11-23 Contracted Services for Boarding Up/Securing Accessible Properites

Agency: City of Kenosha
State: Wisconsin
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Nov 28, 2023
Due Date: Dec 12, 2023
Solicitation No: 11-23
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11-23 Contracted Services for Boarding Up/Securing Accessible Properites

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CITY OF KENOSHA
CONTRACTED SERVICES FOR BOARDING UP AND SECURING ACCESSIBLE
PROPERTIES
PROPOSAL NOTICE NO. 11-23
INSTRUCTIONS TO PROPOSERS
Issued: November 28, 2023
Sealed proposals will be accepted by the City of Kenosha, in the Department of Finance, Room
208, Municipal Office Building, 625 - 52nd Street, Kenosha, WI. until:
Tuesday, December 12, 2023 at 3:00 P.M.
for contracted services to secure and board-up accessible buildings on an as needed basis.
Departments included in the scope of this request are the Fire Department, Police Department,
Department of City Development, and Department of Inspections.
Proposals must be submitted sealed, on City forms, legible and fully complete in all respects,
with sealed proposal showing the date, time of deadline and the proposal notice number.
Proposals received after the date and time of the deadline will not be considered. Proposal forms
must be signed and dated. No faxed or other electronically communicated proposals will be
considered.
The City reserves the right to accept or reject any or all proposals and to accept any proposal(s)
considered the most operationally advantageous to the City of Kenosha.
Term of contract covers January 1, 2024 through December 31, 2024. If mutually agreed upon,
the City reserves the right to extend the scope of work defined herein for a period of two (2)
additional years awarded in one (1) year increments.
The Contractor shall properly protect the work and shall hold the City of Kenosha harmless from
all damages to all persons and property occurring in any way by its acts, neglect or those of his
or her agents, employees or workers.
Contractors to provide hourly rates for time frames they wish to be considered for:
Normal hours:
Monday through Saturday, for the hours of 7:30 A.M. through 4:30
P.M.
On time and one half basis: Monday through Saturday, from the hours of 4:31 P.M. through
7:29 A.M., Saturday from 4:31 P.M. through 11:59 P.M. and all day
Sunday.
Double time basis:
Limited to holidays only.
The Department of City Development and Department of Inspections will request board-up
services throughout the year. All board-ups by these Departments would be requested during
regular business hours.
The Fire and Police Departments calls are often emergency-type calls that occur at
non-business hours.
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The work would call for a response time from receipt of call by the City representative requesting
the action, to being on-site at the subject location, preferably within thirty (30) minutes of elapsed
time, but no more than forty-five (45) minutes.
Contractors shall be fully insured in accordance with the limits delineated in these specifications.
A copy of current certificate of insurance shall be submitted with the proposal. A certificate of
insurance, naming the City of Kenosha as an additional insured will be required from the
successful contractor.
All work shall be performed in accordance with the guidelines and requirements contained in the
guidelines, requirements and specifications.
Contractor shall provide the contact person’s name and telephone number for use during
non-regular business hours.
The City of Kenosha is exempt from Federal Excise Tax and State Sales Tax and proposals
should be made exclusive of these taxes. A Tax Exemption Certificate and/or Tax Exemption
Registry Number will be furnished to the successful proposer.
Inquiries can be addressed to Tony Geliche, Department of City Development at 262-653-4030.
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THE CITY OF KENOSHA, WISCONSIN
CONTRACTED SERVICES FOR BOARDING UP AND SECURING ACCESSIBLE PROPERTIES
PROPOSAL NOTICE NO. 11-23
GUIDELINES, REQUIREMENTS AND SPECIFICATIONS
1. Doors and windows to be boarded will depend upon the circumstances of each location.
Properties will be boarded and secured per the direction of the City representative on the
scene or at the direction of the Department of City Development or Department of Inspections
Directors or designees.
2. Boards shall be cut to fit door and window openings and screws at least two inches (2”) in
length, and shall be used to fasten boards to a structure. One half inch (1/2”) or three quarter
inch (3/4”) plywood shall be used.
3. If doors are boarded at grade level, at least one door shall be maintained with locks and hinges
to permit entry for inspection purposes and ingress to the property by authorized personnel.
4. The plywood shall be painted per the specifications below.
5. Screening or alternate methods of boarding may be permitted when approved by the code
official.
6. The Contractor shall notify the Department of City Development or Department of Inspections
within eight (8) business hours of every board-up. The Contractor shall provide the code official
with the following information: 1) the address of the board-up, 2) the time of the board-up, 3)
the name of who authorized the board-up and for what reason, and 4) a detail of what board-up
work consisted of.
