Consulting Services

Agency: Town of Groton
State: Connecticut
Type of Government: State & Local
Posted Date: Jun 28, 2019
Due Date: Jul 22, 2019
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Consulting Services
Sealed proposals are due no later than 2:30 p.m. on July 22, 2019 in the Town of Groton Purchasing Department, 45 Fort Hill Rd, Groton, CT 06340. A Non-Mandatory pre-bid meeting is scheduled for July 8, 2019 at 1:30 p.m. at Pratt Recreation Building, 240 Oral School Rd, Mystic, CT 06355.
RFQ 19-40 Consulting Services.pdf

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TOWN OF GROTON
REQUEST FOR QUALIFICATIONS
19-40 CONSULTING SERVICES
June 2019
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TOWN OF GROTON
Request for Qualification
19-40 Consulting Services
Project Description
The Town of Groton, Groton CT, Parks and Recreation Department is soliciting statements of
qualifications from consultants or teams of consultants interested in providing professional consulting
services for a town-wide Community Recreational Needs Assessment a Feasibility Study and
Engineering Analysis for an existing 40,000 SF recreation building, known as the Pratt Building. Results
from the needs assessment will provide data to develop and conduct a Feasibility Study as the Town
studies an opportunity to renovate and begin operating the Pratt Building. The building contains a full
gym, natatorium, auditorium and exercise rooms.
Link to the existing recreation building plans http://www.groton-ct.gov/depts/plandev/docs/ESA Mystic
Education Center/PrattPlans1.pdf
Link to Pratt Building Site Map http://gis.groton-ct.gov/StockMaps/Pratt_Recreation_Building.pdf
Primary Objectives
This project will:
Identify Community Needs
Conduct and Access existing recreational opportunities
Prepare Conceptual Design(s) based on Community Needs
Perform an Operational Cost Analysis of the Pratt Recreation building
Identify Funding and Revenue Strategies for the Pratt Recreation building
Conduct an Engineering Analysis of the Pratt Recreation building
Background
The Town previously completed a Recreational Needs Assessment in 2009 as part of a Recreation
Master Plan. The new assessment will be utilized as a planning tool for short and long term recreation
needs. Link to the previous Master Plan and Needs Assessment http://www.groton-
ct.gov/depts/parksrec/parks/planning/docs/GrotonMP-final.pdf
The purpose of Community Needs Assessment, Feasibility Study and Engineering Analysis is to:
determine and prioritize the community needs for indoor and outdoor recreation facilities;
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establish the optimal design and layout within the existing footprint of the anticipated;
renovated building to best meet the needs of the community;
examine building expansion options to the planned renovated recreation building based on
community feedback; and,
perform a feasibility study including operational cost and revenue analysis and conduct an
engineering analysis to determine necessary facility infrastructure improvements to meet
preferred conceptual plans.
Scope of Work and Expected Deliverables
Task 1- Community Needs Assessment including:
Conduct Community Interest and Opinion Survey;
Prepare user profiles (demographic and socio-economic) for key recreation program areas;
Complete demographic profile for the community;
Assess demand for key recreation program areas;
Review statistically valid community survey results;
Prepare recreation demand study report including priority ranking; and,
Review and summarize regional, new and emerging and declining trends in recreation activities.
Task 2 Access current recreational opportunities:
Summarize Groton’s recreation program offerings;
Current providers of public recreational opportunities;
Current indoor facilities for public recreational opportunities;
Current outdoor facilities for public recreational opportunities; and,
Identify and summarize local ‘competition’ and potential partners in key recreation program
areas.
Task 3 Conceptual design of renovated recreation building including:
Identifying Core Programs
Building Space Program to achieve maximum programming needs
Integrate Design Criteria
Green Design incorporate energy efficient recommendations into conceptual design.
Expandable design considers future expansion
Flexible - desire to offer multi-use and inter-changeable spaces to capitalize on
emerging trends and changing needs
Explore Design Alternatives with sufficient data to prepare a comparative feasibility study.
