CONSOLIDATED RENTAL CAR SERVICE CENTER ¡°CONRAC¡± MANAGEMENT SERVICES

Agency: City of Charlotte
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Nov 17, 2023
Due Date: Dec 18, 2023
Bid Source: Please Login to View Page
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CONSOLIDATED RENTAL CAR SERVICE CENTER “CONRAC” MANAGEMENT SERVICES

Closing date December 18, 2023, 01:00 PM

  • Reference number RFP AVIA 24-13
  • Status Open
  • Summary Bid Due Date & Time: Monday, December 18, 2023 at 1:00 PM EDT

    Bid Type: Request for Proposals

    Department: Aviation
Description

Pursuant to this Request for Proposals (“RFP”), Charlotte Douglas International Airport (“CLT” or “Airport”), which is owned and operated by the City of Charlotte, North Carolina, is seeking Proposals from qualified and experienced rental car facility management companies (individually or collectively, the “Proposer”) interested in providing operating, management and maintenance services (the “CONRAC Management Services”) for the consolidated rental car facilities (the “CONRAC”) at the Airport.

Contact details
Details

Type: Request for Proposals

Category: Services

Department: Aviation

Commodity Code(s): 95803, 95815

Attachment Preview

REQUEST FOR PROPOSALS
for
CONSOLIDATED RENTAL CAR
SERVICE CENTER “CONRAC”
MANAGEMENT SERVICES
Rev.2/2/2023
RFP#: AVIA 24-13, Issue Date: 11/17/2023
Page 1 of 94
Date: 11/17/2023
RFP Number: AVIA 24-13
Subject: Request for Proposals for the following services:
Airport CONRAC Management Services
This letter extends an invitation for the submission of a proposal to supply the Charlotte Douglas
International Airport with the non-federally funded services as indicated above. Proposals for the
above will be received via the e-bidding portal until 1:00 PM eastern standard time on
December 18, 2023.
A non-mandatory pre-proposal conference to review the RFP will be held via a Microsoft Teams
Meeting on November 29, 2023, starting at 10:00 am EST. Interested parties are encouraged to
participate and to have a copy of the RFP with you at that time.
Microsoft Teams meeting:
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 274 128 903 595
Passcode: XkC6Ad
Download Teams | Join on the web
Join with a video conferencing device
cityofcharlotte@m.webex.com
Video Conference ID: 117 219 030 2
Alternate VTC instructions
Or call in (audio only)
+1 872-256-4172,,220422387# United States, Chicago
Phone Conference ID: 220 422 387#
Find a local number | Reset PIN
A site visit will be conducted on December 4, 2023, at 1:00 pm EST. Participants should limit
attendees to two (2) participants. Attendees should arrive thirty (30) minutes prior at Site 1.
There is hourly parking available on the fourth (4th) level above the CONRAC facility. Attendees
will gather on the West side in the CONRAC Customer Service Building. Look for the CLT
personnel in the yellow vests. Site visit will start promptly at 1:00 pm EST. The Site 2 visit will
follow. At Site 2 park outside the gate. There will be CLT personnel there to meet you and escort
you into the facility. Both site visits will be one (1) hour long. All questions are required to be
submitted though the e-Builder portal.
Pre-Proposal site visit locations:
Site 1:
CONRAC Terminal Facility (right across from terminal)
Rev.2/2/2023
RFP# AVIA 24-13, Issue Date 11/17/2023
Page 2 of 94
Hourly parking available on level 4
5489 Josh Birmingham Parkway
Charlotte, NC 28214
Site 2:
Remote Service Facility
6525 Rackham Drive
Charlotte, NC 28214
Changes to the terms, conditions or specifications stated in this Request for Proposals will be
documented in a written addendum, issued by the Charlotte Douglas International Airport. These
addenda will be accessible through the e-Builder e-bidding portal.
Questions and requests for clarification must be submitted in writing and directed to Brian
Winegard through the Q&A Board in the eBuilder Bid Portal. Please DO NOT submit questions
