CONSTRUCTION OF THE DISTRICT 4 RECREATION AND PARK ADMINISTRATION CENTER FOR CLAYTON COUNTY, GEORGIA

Agency: Clayton County
State: Georgia
Type of Government: State & Local
Caegory:
  • S - Utilities and Training Services
  • Y - Construction of Structures and Facilities
  • Z - Maintenance, Repair or Alteration of Real Property
Posted Date: Nov 21, 2018
Due Date: Nov 29, 2018
Solicitation No: BID NUMBER: 18-205 ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID NUMBER: 18-205 ITB BID DATE & TIME: 11/29/2018 - 03:00 PM

documents Addendum #1 Added
BID TITLE: CONSTRUCTION OF THE DISTRICT 4 RECREATION AND PARK ADMINISTRATION CENTER FOR CLAYTON COUNTY, GEORGIA
BID DESCRIPTION: This Invitation to Bid (ITB) is from qualified General Contractors, hereinafter referred to as Bidders (¡°Bidder¡± or ¡°Bidders¡±) for the construction of the District 4 Recreation & Park Administration Center for Clayton County, Georgia.
PRE-BID INFORMATION: A Non-Mandatory Pre-Bid Conference has been scheduled for Thursday, November 8, 2018 at 10:00 a.m., EST., at the Clayton County Central Services Department, 7994 N. McDonough Street, Jonesboro, Georgia 30236.

