTRACTOR AFFIDAVIT & AGREEMENT
D: PRICE PROPOSAL SCHEDULE
(Must be submitted in a separately sealed envelope)
VI OPTIONAL FORMS
E: BID LIST APPLICATION – should be submitted prior to the bid submission. If you have
never registered to do business with ACCUG
VII SECTION VII DOCUMENTS CHECKLIST
ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY
Page | 2
SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND
MAY BE SUBJECT TO DISCLOSURE.
A complete signed proposal must include the documents listed below:
PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all
instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by
the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally
authorized to enter into a contractual relationship in the name of the offeror.
All proposals received will become a part of the official contract file and may be subject to disclosure.
PROPOSAL FORMAT: All proposals should include the information outlined below and in the following
1. Cover Letter: A brief cover letter of introduction and interest.
2. Table of Contents: Including all sections and subsections.
3. Business Information: State the full name and address of your organization and the branch office or
other subordinate element that will perform the services described in this proposal. Include a telephone
number, point of contact, and official signature of an authorized company representative. Indicate
whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which
you are incorporated and/or licensed to operate.
4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel
proposed for the project, including designations of the team leader, the consultant responsible for the
person responsible for all proposed communications with the owner, and all proposed sub-consultants and
description of their roles.
a. Current Project Assignments: Identify the current project assignment(s) and the currently
identified completion date(s) for projects currently being managed by the key individuals proposed
for our project.
b. Understanding of the Project: Statement of the firm's understanding of the project and proposed
approach for providing requested services.
c. Additional Services Required: Based on the firm's understanding of the project, identify any
additional services that might be required for a successful program.
5. References: Include a minimum of five references for contracts of a similar nature, preferably public
sector references. Include the name, address, telephone number, point of contact, and description of the
contract of each reference.
6. Financial Information and Documentation: Provide relevant information regarding organizational
stability and strength. Documentation may include:
Page | 3
a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint
venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of
directors joint venture partners, etc.), a listing of financial references.
7. Other Relevant Information: Include any other relevant information concerning the project in this
Page | 4
SUBMITTAL FORMAT: ALL proposal copies must be submitted in a sealed envelope or container with the
OUTERMOST container stating the company name, address, telephone number, the RFP number, and TITLE
(RFP #00995 Corrections Health Services). If you have an ACCUG Vendor Number please include it on the
sealed envelope or container. If you do not know your vendor number, please call 706-613-3088 or email:
email@example.com If you do not have a vendor number, please fill out a bid list application found at
Bid List Application (https://www.accgov.com/370/Bids-Contracts) so one may be issued to your company. The
ACCUG Vendor Number is not required to submit a Bid but we encourage companies to apply.
One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing
One (1) Separately Sealed paper copy of section V-E Price Proposal Schedule
(Must be submitted separately in a sealed envelope)
Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and
for ensuring that the required address information appears on the outer wrapper or envelope used by such service.
No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of
a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals
via facsimile will NOT be considered.
ALL DOCUMENTS SUBMITTED ON USB FLASH
DRIVE MUST BE IN A SINGLE PDF FILE
Page | 5