7. All invoicing for board up services shall be submitted to the Department of City Development or
Department of Inspections within five (5) business days of the work being completed.
8. All invoicing shall clearly delineate and quantify its labor costs separately from material costs.
The City requires an invoice for each property boarded. Invoices shall be submitted on a
weekly basis and shall be accompanied by a two (2) sided work report. The first side must
include the address of the property, the date work was ordered on the property, a description of
the work performed, time-in, time out, the cost of the job and the name and contact number for
the foreman who oversaw the work. The second side of the report shall include colored- before
and after photographs, date stamped, that evidences the scope of work that was completed.
The Contractor maybe required to attend City Finance Committee meeting(s) and/or Common
Council meeting(s) should a charge be disputed.
9. Should a lock and hasp be used in the board-up process, submitted invoices shall note the City
representative who was given custody of the key(s).
10. The City of Kenosha, at its discretion, may pay the equivalent of one (1) man hour at the
regular hourly rate, if the contractor gets called to the site but is later dismissed without
performing the board up work, through no fault of the Contractor.
11. Paint Specifications for the City of Kenosha Board-Ups. Product line that provides exterior low
odor, low VOC, low temperature applicability, durability, flexibility and resistance to mold or
mildew.
Color:
Gray or White
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Finish:
Flat
100% Acrylic Latex
Lifetime warranty
12. Insurances: Contractors shall carry the insurance policies in the following minimum limits,
which shall be written and enforceable in accordance with the laws of the State of Wisconsin
and having a minimum AM Best Financial Strength Rating of A- or higher:
12.1. Commercial General Liability:
General Aggregate:
Each Occurrence:
$2,000,000
$1,000,000
12.2. Automobile Liability (owned, non-owned, leased):
Combined Single Limit:
$1,000,000
12.3.
Worker's Compensation (Statutory Limits):
Employer's Liability:
$100,000 Each Accident
$100,000 Disease, Each Employee
$500,000 Disease, Policy Limit
12.4. Umbrella Liability:
$2,000,000 over the primary insurance coverage listed above.
12.5.
Certificate of Insurance: The insurance coverages listed above shall be verified
by a Certificate of Insurance issued to the City of Kenosha as Certificate Holder
and shall provide that should any of the prescribed policies be canceled before
the expiration date thereof, the issuing insurer will mail thirty (30) days written
notice to the Certificate Holder.
12.6 Additional insured: The City of Kenosha shall be named as an additional insured
with respect to insurance coverage(s) listed at 12.1, 12.2, and 12.4 above and
shall be provided with an additional insured endorsement certifying that the City
of Kenosha is an additional insured with respect to said insurance coverage(s).
13. The contract would call for a response time from receipt of call by the City- representative
requesting the action, to being on-site at the subject location, of no more than forty-five (45)
minutes of elapsed time and thirty (30) minutes being preferable.
14. Additional work above and beyond board-up services maybe requested by the Department of
City Development or Department of Inspections Directors or designees. This additional scope
of work could include but not be limited to covering up and/or removing graffiti, mitigating
hazards, etc. In cases such as this, the Contractor shall provide an estimate of cost to City
Development or Department of Inspections Directors or designees for the agreed-upon scope
of work. Upon the approval of the Director or designee, the Contractor will perform the work
and invoice the City at the agreed-upon cost.
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THE CITY OF KENOSHA, WISCONSIN
CONTRACTED SERVICES FOR BOARDING UP AND SECURING ACCESSIBLE
PROPERTIES
PROPOSAL NOTICE NO. 11-23
PROPOSAL
City of Kenosha
Municipal Building
Finance Dept. Room 208
625 52nd Street
Kenosha, WI 53140-3480
Phone: (262) 653-4186
Finance Department:
We hereby propose to secure and board-up accessible buildings on an as needed basis for City
Development, City Inspections, the Fire and Police Departments at the following firm prices, for
the period January 1, 2024 through December 31, 2024.
Regular Hourly:
Monday through Saturday
7:30 A.M. through 4:30 P.M.
Time and one half:
Monday through Saturday:
4:31 P.M. through 7:29 A.M.,
Saturday:
4:31 P.M. through 11:59 P.M. and
all day Sunday
Double time:
Holidays
Price per hour
$___________
$___________
$___________
Any additional cost for service.
$____________
We can supply manpower during the hours considered 1 1/2 hour basis? Yes ____ No____
We can supply manpower during the hours considered double time?
Yes ____ No____
Response time after notification: ______ minutes
Contact person’s name and telephone number during regular hours:
Name: ________________________________ Telephone: ( )________________
Contact person’s name and telephone number after normal working hours and on holidays:
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