Computer Equipment

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 334111 - Electronic Computer Manufacturing
  • 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
Posted Date: Nov 18, 2020
Due Date: Jan 11, 2021
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Bid Solicitation Details
Bid Status Details
for
Computer Equipment,
NVP-29720
Contract Specific Message:

This opportunity is advertised for informational purposes only. The RFP for Computer Equipment is issued by the State of Minnesota on behalf of NASPO ValuePoint. Vendors should obtain the latest solicitation documents from the Minnesota website: http://www.mmd.admin.state.mn.us/process/admin/postings.asp. Pursuant to 29 DE Code section 6933 Delaware is reserving its right to participate in this procurement
Solicitation Ad Date 11/18/2020
Deadline for Bid Responses 1/11/2021 at 3:00 p.m. central time
Supporting Documents RFP - Materiel and Nonprofessional Services
Contact Information andy.doran@state.mn.us

Attachment Preview

The State of Minnesota
REQUEST FOR PROPOSAL
MINNESOTA NASPO VALUEPOINT
Master Agreement for:
Computer Equipment
(Desktops, Laptops, Tablets, Servers, and
Storage including Related Peripherals & Services)
1
Office of State Procurement
112 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
Voice: 651.296.2600
Fax: 651.297.3996
STATE OF MINNESOTA
REQUEST FOR PROPOSAL (RFP)
COMPUTER EQUIPMENT:
(DESKTOPS, LAPTOPS, TABLETS,
SERVERS, STORAGE,
INCLUDING RELATED PERIPHERALS & SERVICES)
DUE DATE: JANUARY 11, 2021
TIME: 3:00 P.M., CENTRAL TIME
2
TABLE OF CONTENTS
SECTION 1: SCOPE OF WORK ......................................................................................................................................... 4
INTRODUCTION.......................................................................................................................................................... 4
OBJECTIVE ................................................................................................................................................................. 4
NASPO VALUEPOINT BACKGROUND INFORMATION ........................................................................................... 5
PARTICIPATING STATES .......................................................................................................................................... 5
PRODUCT BANDS ...................................................................................................................................................... 6
CONFIGURATION LIMITS .......................................................................................................................................... 6
PRODUCT RESTRICTIONS ....................................................................................................................................... 7
SECTION 2: MASTER AGREEMENT TERMS AND CONDITIONS .................................................................................. 8
SOLICTATION TERMS, CONDITIONS, AND INSTRUCTIONS ................................................................................. 8
NASPO VALUEPOINT TERMS AND CONDITIONS................................................................................................. 13
MINNESOTA TERMS AND CONDITIONS................................................................................................................ 30
SECTION 3: RESPONSE REQUIREMENTS.................................................................................................................... 37
RESPONSE REQUIREMENTS: PRODUCT DEPLOYMENT ................................................................................... 38
RESPONSE REQUIREMENTS: ABILITY TO PERFORM ........................................................................................ 38
RESPONSE REQUIREMENTS: ENVIRONMENTAL................................................................................................ 40
RESPONSE REQUIREMENTS: BUSINESS CAPABILITIES ................................................................................... 42
RESPONSE REQUIREMENTS: CUSTOMER SUPPORT........................................................................................ 43
SECTION 4: COST PROPOSAL....................................................................................................................................... 44
SECTION 5: EVALUATION PROCESS ............................................................................................................................ 46
CHECKLIST....................................................................................................................................................................... 48
SECTION 6: ATTACHMENTS........................................................................................................................................... 49
SOLICITATION QUESTION FORM........................................................................................................................... 50
SOLICITATION RESPONSE FORMS ....................................................................................................................... 51
SAMPLE NASPO ValuePoint MASTER AGREEMENT ............................................................................................ 59
PARTICIPATING STATES ........................................................................................................................................ 60
ACTION REQUEST FORM SAMPLE........................................................................................................................ 61
PRODUCT AND SERVICE SCHEDULE ................................................................................................................... 64
DETAILED REPORTING SAMPLE ........................................................................................................................... 64
PRICE WORKBOOKS ............................................................................................................................................... 64
BULK/VOLUME PRICING EXAMPLES ..................................................................................................................... 64
MNIT MINIMUM ACCEPTABLE STANDARDS FOR BANDS 1 AND 2 .................................................................... 65
MNIT MINIMUM ACCEPTABLE STANDARDS FOR BAND 3 .................................................................................. 65
3
SECTION 1: SCOPE OF WORK
INTRODUCTION
The State of Minnesota, Department of Administration, Office of State Procurement is requesting proposals on behalf of
the State of Minnesota and NASPO ValuePoint. The purpose of this Request for Proposal (“RFP”) is to establish
Minnesota-led NASPO ValuePoint Master Agreement(s) with qualified manufacturers for Computer Equipment (Desktops,
Laptops, Tablets, Servers, Storage and Ruggedized Devices including related Peripherals & Services).
This RFP and any resulting contract are for qualified manufacturers only – responders that cannot provide verification that
they are a manufacturer will not be considered. Manufacturers that do not sell products directly may receive a Contract
Award, but they must clearly specify their relationship with sales partners as directed in the RFP.
This RFP describes a relationship to be established between the Lead State and a responder and also specifies
