Contractor Hauled and TPCG Self Hauled Dirt

Agency: Terrebonne Parish
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 238910 - Site Preparation Contractors
Posted Date: May 24, 2019
Due Date: Jun 7, 2019
Solicitation No: Bid 19-EMGDIRT-23
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description closing date/time
Bid 19-EMGDIRT-23

Contractor Hauled and TPCG Self Hauled Dirt 06/07/2019 10:00 AM

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Terrebonne Parish
Consolidated Government
P.O. BOX 2768 • HOUMA, LOUISIANA 70361
985-868-5050 • WWW.TPCG.ORG
INVITATION TO BIDDERS
Sealed bids will be received on Friday June 7, 2019 by the Terrebonne Parish Consolidated Government Purchasing Division, at
the City of Houma Service Complex, 301 Plant Road, in Houma, Louisiana until 10:00 A.M. CST as shown on the Purchasing
Division Conference Room Clock at which time sealed bids shall be publicly opened and read aloud in the Purchasing Division
Conference Room.
Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be handed a written
receipt, or such bid shall be sent by United States Postal Service registered or certified mail with a return receipt requested,
or shall be submitted electronically with Central Auction House (CAH). Bids shall not be accepted or taken, including
receiving any hand delivered bids, on days, which are recognized as holidays by the United States Postal Service.
The mailing address for bids is:
City of Houma Service Complex
301 Plant Road
Houma, Louisiana 70363
No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail to deliver the bids timely shall
not be considered due cause for the scheduled time of the bid opening to be extended.
BID NO 19-EMGDIRT-23 Contractor Hauled and TPCG Self Hauled Dirt
Specifications and proposal forms are posted on http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities and are
on file at the City of Houma Service Complex, Purchasing Division, 301 Plant Road, in Houma, Louisiana, and may be obtained
by prospective bidders at no cost. Please contact Angela Guidry, at 985-873-6754 with regard to the specifications or Gina
Bergeron, Procurement Specialist, III at 985-580-7272 with regard to any clarifications or information about the bid documents.
Materials purchased will be under the EMERGENCY OPERATIONS CENTER, EXECUTIVE ORDER issued by the Parish President,
Gordon Dove on February 26, 2019 at 1:10 PM.
The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all bids in accordance with
Louisiana State Bid Law.
/s/ Gordon E. Dove
Gordon E. Dove, Parish President
Terrebonne Parish Consolidated Government
Publish: May 24th & 31st, 2019
To Courier: May 22, 2019
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Bid 19-EMGDIRT-23 Contractor Hauled and TPCG Self Hauled Dirt
REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR
BID NO 19-EMGDIRT-23 Contractor Hauled and TPCG Self Hauled Dirt
Please Read Carefully
GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids from Contractors to provide dirt as per
specifications to various locations as directed by TPCG departments/divisions.
COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set forth in the Invitation
to Bidders. Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any responsibility for
errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. Owner, in making copies of
Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the products listed and do not
confer a license or grant for any other use.
INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be directed to
Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations, clarifications, or modifications considered
necessary by Gina Bergeron, Procurement Specialist III in response to such questions will be issued by Addenda as set forth
below.
Bidders shall promptly notify Gina Bergeron, Procurement Specialist III in writing of any ambiguity, inconsistency, or error that
they may discover upon examination of the Bidding Documents. Bidders requiring clarification or interpretation of any of the
Bidding Documents shall make a written request to Gina Bergeron, Procurement Specialist III at the address in the Bidding
Documents or Contract Documents.
All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than seven days prior
to the date for opening of Bids may not be answered unless, in the opinion of Gina Bergeron, Procurement Specialist III, the
ambiguity in the Bidding Documents is so significant that it may necessitate postponement of the Bid date and issuance of an
addendum to respond to the Bidder’s request.
Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written addendum.
Interpretations, clarifications, corrections or modifications made by any other manner shall not be binding and shall not be
relied upon by Bidders. Addenda shall be transmitted in accordance with Louisiana Bid Law.
Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to submittal of bids,
each Bidder shall ascertain that he has received all addenda issued. The Bidder shall acknowledge receipt of each
Addendum by completing the acknowledgment space provided on the Bid Form. Failure by a Bidder to acknowledge each
individual addendum shall render that Bidder's Bid proposal non-responsive.
LIQUIDATED DAMAGES: By submission of bid, Bidder unequivocally accepts the liquidated damages provisions set out herein
and specified in the event of failure, neglect or refusal to complete the work or, or any designated part of the work, within the
corresponding contract times.