A Non-Mandatory Site Visit will be held on Thursday, November 8, 2018 at 11:00 a.m., EST at the future District 4 Recreation and Parks Administration Center, 2300 Highway 138 SE, Jonesboro, GA 30236.
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TABLE OF CONTENTS
1. INFORMATION AND INSTRUCTIONS TO BIDDERS………………………….…..………3
2. SUBMITTAL CHECKLIST................................................................................................8
3. INTRODUCTION .............................................................................................................9
4. SCOPE OF SERVICES .................................................................................................11
5. MINIMUM REQUIREMENTS.........................................................................................11
6. STANDARD COUNTY CONTRACT ..............................................................................11
7. APPENDICES
Appendix A – Contract Compliance Requirements........................................................12
Appendix B – Bonding and Insurance Requirements.....................................................23
Appendix C – Required Form Submittals ............................................................................ 35
Appendix D – Contract Compliance Requirements (LVP)................................................. 53
8. ATTACHMENTS
Attachment A – Bid Specifications .................................................................................54
Attachment B – Bid Cost Form ......................................................................................55
Attachment C – Draft Agreement ...................................................................................59
9. EXHIBIT
Exhibit A – Project Plans................................................................................................78
ITB # 18-205 Construction of the District 4 Recreation and Park Administration Center for Clayton County, Georgia
Page 2 of 78
ITB #18-205
CONSTRUCTION OF THE DISTRICT 4 RECREATION & PARK
ADMINISTRATION CENTER FOR CLAYTON COUNTY, GEORGIA
INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Invitation to Bids: This Invitation to Bid (ITB) is from qualified General Contractors,
hereinafter referred to a s Bidders (“Bidder” or “Bidders”) for the construction of the District
4 Recreation & Park Administration Center for Clayton County, Georgia. A detailed Scope
of Services (“SOS”) is set forth in this ITB.
2. Solicitation Method: This solicitation is being conducted in accordance with all
applicable provisions of the Clayton County Code of Ordinances. By submitting a Bid in
reference to this solicitation, a Bidder acknowledges that it is familiar with all laws
applicable to this solicitation, including, but not limited to, the County’s Code of
Ordinances, which laws are incorporated into this ITB by reference.
3. Minimum Qualifications: Each Bidder and team member shall have the minimum
experience set forth in this ITB.
4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit
documentation that demonstrates it is duly authorized to conduct business in the State of
Georgia with its Bid. This requirement also applies to Joint Venture (JV) Team Members,
Sub-Consultants, and Sub-Contractors.
5. Business License: Bidder is requested to submit a copy of its current, valid business
license with its Bid. If the Bidder is a Georgia corporation, Bidder is requested to submit a
valid county or city business license. If Bidder is a joint venture, Bidder is requested to
submit valid business licenses for each member of the joint venture. If the Bidder is not a
Georgia corporation, Bidder is requested to submit a Certificate of Authority to Transact
Business in the State of Georgia and a copy of its current, valid business license issued
by its home jurisdiction.
6. General Contractor’s License: Bidders responding to this ITB must provide a copy of
its current Georgia General Contractor’s License as required by O.C.G.A. § 43-41-6,
et seq. The Georgia General Contractor’s License must be issued in the name of
the Bidder or in the name of its qualifying agent. If a proposed Bidder is relying
upon a qualifying agent’s Georgia General Contractor’s License, then the name of the
proposed Bidder must be set forth on the license as an affiliated business
organization/dependent licensee. All licenses must be current, valid, and issued in
compliance with applicable law. Failure to provide this license with the Bid will result
in the proposed Bid being deemed non-responsive.
7. Utility Contractor’s License: Bidders responding to this ITB must provide a copy of its
or its subcontractor’s Georgia Utility Systems Contractor’s License as required by
O.C.G.A. § 43-14-8, et seq., All licenses must be issued in the name of the person or
entity that will perform the utility work. If a subcontractor’s Georgia Utility Systems
Contractor’s License is submitted with the Bid, the subcontractor must be listed as such
on appropriate Subcontractor Information Form. All licenses and certificates must be
current, valid, and issued in compliance with applicable law. Failure to provide this
license and necessary certificates in this format may result in the proposed Bid being
deemed nonresponsive.
ITB # 18-205 Construction of the District 4 Recreation and Park Administration Center for Clayton County, Georgia
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8. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an
offer by County to enter into an agreement and cannot be accepted by any Bidder to form
a contract. This solicitation is only an invitation for offers from interested Bidders and no
offer shall bind County. A Bidder’s offer is a firm offer and may not be withdrawn except
as provided in this ITB, and in the County’s Code of Ordinances and other applicable law.
9. Bid Duration: Bids submitted in response to this ITB must be valid for a period of one
hundred and twenty (120) calendar days from the Bid Submission Deadline and must be
marked as such.
10. Bid Submission Deadline: Responses to this ITB will be received by the Clayton County
Central Services Department, 7994 North McDonough Street, Jonesboro, Georgia, until
3:00 P.M., Eastern Standard Time (EST) on Thursday, November 29, 2018 at 3:00
p.m. Late bids will not be considered.
11. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been
scheduled for Thursday, November 8, 2018 at 10:00 a.m., EST., at the Clayton
County Central Services Department, 7994 N. McDonough Street, Jonesboro,
Georgia 30236. Attendance at the Pre-Bid Conference is non-mandatory for Bidders
responding to this ITB. During the Pre-Bid Conference, the general requirements of the
project will be discussed. Any questions raised by potential Bidders will be discussed.
Verbal answers to questions during the Pre-Bid Conference will not be authoritative.
Each Bidder must be fully informed regarding all existing and expected conditions and
matters which might affect the cost or performance of the Services. It should be
emphasized, however, that nothing stated or discussed during the course of this Pre-bid
conference shall be considered to modify, alter, or change the requirement of the
solicitation documents, unless it shall be subsequently incorporated into an addendum to
the solicitation documents.
12. Non-Mandatory Site Visit: A Non-Mandatory Site Visit will be held on Thursday,
November 8, 2018 at 11:00 a.m., EST at the future District 4 Recreation and Parks
Administration Center, 2300 Highway 138 SE, Jonesboro, GA 30236.
13. Solicitation Questions/Prohibited Contacts: Any questions regarding this ITB shall be
submitted in writing to Carol J. Rogers, Director, Clayton County Central Services
Department, 7994 North McDonough Street, Jonesboro, Georgia, 30236, or by email to
centralservicesbids@claytoncountyga.gov on or before Thursday, November 15, 2018
at 3:00 P.M., EST. Questions received after the designated period shall not be
considered. Any response made by the County will be provided in writing to all Bidders
by addendum. It is the responsibility of each Bidder to obtain a copy of any Addendum
issued for this solicitation by monitoring the County’s website at
https://www.claytoncountyga.gov/government/central-services/bids-and-proposals. All
Bidders and representatives of Bidders are strictly prohibited from contacting any other
County employees, County Officials, Elected Officials or any third-party representatives of
the County on any matter having to do with this ITB. All communications by any Bidder
concerning this ITB must be made to the Clayton County Central Services Department.
14. Ownership of Bids: Each Bid submitted to the County shall become the property of the
County, without compensation to a Bidder for the County’s use, in its discretion. The
County shall not be liable for any Bid preparation costs incurred by Bidder.
ITB # 18-205 Construction of the District 4 Recreation and Park Administration Center for Clayton County, Georgia
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15. Georgia Open Records Act: Information provided to the County is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A.
§ 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to
keep such records confidential under this paragraph shall submit and attach to the
records an affidavit affirmatively declaring that specific information in the records
constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 O.C.G.A. § 10-1-
760 et seq.”.
16. Bonding and Insurance Requirements: The Bonding and Insurance requirements for
any Contract that may be awarded pursuant to this ITB are set forth in Appendix B. Bidder
must provide a copy of a current certificate of insurance evidencing any existing
commercial general liability policies issued for Bidder, if any. For purposes of this section,
“Bidder” shall mean an individual, corporation, or other corporate entity submitting a Bid in
connection with this solicitation, including each joint venture partner if Bidder is a joint
venture.
17. Applicable County Small Local Business Programs: The SLBE Programs applicable
to this solicitation are set forth in Appendix A: Contract Compliance Requirements,
included in this ITB. By submitting a Bid in response to this solicitation, each Bidder
agrees to comply with such applicable SLBE Programs.
18. Applicable Local Vendor Preference Program: The Local Vendor Preference Program
applicable to this solicitation are set forth in Appendix D.
19. Sub-Contractors and Manufacturers: Bidders are required to submit, in writing, the
addresses of any proposed Sub-Contractors or equipment manufacturers listed in the Bid
and may be required to submit other material information relative to proposed Sub-
Contractors. County reserves the right to disapprove any proposed Sub-Contractors
whose technical or financial ability, or resources, or experience are deemed inadequate.
20. Examination of Bid Documents:
Each Bidder is responsible for examining with appropriate care the complete ITB and all
Addenda and for informing itself with respect to all conditions which might in any way
affect the cost or the performance of any Services. Failure to do so shall be at the sole
risk of the Bidder, who is deemed to have included all costs for performance of the
Services in its Bid.
20.1 Each Bidder shall promptly notify County in writing should the Bidder find
discrepancies, errors, ambiguities or omissions in the Bid Documents, or should
their intent or meaning appear unclear or ambiguous, or should any other question
arise relative to the ITB. Replies to such notices may be made in the form of an
addendum to the ITB, which will be issued simultaneously to all potential Bidders.
20.2 County may in accordance with applicable law, by addendum, modify any provision
or part of the ITB at any time prior to the Bid due date and time.
20.3 Each Bidder must confirm Addenda have been received and acknowledge receipt
by executing the Acknowledgment of Addenda form provided with each
Addendum.
20.4 The County may waive any technicalities and formalities. The County reserves the
right to cancel the ITB in its entirety.
ITB # 18-205 Construction of the District 4 Recreation and Park Administration Center for Clayton County, Georgia
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