Comprehensive School Boundary Initiative - Click to See Notice of Respondents & PreBid Sign In Sheet

Agency: Prince George
State: Maryland
Type of Government: State & Local
Posted Date: Feb 18, 2020
Due Date: Mar 3, 2020
Solicitation No: 023-20
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Bid: Comprehensive School Boundary Initiative - Click to See Notice of Respondents & PreBid Sign In Sheet

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THE BOARD OF EDUCATION OF PRINCE GEORGE’S COUNTY
13300 OLD MARLBORO PIKE, RM 20
UPPER MARLBORO, MD 20772
REQUEST FOR PROPOSAL
COMPREHENSIVE SCHOOL BOUNDARY INITIATIVE
______________________________________________________________________
ISSUED BY:
Purchasing & Supply Services
Attention: Donna Parks
RFP NUMBER:
RFP 023-20
RELEASE DATE:
PRE-PROPOSAL
MEETING:
February 6, 2020
TBD
PROPOSAL DUE DATE: March 3, 2020 at 2:00 p.m. Room 20
DIRECT INQUIRIES TO: Donna Parks at Donna.Parks@pgcps.org
Diane.Forde@pgcps.org
The bid documents may be obtained by:
1. Downloading the document from the Board’s website at: www1.pgcps.org or clicking on the
following link: http://www1.pgcps.org/purchasing/bidsnew.aspx
2. Access solicitations on eMaryland Marketplace @ https://ebidmarketplace.com/
3. Contact the Purchasing Department at 301-952-6560.
4. Visiting the Purchasing Department between the hours of 9:00 AM and 4:00 PM, Monday through
Friday, excluding holidays. The Purchasing Department is located at 13300 Old Marlboro Pike,
Room 20, Upper Marlboro, MD 20772-9983.
Respondents are cautioned not to make changes to any of the terms and conditions or
specifications in this solicitation. Doing so may render a Respondent’s proposal unacceptable
and subject to rejection.
Questions and inquires may be addressed as outlined in Part II, Item 4 of this solicitation.
All questions must be directed to the Buyer specified above. Failure to adhere to this
requirement may subject the respondent to immediate disqualification.
RFP 023-20
1
TABLE OF CONTENTS
PART I: SCOPE OF WORK………………………………………………......................................……………3
1.0 INTRODUCTION .................................................................................................................................... 3
2.0 BACKGROUND ...................................................................................................................................... 3
3.0 SCOPE OF SERVICES .......................................................................................................................... 3
4.0 NON-EXCLUSIVE.................................................................................................................................... 3
PART II: GENERAL TERMS AND CONDITION…………………………………………………….……………4
1.0 STATEMENT OF CONFIDENTIALITY ................................................................................................... 4
2.0 TERM OF AGREEMENT ........................................................................................................................ 4
3.0 PRE-PROPOSAL MEETING .................................................................................................................. 4
4.0 QUESTIONS AND INQUIRIES ............................................................................................................... 5
5.0 POINT OF CONTACT/TECHNICAL CONTACT ..................................................................................... 5
6.0 CONTRACT FACILITATOR/THE BOARD SUPERVISION .................................................................... 5
7.0 CONTRACT TYPE.................................................................................................................................. 5
8.0 PAYMENT TERMS ................................................................................................................................. 5
9.0 RFP REVISIONS .................................................................................................................................... 5
10.0 SUBMISSION DEADLINE ...................................................................................................................... 6
11.0 PROPOSAL OPENING........................................................................................................................... 6
12.0 DURATION OF OFFER .......................................................................................................................... 6
13.0 MINORITY & WOMEN BUSINESS ENTERPRISE PROGRAM ............................................................. 6
14.0 E- COMMERCE ...................................................................................................................................... 7
15.0 INSURANCE ........................................................................................................................................... 7
16.0 LIQUIDATED DAMAGES ....................................................................................................................... 7
17.0 FINGERPRINTING AND CRIMINAL BACKGROUND CHECKS …….................................................... 8
18.0 LEGAL COMPLIANCE .......................................................................................................................... 10
19.0 BONDING ............................................................................................................................................. 10
20.0 TERMS AND CONDITIONS ......................................................................................................
