Conference hotels and exhibition spaces for the Annual Emergency Management Conference in Februar...

Agency: State Government of Oklahoma
State: Oklahoma
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 721110 - Hotels (except Casino Hotels) and Motels
Posted Date: Feb 4, 2020
Due Date: Feb 25, 2020
Solicitation No: 3090000043
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Solicitation Detail

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Agency:
Emergency Management, Oklahoma Department of
Contract Type
Regular Acquisition

Solicitation Number:
3090000043
Status:
Open
Closing Date Status:
Original

Description:
Conference hotels and exhibition spaces for the Annual Emergency Management Conference in February of 2021.
Buyer:
Stephanie Beshears
Closing Date:
02/25/2020


Attachments: Attachments
Attachment Title Attachment Type File Type Comments
Solicitation #3090000043 Solicitation pdf


Categories:
90110000 Hotels and lodging and meeting facilities
90111600 Meeting facilities
90111601 Conference centers
90111603 Meeting or banquet rooms
90111800 Hotel rooms
90111500 Hotels and motels and inns
90111501 Hotels
90111502 Lodges or resorts

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Attachment Preview

Solicitation Cover Page
1. Solicitation #: 3090000043
3. Brief Description of Requirement:
2. Solicitation Issue Date: 02/04/2020
The Office of Management and Enterprise Services, on behalf of the Oklahoma Department of Emergency Management, is
accepting proposals for Conference Hotels and Exhibition Spaces for the Annual Emergency Management Conference in
February of 2021.
Solicitation Notice: Please note that on a request for Proposal (RFP), no pricing shall be released at the time of opening. Should
a public opening be requested, the only information to be released will be a list of bidders without pricing.
All questions regarding this RFP must be submitted in writing and are to be emailed no later than February 11, 2020 at 3:00PM
CST. Questions are to be emailed to Stephanie.Beshears@omes.ok.gov. Questions received after this date will not be
answered. If any questions are received, an amendment to this RFP will be posted on our website listing all questions received
and their answers.
4. Response Due Date1: February 25, 2020
5. Issued By and RETURN SEALED BID TO2:
Time: 3:00 PM
U.S. Postal Delivery Address:
Common Carrier Delivery Address:
Electronic Submission Address:
5005 N. Lincoln Blvd. Ste. 300
Oklahoma City, OK 73105
5005 N. Lincoln Blvd. Ste. 300
Oklahoma City, OK 73105
N/A
CST/CDT
6. Solicitation Type (type “X” at one below):
Invitation to Bid
Request for Proposal
Request for Quote
7. Contracting Officer:
Name: Stephanie Beshears
Phone: 405-522-1037
Email: Stephanie.Beshears@omes.ok.gov
1 Amendments to solicitation may change the Response Due Date (read GENERAL PROVISIONS, section 3, “Solicitation Amendments”)
2 If “U.S. Postal Delivery” differs from “Carrier Delivery, use “Carrier Delivery” for courier or personal deliveries
OMES FORM CP 070 Purchasing | Rev. 06/2016
PAGE 1 OF 1
Responding Bidder
Information
Certification for Competitive Bid and ContractMUST be submitted along with the response to the Solicitation.
1. RE: Solicitation # 3090000043
2. Bidder General Information:
FEI / SSN :
Company Name:
3. Bidder Contact Information:
Address:
City:
Contact Name:
Contact Title:
Phone #:
Email:
Supplier ID:
State:
Zip Code:
Fax #:
Website:
4. Oklahoma Sales Tax Permit1:
YES Permit #:
NO Exempt pursuant to Oklahoma Laws or Rules Attach an explanation of exemption
5. Registration with the Oklahoma Secretary of State:
YES - Filing Number:
NO - Prior to the contract award, the successful bidder will be required to register with the Secretary of
State or must attach a signed statement that provides specific details supporting the exemption the
supplier is claiming (www.sos.ok.gov or 405-521-3911).
6. WorkersCompensation Insurance Coverage:
Bidder is required to provide with the bid a certificate of insurance showing proof of compliance with the
Oklahoma Workers’ Compensation Act.
YES Include with the bid a certificate of insurance.
NO – Exempt from the Workers’ Compensation Act pursuant to 85A O.S. § 2(18)(b)(1-11) Attach a
written, signed, and dated statement on letterhead stating the reason for the exempt status.2
1 For frequently asked questions concerning Oklahoma Sales Tax Permit, see https://www.ok.gov/tax/Businesses/index.html
2 For frequently asked questions concerning workers’ compensation insurance, see https://www.ok.gov/wcc/Insurance/index.html
OMES-FORM-CP-076 (08/2017)
