RHODE ISLAND TURNPIKE AND BRIDGE AUTHORITY
P.O. Box 437
1 East Shore Road
Jamestown, Rhode Island 02835-0437
Invitation to Bid – Request for Proposals
New Trailer-Mounted Arrow Board
July 10, 2019
Submission Deadline: July 19, 2019 at 1:00 PM
Addendum Questions: Open: 7/10/19 / Close: 7/15/19 @ 4:00 PM
Answers to be issued by: 7/16/19 @ 4:00 PM
The Rhode Island Turnpike and Bridge Authority, a body corporate and politic (the
“Authority”), is soliciting Bid proposals for the purchase of one (1) new trailer-mounted
arrow board. Bidders are invited to submit Bid proposals to the Authority by the Bid
proposal submission deadline.
This solicitation contains, and is subject to the terms and conditions of, the Invitation to
Bid, Instructions to Bidders, Agreement, General Conditions, any Supplemental
Conditions, plans and specifications and Bid Price Form.
The award of the contract pursuant to this solicitation will be made to the responsive and
responsible Bidder with the lowest Bid Price. The Authority reserves the right to waive
any technicalities in the bid proposals, accept or reject any Bid proposal, award a contract
in the best interest of the State, or revoke any solicitation.
Form of Bid:
Sealed Bids shall be submitted on the forms provided in accordance with instructions
given in the Bid Specifications. Any deviation from the Bid Specifications must be in
writing and attached as part of the Bid submitted. The Bidder shall indicate the item or
part that deviates from the Bid Specification(s) and indicate how the Bid will deviate from
Bidders must not orally address questions or comments about this solicitation to the
Authority or its professional advisors. No interpretation on the meaning of the
Specifications or other Contract Documents will be made to any Bidder orally. Every
request for such interpretation must be in writing in a Microsoft Word attachment with the
corresponding solicitation number and addressed to Marianne Durgin, RITBA, P.O Box
437, Jamestown, RI 02835 or via email at email@example.com. Questions about this
solicitation must be emailed and/or received by the Authority no later than July 15, 2019
INSTRUCTIONS TO BIDDERS
Compliance with Instructions to Bidders
These Instructions to Bidders contain terms and conditions that will govern the
preparation and submission of a Bid proposal and any contract awarded pursuant to this
Bidders must comply with each and every requirement of these Instructions to Bidders.
Any failure to comply with any requirement may result in the determination of a
nonresponsive bid proposal and/or the rejection of the Bid proposal.
Priority of Terms and Conditions
The terms and conditions in these Instructions to Bidders supersede any and all
inconsistent or conflicting terms and conditions in any other provision of any other
document in this solicitation or in the Bid proposal and govern this solicitation, the Bid
proposal, and any contract awarded pursuant to this solicitation.
Offer to Contract
Bid proposals constitute an offer to contract with the Rhode Island Turnpike and Bridge
Authority (the “Authority”) on the terms and conditions contained in the solicitation, the
laws of the State of Rhode Island, including all procurement statutes and regulations
(available at www.purchasing.ri.gov), and applicable federal and local law, all of which are
incorporated into this solicitation and any contract awarded pursuant to this solicitation by
Comprehensive Review and Inspection
The Bidder is responsible for carefully reviewing all of the requirements of this solicitation,
inspecting the project location, including checking and/or verifying measurements, site
conditions, any limitations, and other details, prior to preparing and submitting its Bid
proposal. Failure to submit a complete Bid proposal may result in rejection of the Bid
proposal. Claims for additional costs or time resulting from the bidder’s failure to inspect
and/or verify will not be considered.
Responses to questions from Bidders, interpretations of plans and specifications,
changes prior to the bid proposal submission deadline, approvals of any substitutions,
and supplemental instructions and terms will be posted on the Authority’s website at
www.ritba.org. No addenda will be issued within the 2-day period preceding the Bid
proposal submission deadline except for an addendum withdrawing the solicitation or
extending the bid proposal submission deadline.
The Bidder is responsible for all costs and expenses to develop and submit a Bid proposal
in response to this solicitation.
Preparation of Bid Proposal
Bid Proposals must be made on the Bid Form included in the solicitation and in
accordance with the instructions in this solicitation. All applicable blanks must be
completed in a legible manner, printed electronically, typed, or handwritten in ink, and
amounts must be expressed in both words and figures. In the event of any contradictory
terms, handwritten terms prevail over printed or typed terms, and words prevail over
figures. Signatures must be in ink. No additional provisions, conditions, or limitations may
be made by the Bidder, and any erasures and/or corrections must be initialed in ink by
the person signing on behalf of the bidder.
Submission of Bid Proposal
Bidder shall utilize the Minimum Specification Section of the IFB/RFP as a basis. Any
deviation from the specification must be noted in writing and attached as part of the bid
proposal. Bidder shall indicate the item or part with the deviation and indicate how the
bid will deviate from the specifications.
Each Bid Proposal shall be a complete package including the signed Bidder Certification
Form, signed Bid Form, IRS Form W-9 and duplicate original.
The Bid proposal must be delivered (via mail, messenger service, or personal delivery)
to the Authority and date-stamped receipted by the date and time specified for the bid
proposal submission deadline. Bidders should mail Bid proposals sufficiently in advance
of the Bid proposal submission deadline to ensure timely delivery to the Authority. Bid
Proposals must be addressed to:
Rhode Island Turnpike and Bridge Authority
Office of the Executive Director
P.O. Box 437
1 East Shore Road
Jamestown, Rhode Island 02835-0437
Bid proposals that are not received by the Authority by the bid proposal submission
deadline for whatever reason will be deemed late and will not be considered. Postmarks
will not be considered proof of timely submission. At the Bid proposal submission
deadline, Bid proposals will be opened and read aloud in public.
The Bidder must submit a Base Bid Price on the Bid Form to perform all of the work
specified in the solicitation, including the cost of the bonds and any allowances and
addenda. If a deposit is required to put the unit into production, RITBA will negotiate the
amount prior to award to the Lowest Qualified Bidder.
Bid proposals submitted in response to this solicitation are public records pursuant to the
Rhode Island “Access to Public Records Act,” R. I. Gen. Laws §§ 38-2-1 et seq. Each
bid proposal must include a duplicate original "public copy" to be available for public
inspection upon the opening of bids. Bidders may redact in the pubic copy any trade
secrets or commercial or financial information which is of a privileged or confidential
nature pursuant to the Access to Public Records Act.
Responsibility of Bidder
The Authority may make a reasonable inquiry to determine a Bidder’s capability in all
respects to perform fully the contract requirements, including without limitation, the
financial strength and responsibility, integrity, and reliability of the Bidder. The failure of
a Bidder to provide information promptly in response to an inquiry, including without
limitation, financial statements and business references, may result in a determination of
the Bidder’s non-responsibility.
The Authority is exempt from federal excise taxes and state and municipal.
The successful Bidder will indemnify and hold the Authority, its members, officers,
employees, agents, successors and assigns, harmless from and against any and all
claims, demands, actions, causes of action, damages, losses, judgments, recoveries,
liabilities, costs and expenses (including without limitation, attorneys’ fees and costs), or
any kind, that the Authority, its members, officers, employees, agents, successors and
assigns may incur arising out of this solicitation, any contract awarded pursuant to this
solicitation, and/or the act or omission of the bidder, its subcontractors, or their employees