The Oregon State Capitol is a large and complex facility with large and open public spaces, and segregated offices spaces spread throughout in three connected buildings, the Senate Wing, House Wing, and 1938 building. The personnel count may vary at any time between approximately 350 and 750 persons.
Currently, LA is conducting a Continuity of Operations (COOP) and Continuity of Government (COG) Project, which will establish comprehensive COOP plans for all business units of Oregon's legislative branch of government. These plans are being developed according to FEMA guidelines. The project is approaching the point at which it is beginning to plan for its alternate facilities and relocation procedures. To plan for its alternate facility and relocation plans, the project is addressing this question in the following manner:
Alternate facility planning for this project is being broken down into two major pieces:
1. Low Severity - Situations in which the continuity scenario only impacts a portion of the Capitol and relocation is only required of a few business units.
2. High Severity - Situations in which the continuity scenario has impacted the entire Capitol or a large portion which requires the relocation of all legislative personnel.
To supplement its alternate facility and relocation plans, LA is interested in learning about vendors that offer continuity of operations and disaster recovery services.
LA is seeking information about vendors who offer the following services:
1. Emergency generator power - includes onsite delivery and setup, with recurring fuel supply as needed.
2. Office space and equipment - including traditional and mobile solutions with onsite delivery and setup, as well as equipment such as desks, chairs, filing cabinets, etc.
3. Meeting space and equipment - including traditional and mobile solutions with onsite delivery and setup, as well as equipment such as desks, chairs, audio/video recording equipment, etc. Meeting space would need to be located in the same location or close proximity to office space. This will include large meeting rooms with a dais and seating for up to 75 people.
4. Communications - including data and voice through satellite and/or 4G/LTE solutions, with onsite delivery and setup.
5. Computer systems - including PCs, servers, switches and routers, fax/copy/print equipment, with onsite delivery and setup.
6. Logistics - including personnel and equipment transportation from the original worksite to the alternate worksite.
Please describe your solution in detail, addressing each of the aspects of the required features detailed above, as well as your pricing structure. Include references and detailed explanations of when these solutions have been implemented during actual emergency situations. References to when these have been implemented in Oregon are preferable.
Information is due to Nick Herrera - Project Manager - Oregon State Legislature, 900 Court St NE, Rm. 140A, Salem, OR 97301 no later than 3:00 P.M.; Friday, October 27, 2017. Proposals may be submitted via e-mail at
If your solution includes proprietary information, please be sure to mark it as such.