10
21.0 STATE OF MARYLAND CERTIFICATE OF GOOD STANDING ....................................................... 11
22.0 PERSONALLY IDENTIFIABLE INFORMATION (PII)........................................................................... 11
PART III: PROPOSAL FORMAT………………………………………………………………………………....12
1.0 GENERAL FORMAT THREE (TWO if MBE Waiver) - PART SUBMISSION .................................... 12
2.0 VOLUME I: TECHNICAL PROPOSAL FORMAT ................................................................................. 13
3.0 VOLUME II: FINANCIAL PROPOSAL ................................................................................................. 15
4.0 VOLUME III: MINORITY BUSINESS ENTERPRISE (MBE) ................................................................ 15
PART IV: SCOPE OF WORK
PART V: EVALUATION AND SELECTION PROCEDURE………………………………………………….. 16
1.0 EVALUATION COMMITTEE................................................................................................................. 25
2.0 EVALUATION PROCESS..................................................................................................................... 25
3.0 EVALUATION CRITERIA ..................................................................................................................... 26
PART VI: APPENDICES
APPENDIX A - SPECIAL TERMS & CONDITIONS FOR RFP'S
APPENDIX B - ADDENDA ACKNOWLEDGEMENT
APPENDIX C - REFERENCES
APPENDIX D - NON-COLLUSION CERTIFICATE
APPENDIX E - DEBARMENT AFFIDAVIT
APPENDIX F - ANTI-BRIBERY AFFIDAVIT
APPENDIX G - CERTIFICATE OF INSURANCE COVERAGE
APPENDIX H - FINANCIAL PROPOSAL FORM
APPENDIX I - LETTER OF INTENT TO APPLY
APPENDIX J - MBE FORM
RFP 023-20
2
PART I: SCOPE OF WORK
1.0 INTRODUCTION
This Request for Proposal (RFP) is soliciting proposals for a Comprehensive School
Boundary Initiative for Prince George’s County Public Schools (PGCPS).
2.0 BACKGROUND
The Board Of Education of Prince George’s County (The Board) serves the needs of public
education in Prince George’s County, covering approximately 1,789 square miles, with a
residential population of more than 904,430. It is the second largest public school system in
the State of Maryland. The Board operates 240 facilities over a ten-mile radius, which includes
Pre-k, elementary, middle, and high schools as well as special education centers and
alternative schools. The Central administration headquarters is located at 14201 School Lane,
Upper Marlboro, Maryland.
The Board currently has approximately 136,000 students, 19,600 employees and an annual
operating budget of $2.2 billion.
3.0 SCOPE OF SERVICES
The BOARD requests proposals vendors to provide services related to a Comprehensive
School Boundary Initiative for elementary and secondary school students. The
specifications are contained in the Request for Proposal. Responses submitted must meet or
exceed all requirements. Proposals that do not meet or exceed all requirements will be
considered non-responsive. All exceptions must be noted.
4.0 NON-EXCLUSIVE
The intent of this contract is to provide the Board with an expedited means of procuring
supplies and/or services at the lowest cost. This contract is for the convenience of the Board
and is considered to be a "Non-Exclusive" use contract. The Board does not guarantee any
usage. The Board will not be held to purchase any particular Brand, in any groups, prices or
discount ranges, but reserves the right to purchase any item/items listed in the price schedule
submitted.
CONTRACTORS IN LEGAL PROCEEDINGS WITH PGCPS
PGCPS recognizes the significant costs and imposition on the time of personnel associated
with legal proceedings. Accordingly, PGCPS has adopted a process stating that:
“One factor, among others, that are to be considered when awarding a contract or purchase
order is the existence of a pending legal dispute whether in court or an alternative dispute
forum with any contractor or vendor which has submitted a bid or proposal. Before including
consideration of the legal dispute as a factor, the Procurement Officer shall seek the advice of
the Office of General Counsel regarding the legal dispute and shall obtain the concurrence of
the CEO or his designee.”