Establish Preferred Conceptual Plan - Upon review and approval by department staff, consultant
will participate in presentation to the Town Council.
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Task 4 - Operational Cost Analysis
Operational and Financial Plan determining operating costs and revenue streams for the
Center; this included developing an operational budget and a pricing strategy to best meet the
outcomes desired while accounting for market factors.
Identify Funding Opportunities/Funding and Revenue Strategies
Dedicated Funding Sources
External Funding Sources
Recreation Service Fees
Conduct Partnership Analysis
Task 5 - Engineering Analysis
Conduct a Property Conditions Assessment based on ASTM guidelines using the applicable
portion of ASTM E2018 ASTM E2018-08 Standard Guide for Property Condition
Assessments. The consultant should state in their proposal what portions of the standard guide
they are proposing to use this task. Determine renovation costs to meets the requirements of
the Preferred Conceptual Plan based on the community survey results.
Timetable
The anticipated/desired project schedule is as follows:
June 28, 2019
July 8, 2019 @ 1:30 P.M.
July 15, 2019
July 16, 2019
July 22, 2019
July, 2019
August 2019
August 2019
November 2019
November 2019
November 2019
November 26th
Begin advertising RFQ
A Non-Mandatory pre-bid site visit of Pratt Recreation Building
- 240 Oral School Road, Mystic, CT 06355
Questions due to the Town by 12:00 PM EST
Responses to questions posted to the Town and State website
Consultant submissions due by 2:30 PM
Consultant interview dates, if needed
Negotiate final contract scope, schedule and fee
Commence work
Deadline to complete the studies
Complete report(s)
Final draft report to Town Staff
Final report to Council
Submittals should include discussion of the team’s ability to meet the desired timeline, an alternative
schedule if necessary and a strategy to complete each section of the study, concurrently or in specific
sequence. The selected consultant should plan for interim reviews for each section of the study.
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CRITERIA FOR SELECTION
The successful consultant must provide a team with the demonstrated qualifications, experience and
expertise to complete the Needs Assessment, Facility Feasibility Study and Engineering Analysis. The
consultant must demonstrate an interest in and convey an understanding of the requirements for the
project, provide references for similar projects, demonstrate positive public participation skills, show an
ability to work within the time schedule and provide the deliverables noted in the proposed work
program. Key points the Selection Committee will consider in selecting the successful firm include:
1. Professional Qualifications. The education, training, registration and amount of relevant experience of
the proposed key project personnel.
2. Creativity, Specialized Experience and Technical Competence. The firm’s creativity, specialized
experience and technical competence on similar projects. The effectiveness of the proposed project
team (management structure and coordination of disciplines, offices and/or subcontractors) will also be
considered.
3. Capacity of the Firm to Accomplish the Required Services on Schedule and within Budget. The firm
must demonstrate an ability to complete projects within specified completion dates and budget.
4. Past Performance. Past performance of work on similar or comparable projects should be
demonstrated. References and letters of commendation with a focus on work with neighborhood
recreation centers and outdoor sports complexes will also be evaluated.
5. Understanding of Project. Substantial knowledge of related local issues and previous planning efforts,
a clear understanding of the type of project work to be performed and a plan to complete the work
should be clearly demonstrated.
6. Design Quality Assurance. The team’s quality control processes and management approach that will
be used on the project.
INSURANCE REQUIREMENTS
Consultant shall agree to maintain in force at all times during the contract the following minimum
coverages and shall name Town of Groton as an Additional Insured on a primary and non-
contributory basis to all policies, except Workers Compensation. All policies should also include a
Waiver of Subrogation.
Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM
Best’s Rating of “A-VIII. In addition, all Carriers are subject to approval by Town of Groton.
(Minimum Limits)
General Liability
Each Occurrence
$1,000,000
General Aggregate
$2,000,000
Products/Completed Operations Aggregate
$2,000,000
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