Consultant Services DCYF -Echo Glen

Agency: State Government of Washington
State: Washington
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jul 7, 2020
Due Date: Dec 16, 2020
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project name project documents due date/selected firm

Consultant Services

DCYF -Echo Glen

Project 20-095

Request for Qualifications

Addendum 1

Informational Meeting Sign In Sheet

Scoreheets

12/16/2019

Selected

DLR

Attachment Preview

State of Washington
DEPARTMENT OF ENTERPRISE SERVICES
ENGINEERING & ARCHITECTURAL SERVICES
OLYMPIA, WA
NOTICE TO CONSULTANTS
REQUEST FOR QUALIFICATIONS
Submittal Date December 16th, 2019 prior to 2:00 PM
Pre-Design Services Required for Project No 2020-095;
Academic School Building, Echo Glen Children’s Center Campus, Snoqualmie, WA 98065
On behalf of the Department of Children, Youth and Families (DCYF).
Scope of Work
This Request for Qualifications is for the purpose of selecting an Architect for Predesign Services for
the Echo Glen Children’s Center Academic School. The scope of work includes predesign services
only.
Description of Facility
Echo Glen Children’s Center (EGCC) is a Medium / Maximum security rehabilitation facility for children
from the ages of 12 to young adults (Male and Female) located just off of I-90 in Snoqualmie, WA. Youth
live on campus 24/7, 365 days per year. The campus consists of 13 residential cottages that provide
living quarters for about 16 children each. The campus also includes a school, gymnasium, clinic, kitchen
and dining room, library, administration building, and other support spaces.
Echo Glen provides educational programs on site for all age groups through the Issaquah School District.
The current school was constructed in the mid-1960’s and has outlived its usefulness. There have been
several renovations over the years. But even with that, the roofs leak, the brick has deteriorated,
mechanical systems are inadequate and the facility lacks appropriate internet and other technology to
prepare youth to function in modern society after release. The classrooms are not sized appropriately
and are inadequately equipped for an older youth population that will soon reside at Echo Glen. This
project is to explore options and produce a predesign document for the replacement or major
renovation of the existing facility that provides a 21st century education for the youth at EGCC. The OFM
Predesign requirements can be found at the following link:
https://ofm.wa.gov/sites/default/files/public/budget/instructions/capital/2019-21Predesign.pdf
A targeted Maximum Allowable Construction Cost for project is approximately between $25 -$35
million dollars. The completed Pre-Design document is required by June 1, 2020.
Project Goals:
Enable students the use of updated learning tools and available technology.
Updated safety and security features
School must be fully ADA accessible
A better educational environment
A better climate controlled, energy efficient building
July 2019 Template
Reduce overcrowding in classrooms
Develop an environment that encourages active learning, collaboration and innovation in spaces
designed for active learning, group work and collaboration.
Submitting firms should have a strong background in multi-phased State agency construction, the
State of Washington capital budget process, planning life-cycle analysis, site analysis, and innovative
design of campus educational facilities, and have experience related to the design of
Medium/Maximum Security facilities.
There will be an Informational Meeting for this request on:
December 3rd, 2019 at 10 AM
Echo Glen Children’s Center
33010 SE 99th Street
Snoqualmie, WA 98065
At the gate intercom, please press buzzer and state your name and business. Continue to drive another
half mile of wooded narrow road before coming to the campus. Turn left at the roundabout and parking
will be on the left hand side.
For additional information, please contact:
Gary Wendleken, E&AS Project Manager
gary.wendleken@des.wa.gov 360-280-3960
Trent Phillips, Capital Budget/ Facilities Manager
trent.phillips@dcyf.wa.gov 360-951-0717
Echo Glenn is a secured facility. This will be the only opportunity for prospective consultant to observe the
site prior to submitting SOQ’s.
Selection Criteria
Firms will be selected in a two-phase process: Phase 1 - short listing firms based on submitted information
and Phase 2 - oral presentations, interviews, and Diverse Business Inclusion Plans of short listed firms.
Firms will be considered for interviews based upon the following weighted criteria, as well as
submittal requirements, as indicated, for a total of 500 possible points:
*Qualifications of Key Personnel
*Relevant Firm Experience
*Site planning
*Sustainable Design Experience
*Life Cycle Cost Analysis
150 points
150 points
100 points
75 points
25 points
Evaluation and Scoring
In evaluating each of the criteria, the Selection Panel will identify significant and minor strengths and
weaknesses from the submissions. The Selection Panel will then use the following guidelines to evaluate
the submissions for each Selection Criterion, based on the weighting assigned in the RFQ and any
addenda. After initial scoring, the selection team will come to a consensus ranking of the Firms.
July 2019 Template
1. Definition of “strength” and “weakness”:
a. The term “strength” ultimately represents a benefit to the Project and is expected to
increase the Firm’s ability to meet or exceed the Project Goals. A minor strength has a slight
positive influence and a significant strength has a considerable positive influence on the
Firm’s ability to exceed the Project Goals.
b. The term “weakness” detracts from the Firm’s ability to meet the Project Goals and may
result in inefficient or ineffective performance. A minor weakness has a slight negative
influence and a significant weakness has a considerable negative influence on the Firm’s
ability to exceed the Project Goals.
2. Scoring:
a. Excellent (81-100 percent of points available): The Evaluative Criteria demonstrates an
approach that is considered to exceed the Project Goals and the RFQ requirements and