RFP 023-20
3
PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade
secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or
knowingly use any confidential or proprietary information of The Board Of Education of Prince
George’s County and/or third party participant.
Proposal submissions are subject to the Maryland Public Information Act (Education Article,
Maryland Annotated Code, §10-611, et seq.). In accordance with the Act, certain information is
subject to public disclosure. Please be advised that should you deem any portion of your
proposal as confidential or proprietary, it must be conspicuously indicated on those portions so
deemed. However, and in accordance with the Act, you are hereby notified that every portion
may still be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated term of this contract shall be: Date of Award to Project Completion.
The bidder warrants that prices for the proposal under this RFP are not higher than prices
currently extended to any other governmental agency for the same product or service.
Upon satisfactory service and by mutual agreement the BOARD OF EDUCATION OF PRINCE
GEORGE’S COUNTY reserves the right to renew the contract. The term of renewal shall not
exceed (2) additional (1) year periods.
A. The Board expects all vendors to provide year over year cost reductions recommendations.
B. Price decreases are acceptable at any time, need not be verifiable, and are required should
the contractor/producer/processor/manufacturer experience a decrease in costs associated
with the execution of the contract.
C. Price adjustments from the contractor/producer/processor/manufacturer for any/all items
may be considered at renewal. The request is subject to approval by the Contracting
Officer. The request must be submitted in writing at least ninety (90) days prior to the
renewal term and shall be accompanied by supporting documentation.
D. Should the awarded vendor, at any time during the life of the contract, sell materials of
similar quality to another customer, or advertise special discounts or sales, at a price below
those quoted within the contract, the lowest discounted prices shall be offered to Prince
George’s County Public Schools.
3.0 PRE-PROPOSAL MEETING
A pre-proposal meeting is scheduled for February, 2020, (time to be determined) local time,
13300 Old Marlboro Pike Room 20, Upper Marlboro, MD 20772.
While attendance at the pre-proposal meeting is not mandatory, the information presented is
informative. All interested Offerors are encouraged to attend in order to be better able to
prepare an acceptable proposal.
RFP 023-20
4
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any
Supplier orally. Questions shall be submitted in writing to: Donna.Parks@pgcps.org and
Diane.Forde@pgcps.org in Word Format. To be given consideration, the questions must be
received NO LATER THAN 1:00 p.m., EST. Questions that are deemed to be substantive in
nature will be responded to in the form of an addendum and posted on PGCPS website
www1.pgcps.org/Purchasing and www.emarylandmarketplace.com. Please do not submit
question in PDF format.
Questions Due
February 17, 2020
Addendum Posted
February 21, 2020 (estimated date only)
5.0 POINT OF CONTACT
Donna Parks, Senior Buyer
Diane Forde, Purchasing Clerk
Purchasing Office
E-mail: Donna.Parks@pgcps.org
Diane.Forde@pgcps.org
TECHNICAL CONTACT
Rhianna McCarter,
School Boundaries Specialist
6.0 CONTRACT FACILITATOR/THE BOARD SUPERVISION
The Contractor’s performance will be under the technical direction of the Buyer/Requesting
Department/Project Manager who will be responsible for ensuring contractor’s compliance with
the requirements of this contract to include managing the daily activities of the contract,
providing technical guidance to the contract, and overall project scheduling and coordination.
The contractor shall be accountable to the end users on all matters relating to the scope of
work.
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a fixed-price contract/requirements contract.
8.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the services provided and the actual costs
incurred. Payment shall be in accordance with line item price on the Purchase Order and
made within 30 days after the date on the invoice.
The Board reserves the right to reduce or withhold contract payment in the event the
Contractor does not provide the Department with all required deliverables within the timeframe
specified in the contract or in the event that the Contractor otherwise materially breaches the
terms and conditions of the contract.
9.0 RFP REVISIONS
Should it become necessary to revise any part of this RFP, addenda will be posted on
www.emma.maryland.gov and the Board’s Purchasing Department website @
http://www1.pgcps.org/purchasing. All addenda, amendments or changes issued shall be
deemed received by offeror provided they are posted to eMaryland Marketplace or the Board
RFP 023-20
5

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