By submission of the Bid, Bidder agrees that for each calendar day beyond the Specified Delivery Date set forth, that the
material, work , and/or equipment has not been delivered, the Owner may retain from the total amount of the Contract Price,
as Liquidated Damages the following sums: Two Hundred Dollars ($200.00) per calendar day.
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Bid 19-EMGDIRT-23 Contractor Hauled and TPCG Self Hauled Dirt
SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall conform to all applicable
federal and state laws and regulations and the specifications contained in the solicitation.
Whenever materials or equipment are specified or described in the Bidding Documents by using the name of a certain brand,
make, supplier, manufacturer, or definite specification; the naming or specification of the item is only intended to denote the
quality standard of the item desired and to convey and establish the general style, type, character and quality of material ,
equipment or product desired and does not restrict bidders to the specific brand, make, manufacturer, or specification named;
and that equivalent products may be acceptable.
Bidder must specify the brand and model number of the product offered in his / her bid. Bids not specifying brand and model
numbers shall be considered as offering the exact products specified in the solicitation.
BID FORMS: Bid Forms are included with the Bidding Documents; additional copies may be obtained from the Terrebonne
Parish Consolidated Government Purchasing Division.
Bids shall be submitted on the Bid Forms provided with the Bidding Documents. All blank spaces on the bid form required for
Bid prices shall be properly filled in ink, or typed, in both words and figures as indicated.
PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted by the time and at the place indicated in the Invitation to
Bidders and, unless submitted electronically, shall be enclosed in an opaque sealed envelope. The envelope shall be marked
with the Project title and name, address and state license number of the bidder when applicable.
Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be handed a written
receipt, or such bid shall be sent by registered or certified mail with a return receipt requested. Bids shall not be accepted or
taken including receiving any hand delivered bids, on days, which are recognized as holidays by the United States Postal
Service.
The following items are to be included within each Bid:
Completed Official Bid Form Section “A”
Signature Authorization (Required by ALL Bidders) Written evidence of the person signing the bid
shall be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5) as follows:
(a) The signature on the bid is that of any corporate officer listed on the most current annual report on file
with the secretary of state, or the signature on the bid is that of any member of a partnership, limited liability
company, limited liability partnership, or other legal entity listed in the most current business records on file
with the secretary of state.
(b) The signature on the bid is that of an authorized representative as documented by the legal entity
certifying the authority of the person.
(c) The legal entity has filed in the appropriate records of the secretary of state of this state an affidavit,
resolution, or other acknowledged or authentic document indicating the names of all parties authorized to
submit bids for public contracts. Such document on file with the secretary of state shall remain in effect and
shall be binding upon the principal until specifically rescinded and canceled from the records of the office.
Failure to include the appropriate signature authorization shall result in rejection of the bid as non-responsive.
A bidder may alter or correct an entry on the bid form by crossing out the entry, entering the new figure above or below the
deleted entry, and initialing on the line of change. The crossing out of an entry and the initials shall be legibly handwritten
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Bid 19-EMGDIRT-23 Contractor Hauled and TPCG Self Hauled Dirt
with ink or typed. Any ambiguity arising from entries altered or corrected on the Bid Form will cause the rejection of said Bid
Proposal as non-responsive.
MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by an appropriate written document duly
signed and authorized (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted
at any time prior to the deadline for submitting Bids. Withdrawal of a Bid will not prejudice the rights of a Bidder to submit a
new Bid prior to the Bid Date and Time. After expiration of the period for receiving Bids, no Bid may be withdrawn, modified,
or explained except as provided for herein.
In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing patently obvious,
unintentional, and substantial mechanical and clerical, or mathematical errors, or errors of unintentional omission of a
substantial quantity of work, labor, material, or services made directly in the compilation of the bid, may be withdrawn by the
bidder if clear and convincing sworn, written evidence of such errors is furnished to the OWNER within 48 hours of the bid
opening excluding Saturdays, Sundays and legal holidays.
Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers, documents or
materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that the error is a patently
obvious mechanical, clerical or mathematical error, or unintentional omission of a substantial quantity of work, labor, material
or services as opposed to a judgment error, and that the bid was submitted in good faith, it shall accept the withdrawal and
return the bid security to the bidder. A bidder who attempts to withdraw a bid under these provisions of this section shall not
be allowed to re-submit a bid on the contract. Any modifications or amendments to the above stated applicable State law shall
supersede this procedure.
OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated in the Invitation to
Bidder will be opened publicly. Bids will be read aloud and a tabulation of the amounts of the Base Bids and alternates (if any)
will be made available to Bidders after the opening of Bids.
Any Bid received after the announced closing time will be returned unopened. Any uncertainty as to whether a Bid was
submitted in time will be resolved against the Bidder.
BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date of opening Bids to
award such contract to the lowest responsible and responsive bidder or to reject all bids.
The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree to extend the deadline
for award by one (1) or more extensions of thirty (30) calendar days.
AWARD OF CONTRACT: To the extent permitted by applicable local, state and federal laws and regulations, OWNER reserves
the right to reject any and all Bids for just cause. The Terrebonne Parish Consolidated Government reserves the right to reject
any and all bids in accordance with Louisiana State Bid Law.
In order to be responsive, the apparent low bidder must submit the additional information and documentation required by the
OWNER within the time delays established by law.
PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including transportation prepaid
by bidder to destination and firm for acceptance for a minimum of 45 days. If accepted, prices must be firm for the contractual
period. Bids other than F.O.B. Destination may be rejected. Prices quoted in the unit (each, box, case, etc.) as specified in the
solicitation.
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Bid 19-EMGDIRT-23 Contractor Hauled and TPCG Self Hauled Dirt
TERMINATION OF CONTRACT FOR CAUSE: The TPCG has the right to cancel any contract for cause by execution of a written
notice prior to the end of the contractual period indicated for infractions including but not limited to the following: failure to
deliver within the time specified; failure to meet specifications herein, failure to conform to sample quality, pricing excessively
high or out of line with other Contractors, misrepresentation by the contractor, fraud, collusion, conspiracy, unlawful means of
obtaining the contract, conflict constitutional or statutory provisions of state or federal law and any other breach of contract.
The Contractor shall be entitled to payment for deliverable in progress to the extent that work has been performed
satisfactorily.
TERMINATION FOR CONVENIENCE: The TPCG shall have the right to terminate the contract without cause and at its
convenience, with no notice to contractor.
TERMINATION FOR NON-APPROPRIATION OF FUNDS: Notwithstanding any provision herein, in the event sufficient funds for
the performance of this Agreement are not appropriated by TPCG in any fiscal year covered by this contract, this agreement
may be terminated by the TPCG giving notice to the Contractor of such facts and the TPCG’s intention to terminate its financial
obligation.
DEFAULT OF VENDOR: Failure to deliver within the time specified in the bid will constitute a default and may cause
cancellation of the contract. Where the TPCG has determined the Vendor to be in default, the TPCG reserves the right to
purchase any and/or all products or services covered by the contract on the open market and to charge the Vendor with cost in
excess of the contract price (liquidated damages). Until such assessed charges have been paid, no subsequent bid from the
defaulting Vendor will be considered.
AUDIT of RECORDS: The monitoring and auditing of the Contractor’s records shall be allowed to the TPCG and any other
appropriate TPCG entities.
RECORD RETENTION: The Contractor shall maintain all records in relation to this contract for a period of at least three (3) years
GOVERNING LAW: All activities associated with the Request for Bid (RFB) process shall be interpreted under Louisiana Law. All
bids and contracts submitted are subjected to provisions of the laws of the State of Louisiana; purchasing rules and
regulations; executive orders; standard terms and conditions; special terms and conditions; and specifications listed in this
RFB. Venue for any action brought with regard to the contract shall be in the Thirty-Second Judicial District Court, Parish of
Terrebonne, State of Louisiana.
EEOC and ADA COMPLIANCE: The Contracting Party agrees to abide by the requirements of the following as applicable: Title VI
and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the
Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistant Act of 1974, Title IX of the
Education Amendments of 1972, the Age Discrimination in Employment Act of 1972, and the Contracting Party agrees to abide
by the requirements of the American Disabilities Act of 1990.
The Contracting Party shall keep informed of and comply with all federal, state and local laws, ordinances and regulations,
which affect their employees or prospective employees.
The Proposer shall conduct operations under this Contract in compliance with all applicable laws, ordinances and regulations.
Any act of discrimination committed by the Contracting Party, or failure to comply with these statutory obligations, when
applicable, shall be grounds for termination of this contract.
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Bid 19-EMGDIRT-23 Contractor Hauled and TPCG Self Hauled Dirt

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