Conflict Counsel For Criminal Defendants and Juvenile Offenders

Agency: County of Luzerne
State: Pennsylvania
Type of Government: State & Local
Posted Date: May 14, 2021
Due Date: May 28, 2021
Solicitation No: REF #051421RFP2CC
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Bid Number: REF #051421RFP2CC
Bid Title: Conflict Counsel For Criminal Defendants and Juvenile Offenders
Category: Office of Law
Status: Open

Description:
The purpose of this Request for Proposal (RFP) is to obtain proposals from qualified attorneys (4 to 6) to provide legal services for indigent criminal defendants and juvenile offenders for a period of six (6) months. (July 1, 2021 to December 31, 2021).
Publication Date/Time:
5/14/2021 8:00 AM
Publication Information:
Citizen's Voice Newspaper & Luzerne County website
Closing Date/Time:
5/28/2021 4:00 PM
Submittal Information:
Luzerne County Purchasing
Bid Opening Information:
Closed
Contact Person:
Mary Ann Amesbury
570-820-6337
MaryAnn.Amesbury@luzernecounty.org
Download Available:
www.luzernecounty.org
Business Hours:
M-F 9:00 a.m. to 4:00 p.m.
Related Documents:

Attachment Preview

Request for Proposal
LUZERNE COUNTY OFFICE OF LAW
DEPARTMENT OF CONFLICT COUNSEL
FOR CRIMINAL DEFENDANTS AND JUVENILE OFFENDERS
REF #051421RFP2CC
LUZERNE COUNTY PENNSYLVANIA
DUE DATE: 4:00 pm May 28, 2021
Luzerne County Purchasing Department
Attention: MaryAnn Amesbury
Penn Place Office Building
20 North Pennsylvania Avenue
Wilkes Barre, Pa 18711
570-820-6337
MaryAnn.Amesbury@luzernecounty.org
FIND US AT: www.luzernecounty.org/procurement
ATTENTION:
RFPs will be received weekdays between the hours of 9:00 AM to 4:00 PM only
(excluding holidays).
All RFPs must be delivered by the time stated in the bid packet.
All RFPs must be delivered to the:
Luzerne County Purchasing Department
20 North Pennsylvania Avenue
Suite 203
Wilkes Barre, Pa 18711
Any questions in regard to the RFP package, please contact Mary Ann Amesbury at 570-820-
6337 or MaryAnn.Amesbury@luzernecounty.org
ATTENTION:
YOU MUST PRINT THE BELOW ADDRESS AND RFP INFORMATION AND AFFIX TO THE
OUTSIDE OF YOUR RFP ENVELOPE. THE RFP WILL NOT BE ACCEPTED IF THIS
INFORMATION IS NOT PROVIDED
Luzerne County Purchasing Department
Penn Place Building
Suite 203
20 N. Pennsylvania Ave
Wilkes Barre, PA 18711
All RFP returns must have this label attached with
The name and reference number of the RFP to the
Outside of the return envelope
(UPS, FEDEX, etc.) Or it will be rejected.
RFP Name ________________________________
Company Name ___________________________
Reference #_______________________________
Responders who use USPS Services, PLEASE NOTE:
The Post Office does not deliver mail directly to Penn Place.
You should allow additional time for your bid to be forwarded from the Court House to
Penn Place. It is the Responders responsibility to get their RFP packets to the
Purchasing Department by the time specified. LUZERNE COUNTY WILL NOT BE
RESPONSIBLE FOR LATE OR MISDIRECTED MAIL.
GENERAL INSTRUCTIONS TO RESPONDENTS
1. Any alterations, erasures, additions to or omissions of required information, or change of
specifications or bidding schedule, is done at the risk of the responder and may result in
rejection of his/her RFP. In case a responder finds discrepancies or omissions, or is in
doubt as to the meaning of the specifications of bidding schedule, he/she should at once
notify the Luzerne County Purchasing Department, who will reply to such questions in
official supplement and copies will be sent simultaneously to all responders.
2. All responders are responsible to see that their names appear in the Purchasing
Department office on the form recording the names of prospective responders, so that
the responders are assured of receiving pertinent bulletins which may be issued before
the RFP’s are opened.
3. All responders must be recognized dealers in the materials specified and qualified to
advise in its application of use. The responders at any time requested, must satisfy the
County Manager and administrative officers that they have the requisite organization,
capital, plant, stock, ability and experience to satisfactorily execute the contract in
accordance with the provisions of the contract in which responder is interested.
4. Submitting a proposal when it is intended to sublet the contract is cause for rejection of
your RFP, or cancellation of the contract, unless approval is given in writing by Luzerne
County prior to the RFP opening.
5. It is agreed by the parties hereto that wherever the word “Purchasing Agent” or the
pronoun in place thereof occurs in the articles of agreement of specifications, it is hereby
expressly understood that the Purchasing Agent is acting only under the authority of the
subject to the approval of the County Manager and administrative officers.
6. In case of error in the extension of prices, the unit price shall govern.
7. The contract will not be awarded to any corporation, firm, or individual who has failed in
any former contract with Luzerne County to perform work or delivery of guarantee.
8. It is expressly understood and agreed that the inspection of materials and workmanship
by the purchasing or issuing department will in no way lessen the responsibility of the
contractor or release him/her from obligations to perform and deliver to the County
satisfactory work materials. The contractor agrees to pay the cost of all tests for
defective materials and to allow the cost to be deducted from any money due him/her
from the County otherwise bondsmen in this case are liable for satisfactory completion
of the contract.
9. When the contract has been duly signed and the contract bond covering the same