contractual conditions and details the basis for the responses, the subsequent review, and the final selection process.
Detailed Contract obligations and measures of performance may be further defined in the final negotiated Contracts. The
RFP shall not be construed to limit the Lead State’s right to issue or not issue any Contract, to reject all proposals, or to
negotiate with more than one responder.
Sealed responses must be received in the office of the Director of the Office of State Procurement and time-stamped no
later than the date and time specified, at which time the names of the contractors responding to this RFP will be read.
Late responses cannot be considered. The laws of Minn. Stat. Ch. 16C apply to this RFP.
For the purpose of this RFP, there are three product Bands identified below which may be awarded. Responders must
only respond to Bands in which they manufacture the defined product. “Re-branding” a product that is manufactured by
another company does not meet this requirement. The State of Minnesota (“Lead State”) intends to establish multiple
awards per Band. The Lead State reserves the right to eliminate any Bands from the final award.
Band 1: Personal Computing Devices – Windows Operating Systems: Desktops, Laptops, and Tablets
Band 2: Personal Computing Devices – Non-Windows Operating System: Desktops, Laptops, and Tablets
Band 3: Servers and Storage
The Master Agreement(s) resulting from this RFP will replace the current Minnesota WSCA/NASPO Computer Equipment
Contracts awarded in 2015. Information on these contracts is available at:
http://www.mmd.admin.state.mn.us/wsca/wsca.htm.
All authorized governmental entities in any State or participating US Territory are welcome to use the resulting Master
Agreements through NASPO ValuePoint with the approval of the State Chief Procurement Official. Upon final award of the
overarching Master Agreements, Contractors are able to sign Participating Addendums (PA) at the option of Participating
States. Participating States reserve the right to add State specific terms and conditions and modify the scope of the
contract in their Participating Addendum as allowed by the Master Agreement.
Subject to the approval of the awarded Reseller(s), Canadian provincial governments and provincially funded entities may
use the resulting Master Agreement, as set forth in Section 2.B.5.a.
This RFP will result in a Master Agreement. The Master Agreement contract terms will begin on the date of contract
execution, to 24 months after the date of contract execution, with the option to extend up to 36 months, upon agreement
by both parties. Participating States will have the option to participate and further refine their Terms and Conditions
through a Participating Addendum.
OBJECTIVE
The objectives of this RFP are to:
Obtain greater volume-based price discounts for quantity one purchases by leveraging the purchasing power of
multiple states and their political subdivisions
Reduce contracting costs for each Participating Entity through a cooperative competitive procurement process
Obtain better contract terms for states through centralized negotiation on behalf of multiple states and their
political subdivisions
Obtain competitive pricing for specific standard configurations through a Premium Saving Package (PSP)
program. Participation in PSP is not required, but is encouraged.
4
SECTION 1: SCOPE OF WORK
Proposers will provide an initial minimum discount for a quantity of one unit, plus minimum discounts based on volume
purchasing tiers. Proposers are to base discounts on the collective volume of potential purchases by the numerous state
and local government entities. The objective of the procurement is to consolidate spend for participating entities to receive
highly competitive pricing at the quantity one unit. Further bulk/quantity savings are obtained when additional quantities
are requested. Participating States and political subdivisions are encouraged to continually obtain competitive quotes from
multiple manufacturers for further quantity discounts among the awarded contractors to obtain the lowest price.
The awarded contractors should realize significant savings by managing a single comprehensive Master Agreement
establishing common terms, conditions, pricing and administrative structure.
After award of a Master Agreement, Contractors may provide promotions for deeply discounted products based on their
inventory and sales. Promotions will also provide increased savings to States and other Participating Entities. The
Contractors will be responsible to market these offers. These promotions may be included in the PSP.
NASPO VALUEPOINT BACKGROUND INFORMATION
NASPO ValuePoint, a division of the National Association of State Procurement Officials (“NASPO”), is a cooperative
purchasing program of all 50 states, the District of Columbia and the territories of the United States. NASPO is a non-
profit association dedicated to strengthening the procurement community through education, research, and
communication. It is made up of the directors of the central purchasing offices in each of the 50 states, the District of
Columbia and the territories of the United States. NASPO ValuePoint facilitates administration of the cooperative group
contracting consortium of state chief procurement officials for the benefit of state departments, institutions, agencies, and
political subdivisions and other eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit
organizations, etc.) for all states, the District of Columbia, and territories of the United States. For more information
consult the following websites www.naspovaluepoint.org and www.naspo.org.
The total spend in calendar year 2019 from Participating Entities in 45 states was approximately $2,347,190,605. It is
estimated that approximately $1,595,000,000 of this spend will be Band 1 or Band 2 under this RFP, $359,000,000 will be
Band 3 under this RFP, and the remaining spend will be peripherals and accessories that cannot definitively be placed in
Band 1, 2, or 3.
PARTICIPATING STATES
In addition to the Lead State conducting this RFP, the Participating States listed below have requested to be named in this
RFP as potential users of the resulting Master Agreement. Other entities may become Participating Entities after award of
the Master Agreement.
Some states may have included special or unique terms and conditions for their state that will govern their state Participating
Addendum. These terms and conditions are being provided in Section 6 of this RFP as a courtesy to proposers to indicate
which additional terms and conditions may be incorporated into the state Participating Addendum after award of the Master
Agreement. The Lead State will not address questions or concerns or negotiate other Participating Entity’s terms and
conditions. The Participating States will negotiate these terms and conditions directly with the contractor.
Individual Participating Addendums may use the contractor’s minimum discount percentage off and offered catalog as a
base and may elect to negotiate an adjusted (i.e., greater) minimum discount.
Intent to Participate Notices have been received to date from the following states:
Alaska
Arizona
California
Colorado
Connecticut
Delaware
Florida
Hawaii
Idaho
Iowa
Louisiana
Maine
Maryland
Minnesota
Montana
Nevada
New Jersey
New Mexico
North Dakota
Ohio
South Carolina
South Dakota
Tennessee
Utah
Vermont
Washington
Wisconsin
Wyoming
5
SECTION 1: SCOPE OF WORK

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