provide a consistently outstanding level of quality. To be considered Excellent, it must
be determined to have significant strengths and/or a number of minor strengths and
few or no appreciable weaknesses.
b. Good (61-80 percent of available points): The Evaluative Criteria demonstrates an
approach that is considered to meet the RFQ in a beneficial way (providing advantages,
benefits, or added value to the Project) and offers quality. To be considered Good, it must
be determined to have strengths and few, if any, significant weaknesses. Minor
weaknesses are offset by strengths.
c. Fair (41-60 percent of available points): The Evaluative Criteria demonstrates an
approach that contains minor and/or significant weaknesses and limited appreciable
strengths.
d. Deficient (0-40 percent of available points): The Evaluative Criteria demonstrates
an approach that contains significant weaknesses and no appreciable strengths.
e. Non-Responsive: Does not meet the Minimum Qualifications required for evaluation.
In addition, the Owner, at its sole discretion, may reject any Evaluative Criteria
deemed non- responsive to any of the requirements.
Diverse Business Inclusion
Phase 2 Submittal Requirements (mandatory requirement, not scored):
All shortlisted Firms, including diverse-owned firms, will be required to submit a Diverse
Business Inclusion Plan. The Inclusion Plan should demonstrate in detail the specific strategies,
approaches, and steps your firm will use in seeking to help meet or exceed the state’s
aspirational diverse business participation goals. Achievement of the goals is encouraged.
Aspirational Goals:
The Governor’s Office’s aspirational goals for diverse business inclusion are:
10% Minority Owned Business certified by the Washington State Office of Minority and Women
Business Enterprises
July 2019 Template
6%, Women Owned Business certified by the Washington State Office of Minority and Women
Business Enterprises
5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs
5% Washington Small Businesses self-identified in the Washington Electronic Business Solution
http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/WEBSRegistration.aspx
(WEBS).
The selected consultant and all sub consultants are required to register and create an account with the
DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate
reporting requirements.
Consultants may contact the following resources to obtain information on certifiedand registered
diverse business firms for potential sub-consultants:
• The Office of Minority and Women’s Business Enterprises: 866-208-1064 or
360.664.9750 or www.omwbe.wa.gov
• For small business information: Charles Wilson, Public Works Business DiversityProgram
Manager at the Washington State Department of Enterprise Services: 360-407-8455 or 360-999-
7667 or charles.wilson@des.wa.gov
• The Department of Veterans’ Affairs: 360-725-2200 or 1-800-562-2308
www.dva.wa.gov (TDD 360-725-2199)
Submittal Requirements
Submit required number of Statements of Qualifications, six (6) copies and two electronic copies,
with the project number and title clearly identified on the front cover. Each of the submittals should
include:
• Executive Summary
• Federal form SF330 (Part II only)
http://www.des.wa.gov/SiteCollectionDocuments/Facilities/EAS/EAS330AEQual.doc
• Any other pertinent data to address the selection criteria and assist the Selection Panel in
evaluating your qualifications. Also, refer to the Diverse Business Inclusion section below.
• No more than twenty (20) total pages of content at 8 ½ X 11 size sheets
o Covers, dividers, SF330, Diverse Business Inclusion Past Performance, and tab sheets
with no printing are not included in page count total.
o Note, 11”x 17” fold outs can be included, but counted as two pages.
To qualify for review, submittals must be delivered to the following address:
Attention: Amanda Witt
Department of Enterprise Services
Engineering & Architectural Services
1500 Jefferson, Olympia, WA 98501 (hand delivered or currier)
P. O. Box 41476, Olympia, Washington, 98504-1476 (Mailed)
July 2019 Template
Refer to the DES website for amendments to the published public notice and/or RFQ
(https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-
engineering-design-consultants/current-projects-advertised-consultant-selection). It is the
responsibility of the interested firms to track and obtain amendments.
All submittals must be received and date/time stamped by E&AS
no later than 2:00 PM on December 16th, 2019
For selection process questions, please contact the Selection Administrator Amanda Witt at 360-407-8028
Amanda.Witt@des.wa.gov.
For project questions please contact the Project Manager, Gary Wendleken at 360-280-3960
Gary.Wendleken@des.wa.gov.
NO FAXED OR E-MAILED COPIES WILL BE ACCEPTED.
Next Steps
Following the Phase 1 evaluation of these submittals, the consultant Selection Panel will interview top
ranked short-listed firms deemed to be the most highly qualified for the required service. The ranking is
based on the Selection Panel’s consensus evaluation.
The Phase 2 interview criteria will be provided to the short-listed firms. The top ranking Phase 2 firms
will be selected.
Phase 2 Interviews will be scheduled for the week of January 27, 2020 at Echo Glen Children’s Center.
Firms will be notified of the selection results no later than the week of February 3, 2020.
Other Information
The state reserves the right to continue with the consultant selected or has the option to conduct a
new consultant selection process for future services for this project beyond those services advertised
above.
The Agreements for Consultant services will be the standard Engineering and Architectural Services
Agreement. Fees will be negotiated when applicable and based on the current
Architectural/Engineering Fee Schedule for Washington State Public Works Building Projects.
All submitting firms are encouraged to register in Washington’s Electronic Business Solution
Application (WEBS) at: https://fortress.wa.gov/ga/webs/.
All submittals become the property of the State and are subject to public disclosure.
July 2019 Template

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