Construction Photographic, Webcam & Unmanned Aerial Vehicle (UAV) Documentation & Related Services

Agency: James City County
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 336411 - Aircraft Manufacturing
  • 541370 - Surveying and Mapping (except Geophysical) Services
  • 541922 - Commercial Photography
Posted Date: Oct 8, 2019
Due Date: Oct 30, 2019
Solicitation No: 20-14312
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 20-14312
Bid Title: Construction Photographic, Webcam & Unmanned Aerial Vehicle (UAV) Documentation & Related Services
Category: Request for Proposals
Status: Open




Description:
The purpose of this Request for Proposals (RFP) and resulting contract is to obtain proposals from qualified and experienced
firms specializing in Construction Photographic, Webcam & UAV Documentation and related Services.

Publication Date/Time:
9/27/2019 11:45 AM

Closing Date/Time:
10/30/2019 2:00 PM

Related Documents:



Attachment Preview

James City County Purchasing Office
101-F Mounts Bay Road
Williamsburg, VA 23185
Phone: (757) 253-6648
Fax: (757) 253-6753
Email: linda.hodges@jamescitycountyva.gov
James City County
REQUEST FOR PROPOSALS
20-14312
Title:
Construction Photographic, Webcam & Unmanned Aerial Vehicle (UAV)
Documentation & Related Services
Issue Date:
September 27, 2019
Due Date:
October 30, 2019 @ no later than 2:00 p.m., local time
Deliver To:
James City County Purchasing Office
101-F Mounts Bay Road, Suite 300
Williamsburg, VA 23185
Submit:
One (1) Original and four (4) copies
Inquiries:
Questions pertaining to this project should be directed to Linda Hodges,
Senior Procurement Specialist, via email:
linda.hodges@jamescitycountyva.gov no later than 12:00 P.M. on October
14, 2019.
JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS OF RACE,
RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY
STATE OR FEDERAL LAW.
In compliance with this sealed Request for Proposal and subject to all the conditions thereof, the
undersigned offers to furnish the goods/services requested and certifies he/she has read, understands, and
agrees to all requirements of this proposal and is authorized to contract on behalf of the firm named below.
By my signature on this solicitation, I certify that this firm/individual is properly licensed for providing
the goods/service specified.
The Undersigned certifies that he (they) are the only person (persons) interested in said project and that it
is made without connection with other persons submitting a proposal on the same scope of services; that
the proposal is made without collusion, fraud, or reservation; that no official or employee of the Owner is
directly or indirectly interested in said proposal, or any portion thereof.
PROPRIETARY INFORMATION
YES ( ) NO ( )
Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection
and exclusion from the Virginia Freedom of Information Act (2.2-3700 et seq.) are set forth below.
(Additional sheet may be added if necessary.)
__________________________________________________________________________________
RFP 20-14312
Construction Photographic, Webcam & UAV Documentation
James City County
September, 2019
Page 1 of 23
________________________________________________________________________________
Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list
the page numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary
information is stated, Offerors shall submit One (1) Original and One (1) Redacted copy (removing
any proprietary data or material). Clearly identify on the Cover Sheet the “Original” and “Redacted”
copy, as “Redacted Copy of Original Proposal” RFP 20-14312
Name of Person, Persons, or Corporation _____________________________________________
By: _______________________________________Date: ________________________________
Print Name: __________________________________Title: __________________________________
Contractor’s Registration and Signature (Provide copy with Proposal)
State Corporation Commission ID #: _________________________________________________________
Company Name: ___________________________________________________________________________________
Address:
City/State/Zip: _____________________________________________________________________________
Telephone: _________________________________________ FAX: ___________________________________
Email Address: ____________________________________________________________________________
Federal Tax ID:
Print Name:
Title:
Signature: _____________________________________________ Date: ____________________________________
This form must be signed in ink. All signatures must be original.
ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)
RFP 20-14312
Construction Photographic, Webcam & UAV Documentation
James City County
September, 2019
Page 2 of 23
*SCC Requirement per the Virginia Public Procurement Act, VPPA:
§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact
business in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a
contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited
partnership or registered as a registered limited liability partnership shall be authorized to transact business in the
Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise
required by law.
B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the
solicitation a provision that requires a bidder or offeror organized or authorized to transact business in the
Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to
it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business
in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall
include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.
C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive
an award unless a waiver of this requirement and the administrative policies and procedures established to implement
this section is granted by the Director of the Department of General Services or his designee or by the chief executive
of a local governing body.
D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this
chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the
Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of
the contract.
E. A public body may void any contract with a business entity if the business entity fails to remain in compliance
with the provisions of this section.
RFP 20-14312
Construction Photographic, Webcam & UAV Documentation
James City County
September, 2019
Page 3 of 23
*Virginia State Corporation Commission (“SCC”) registration information: The undersigned
Offeror:
is a corporation or other business entity with the following SCC identification number: ____________
-OR-
is not a corporation, limited liability company, limited partnership, registered limited liability
partnership, or business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its
ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not
counting any employees or agents in Virginia who merely solicit orders that require acceptance outside
Virginia before they become contracts, and not counting any incidental presence of the Offeror in
Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts
by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which
accurately and completely discloses the undersigned Offeror’s current contacts with Virginia and
describes why those contacts do not constitute the transaction of business in Virginia within the meaning
of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but
currently have pending before the SCC an application for authority to transact business in the
Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC
identification number after the due date for proposals (the Commonwealth reserves the right to determine
in its sole discretion whether to allow such waiver):
RFP 20-14312
Construction Photographic, Webcam & UAV Documentation
James City County
September, 2019
Page 4 of 23
CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS
Section 40.1-11.1 of the ____________________City/County Code requires that any person or entity
doing business with the City/County of _____________________, including its boards and commissions,
shall include a sworn certification by the Contractor of compliance with all federal immigration laws and
regulations. These laws include the Federal Immigration Reform and Control Act, which makes it
unlawful for a person or other entity to hire, recruit or refer for a fee for employment in the United States,
an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the Code of Virginia, which makes it
unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that
he or she is legally eligible for employment in the United States. The state law, in particular, places an
affirmative duty on employers to ensure that aliens have proof of eligibility for employment.
Accordingly this certification shall be completed and attached to all contracts and agreements for goods
and services made by the City/County of _____________________ or any of its boards and commissions.
Failure to attach a completed certification shall render the contract or agreement void.
Type or print legibly when completing this form.
Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your Social Security
card or Federal ID Number.)
Type of Business Entity:
Sole proprietorship (Provide full name and address of owner):
Limited Partnership (Provide full name and address of all partners):
General Partnership (Provide full name and address of all partners):
Limited Liability Company (Provide full name and address of all managing members):
Corporation (Provide full name and address of all officers):
Doing Business As:
If Applicable (Note: This is the name that appears on your invoices but is not used as your reporting name.)
Name and Position of Person Completing this Certificate:
RFP 20-14312
Construction Photographic, Webcam & UAV Documentation
James City County
September, 2019
Page 5 of 23

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