PAGE 1 OF 2
7. Disabled Veteran Business Enterprise Act
YES I am a service-disabled veteran business as defined in 74 O.S. §85.44E. Include with the bid
response 1) certification of service-disabled veteran status as verified by the appropriate federal agency,
and 2) verification of not less than 51% ownership by one or more service-disabled veterans, and 3)
verification of the control of the management and daily business operations by one or more service-
disabled veterans.
NO Do not meet the criteria as a service-disabled veteran business.
Authorized Signature
Printed Name
Date
Title
OMES-FORM-CP-076 (08/2017)
PAGE 2 OF 2
Certification for Competitive
Bid and/or Contract
(Non-Collusion Certification)
NOTE: A certification shall be included with any competitive bid and/or contract exceeding $5,000.00 submitted to the State for
goods or services.
Agency Name: Oklahoma Department of Emergency Management
Agency Number: 309
Solicitation or Purchase Order #: 3090000043
Supplier Legal Name:
SECTION I [74 O.S. § 85.22]:
A. For purposes of competitive bid,
1. I am the duly authorized agent of the above named bidder submitting the competitive bid herewith, for the purpose of
certifying the facts pertaining to the existence of collusion among bidders and between bidders and state officials or
employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for
special consideration in the letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and
have been personally and directly involved in the proceedings leading to the submission of such bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding,
b. to any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or
as to any other terms of such prospective contract, nor
c. in any discussions between bidders and any state official concerning exchange of money or other thing of
value for special consideration in the letting of a contract, nor
d. to any collusion with any state agency or political subdivision official or employee as to create a sole-source
acquisition in contradiction to Section 85.45j.1. of this title.
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor’s
direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of
Oklahoma any money or other thing of value, either directly or indirectly, in procuring this contract herein.
SECTION II [74 O.S. § 85.42]:
For the purpose of a contract for services, the supplier also certifies that no person who has been involved in any manner in the
development of this contract while employed by the State of Oklahoma shall be employed by the supplier to fulfill any of the
services provided for under said contract.
The undersigned, duly authorized agent for the above named supplier, by signing below acknowledges this certification statement
is executed for the purposes of:
the competitive bid attached herewith and contract, if awarded to said supplier;
OR
the contract attached herewith, which was not competitively bid and awarded by the agency pursuant to applicable
Oklahoma statutes.
Supplier Authorized Signature
Printed Name
Certified This Date
Title
Phone Number
Email
Fax Number
OMES FORM CP 004 Purchasing | Rev. 05/2016
PAGE 1 OF 1
TABLE OF CONTENTS
A GENERAL PROVISIONS ....................................................................................................................................... 6
B. SPECIAL PROVISIONS .......................................................................................................................................13
C. SOLICITATION SPECIFICATIONS......................................................................................................................16
D. EVALUATION .......................................................................................................................................................18
E. INSTRUCTIONS TO BIDDER ..............................................................................................................................18
F. CHECKLIST..........................................................................................................................................................18
G. OTHER .................................................................................................................................................................19
H. PRICE AND COST ...............................................................................................................................................19
OMES/PURCHASING TABLE OF CONTENTS
SOLICITATION PACKAGE - PAGE 5

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