via email, phone call, or voice message. Questions will be responded to in a written addendum,
issued by CLT.
Charlotte Douglas International Airport (CLT), a City of Charlotte department does not
discriminate based on disability. Auxiliary aids and services, written materials in alternative
formats, and reasonable modifications in policies and procedures will be provided upon request
to persons with disabilities. To make a request, please email elizabeth.erhartic@cltairport.com.
Thank you in advance for your interest in doing business with the Charlotte Douglas International
Airport. We look forward to your participation!
eBuilder Invitation Key: https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-
0c8f-4fcd-ac93-cc9db65522cb&projectid=840866c2-1f79-464c-963f-
4d5b94f7215e&bidpackageid=4be1ead8-7d4b-4107-b8ff-2d9abc8988fa
Proposals Due:
December 18, 2023, by 1:00 PM EST
Sincerely,
Brian Winegard
Procurement Officer
Rev.2/2/2023
RFP# AVIA 24-13, Issue Date 11/17/2023
Page 3 of 94
Checklist for submitting a Proposal:
Form 1, Proposal Form
Form 2, Proposal Qualifications and Requirements
Form 3, Nondiscrimination Certification
Form 4, CBI/DBE/ACDBE Program Requirements
Form 5, Confidential Information
Form 6, Pricing Worksheet
Form 6 Continued - Attachment 1 - Pricing Worksheet
Exceptions to any part of the RFP (stated and identified separately as “Exceptions”)
Others (specific to the project)
The above items must be included in the Proposal. If awarded a contract, evidence of insurance
that meets or exceeds the requirements set forth in Section 3 - Exhibit B (Sample Contract) are
required.
Rev.2/2/2023
RFP# AVIA 24-13, Issue Date 11/17/2023
Page 4 of 94
SECTION 1: GENERAL INSTRUCTIONS
A. INTRODUCTION
Pursuant to this Request for Proposals (“RFP”), Charlotte Douglas International Airport (“CLT” or
“Airport”), which is owned and operated by the City of Charlotte, North Carolina (“City”), is
seeking Proposals from qualified and experienced companies (individually or collectively, the
“Proposer”) interested in CONRAC Management Services (the “Work”). Details of the requested
Work are attached hereto as Exhibit A. The RFP consists of the following components:
Section1: General instructions and special conditions that apply to this proposal process and
procurement.
Section 2: The required forms that a Proposer is required to complete and return as its Proposal
(called the “Proposal Response Forms”)
Section 3: A contract substantially similar to the final contract the successful Proposer will be
expected to sign, including Exhibit A, the details for the entire scope of work falling under this
RFP (the “Scope of Work - Specifications”).
Each reference to this RFP includes all components listed above as well as any addenda provided
by the Airport. Please review each section carefully, including all attachments and exhibits.
Proposers will be held accountable for having full knowledge of the contents of this RFP and for
performing any due diligence that may be necessary to submit a binding Proposal. Failure to
comply with the terms, conditions and requirements of this RFP may result in disqualification of
the Proposer in the sole discretion of CLT.
The Work will be governed by a contract between the selected Proposer (“Company”) and the
City, a sample of which is attached hereto in Section 3 as Exhibit B (the “Contract”). The term of
the Contract shall be for three (3) years with two optional one-year renewals. Proposers are
advised to carefully read and review the form Contract as they prepare their Proposal. CLT
reserves the right to revise the terms of the form Contract at any time during the RFP process
and to negotiate different terms with the Company.
B. SCHEDULE
DATE
11/17/2023
11/27/2023
ACTIVITY (All times are EST)
Issue RFP
Submission of written questions regarding pre-proposal
conference and confirmation of plan to attend site visit
Page 5 of 94
RFP# AVIA 24-13, Issue Date: 11/17/2023

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