approved, then and not before, the contractor may secure instructions from the
purchasing agent pertaining to the procedure of the work or delivery.
10. If more than one RFP is offered by any one party or in the name of his/her clerk,
partners or other persons, all such bids may be rejected. However, a party who has
quoted prices on materials to a responder is not thereby disqualified from quoting prices
on materials to other responders or from submitting a RFP directly for the materials or
work.
11. The County Manager and administrative officers reserve the right to reject any and all
RFPs or specifications when deemed to the best interest of the County and also to
purchase any, part, or none of the materials specified. The Luzerne County Manager
may cancel the award at any time before the execution of the contract.
12. All terms, rebates and discounts shall be considered to be offered effective as of the
date of payment by County notwithstanding anything to the contrary expressed by the
responder in his/her RFP.
13. The County will reject all materials that do not meet the specifications even though the
responders list trade names of such materials on the proposal sheet.
14. The material and equipment shall be delivered to the County of Luzerne, Pennsylvania.
All prices quoted shall be f.o.b., Luzerne County Court House, or point of destination
within Luzerne County if otherwise specified.
15. The party or parties bidding upon this proposal to whom the award or awards are made
may be required to enter into a contract with the County of Luzerne within sixty (60) days
of notification by the Purchasing Agent. Failure of bidder to do so, shall result in the
cancellation of the award and forfeiture of the bid bond and/or bid deposit which shall
become the absolute property of the County of Luzerne.
16. The responder or responders to whom the contract is awarded agree(s) to release the
County of Luzerne from all suits or action of any nature or description brought against it
for or on account of the use of patents, appliances, products or processes.
17. The County Manager and administrative officers at their discretion, may extend the time
for the completion of this contract, if prevented by strikes of employees or by reason of it
being impossible to procure the necessary material, equipment, etc.
18. All RFPs must be made on proposal blanks attached to these specifications and made
part thereof, and must be enclosed in sealed envelopes/package directed to the Luzerne
County Purchasing Department. Attached labels must be placed upon outside of said
envelope/package, failure to do so may result in rejection of submitted RFP.
19. Responders must write or print figures in ink or typewritten.
20. A proposal which is incomplete, obscure, conditional or unbalanced or which contains
additions not called for or irregularities of any kind or alterations may be rejected.
21. Luzerne County reserves the right for the Luzerne County and/or the Luzerne County
Manager and/or their respective designees to perform financial and/or performance
audits on any purchase, sale, award, contract or other transactions involving Luzerne
County, therefore, any party to a purchase, sale, award, contract or other transaction
involving Luzerne County must grant to the Luzerne County Controller and/or the
Luzerne County Manager and/or their respective designees reasonable access to any
property and/or equipment purchased in whole or in part with Luzerne County funds and
must grant reasonable access for review, inspection and reproduction of any and all
financial, employment and/or other records of the vendor, contractor, subcontractor or
other entity deemed relevant by the Luzerne County Controller and/or Luzerne County
Manager.
22. With respect to responders that are permitted to provide certified checks, cashier’s
checks and/or trust company treasurer’s checks in lieu of a bid bond, such checks shall
be returned to unsuccessful responders within thirty (30) days following the award of the
RFP and will not be cashed. Luzerne County may deposit the check of the successful
responder and may retain such funds until the successful responder enters into an
agreement with Luzerne County to fulfill the RFP on the terms submitted by that
responder. With respect to successful responders that are permitted to provide certified
checks, cashier’s checks and/or may be cashed and retained by Luzerne County
pending the responder’s full and faithful performance of the RFP.
23. Luzerne County will NOT accept vendor contracts that include automatic renewal and
price escalation clauses.
24. The successful responder must permit the County to make payment to vendor by credit
card or debit card without penalty or surcharge.
BID QUESTIONAIRE FORM
1. How long have you been in business?
2. Can you deliver to all locations in the County? _____Yes _____No
3. Can you deliver within two (2) business days after receiving order?
_____ Yes _____ NO
4. Do you have a company website? _____ Yes _____ No
5. Do you have a toll-free number? _____ Yes _____ No
6. Is your company capable of notifying the County of partial shipments?
_____ Yes _____ NO
7. Please list two references which you are currently doing business with.
A. Name: ______________________________________________
Address ____________________________________________
Telephone __________________________________________
Contact ____________________________________________
B. Name: ______________________________________________
Address ____________________________________________
Telephone __________________________________________
Contact ____________________________________________

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