Comprehensive Plan Update

Agency: American Planning Association
State: Federal
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Sep 2, 2021
Due Date: Oct 19, 2021
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Comprehensive Plan Update City of La Porte

La Porte, TX

NOTICE FOR REQUEST FOR PROPOSALS

RFP # 22500 COMPREHENSIVE PLAN UPDATE, LA PORTE, TEXAS

The City of La Porte invites the submittal of responses to this Request for Proposals (RFP) from qualified firms interested in providing a major plan update to the City of La Porte comprehensive plan.

Information: Forms furnished by the City of La Porte may be obtained without deposit from PublicPurchase.com; the Purchasing Division Office located at 604 W. Fairmont Pkwy, La Porte, TX 77571; or by emailing purchasing@laportetx.gov .

Due Date and Time: Tuesday, October 19, 2021, 2:00 PM Central Standard Time

Qualifications Receiving Location: City Hall Information Desk, 604 W. Fairmont Parkway, La Porte, Texas 77571. Sealed proposals must include one original and one digital copy clearly marked with the RFP number and description. Sealed proposals must be received no later than the date and time stated above. The submittals will be opened immediately after the closing hour on said date and only the names of those submitting proposals for consideration will be publicly read.

NO LATE SUBMITTALS WILL BE CONSIDERED

This Request for Proposals does not commit the City to award a contract or lease, or to pay any costs incurred as a result of preparing such a response. The City reserves the right to further negotiate with a respondent (and as may be required by law), or reject any and all responses received, or to cancel in part or in its entirety this Request for Proposals.

The City of La Porte hereby notifies all consultants/offerors that in regard to any agreement entered into pursuant to this advertisement, minority business enterprises will be afforded equal opportunities to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, age, religion or national origin in consideration for an award.

The City reserves the right to reject any and/or all proposals, to waive any and all technicalities, and to accept any proposal or part thereof, which in the opinion of the City Council, is most advantageous to the City. In case of ambiguity or lack of clearness in stating the prices in the proposal, the City reserves the right to consider the most advantageous proposal thereof or to reject the proposal.

INTRODUCTION

The City of La Porte, Texas, is accepting proposals from qualified firms to provide professional consulting services in the form of comprehensive planning, urban design, and redevelopment strategies for the 10-year update of the La Porte 2030 Comprehensive Plan. City officials envision the comprehensive plan update for the City to firmly define the goals and objectives, by community consensus, for redevelopment options and implementation strategies on a variety of land use issues affecting the area. This update would also pull together and provide a comprehensive framework for the previous 5-year plan update, accomplishments, existing initiatives, and planned capital improvement projects.

The City of La Porte is the issuing entity. City staff shall review comprehensive plan update proposals and invite a short list of candidate firms to present to the selection panel. Staff will select a firm or team to recommend to City Council for approval.

BACKGROUND

The La Porte 2030 Comprehensive Plan is an official public document that acts as a general guide for how the City should grow and operate over a 20 year interval. The Comprehensive Plan plays many important roles in shaping the future of the community. It serves as the officially adopted guide for City policy decisions relating to the physical growth and economic development of La Porte through 2030, including discussion of opportunities and challenges, vision, goals, actions, policies, and strategies.

SCOPE OF STUDY

The City of La Porte seeks to contract with a consulting firm or team that possesses extensive experience in community planning and redevelopment strategies. The consultant shall organize and lead the community consensus planning efforts through a series of public workshops and meetings with community leaders to identify planning and redevelopment goals and objectives. The major plan update will incorporate all the accomplishments of the last ten years, analyze approaches, and move forward with the goals and objectives for the next ten years.

City officials anticipate key project tasks to include the following:

  • Organize and lead public workshops and meetings;
  • Gather & incorporate data for the past ten years planning efforts;
  • Analyze or prioritize the goals and objectives for the redevelopment efforts;
  • Identify opportunities and options for the community planning & redevelopment;
  • Present community planning and redevelopment concepts using land use maps;
  • Indicate all sources of funding, County, State, and Federal, available to the City; and
  • Furnish schedule and directions for plan implementation.

SUBMISSION REQUIREMENTS

Sealed submittals are required. Submittals shall be delivered to the City Hall, Information Desk, at 604 W. Fairmont Parkway, La Porte, Texas 77571 on or before 2:00 p.m. Central Standard time, Tuesday, October 19, 2021. All submittals must be labeled on the outside with the Respondent's name and the name of the Project. Late submittals will not be considered. An original (signed), and one digital copy of each response is required.

1. Cover letter and Executive Summary: (1 page)

Provide at least the following:

  • Introduction
  • Legal name of firm, date of formation
  • Location of office that will be engaged in the work (geographical location in relation to the City of La Porte)
  • Contact persons
  • Legal business description (individual, corporation, joint venture, etc.)
  • Statement of availability and commitment of the firm
  • Statement of interest including a narrative and unique qualifications
  • Signature of authority authorized to enter into a contract

2. Qualifications: Describe the firm's resources, experience and capabilities as follows:

  1. Provide an outline of the firm's background, qualifications, and ability to perform scope of services required.
  2. Provide a list and /or organizational chart to identify the person(s) who will be primarily responsible for contact with the City.
  3. Identify all key personnel, their relationship to the project, relevant qualifications and experience, and their level of effort toward completing all needed tasks. Include a description of specific projects similar to this request and the specific tasks performed by the project personnel.
  4. Provide a brief outline of the firm's current workload, staffing and ability to meet the schedule and deadline described in this RFP.

3. Methodology/Service Approach: Firms must provide a description of their understanding of the tasks involved. All proposals must include a timeline/schedule for each product deliverable, including interim milestones to be accomplished. All tasks to be performed throughout the different stages of the project must be submitted in detail.

4. Cost Proposal: Cost proposal including a detailed breakdown of cost by task for the requested planning document.

5. References: List of projects similar to the studies described herein. Provide names, addresses and contact numbers of references. Provide an example of work in electronic format or website addresses where planning documents may be reached.

6. Additional Data: Responses may include any other information that might deem essential to the evaluation of the Request for Proposal.

7. Summary of Insurance Coverage

8. Completed Conflict of Interest Form

9. Completed HB 89 Form

10. Signed Certification Form

SELECTION PROCEDURE

Each submission shall be evaluated by a selection committee consisting of City staff. The City may choose to interview the top firms. Based on issues or questions raised during the interview, the City may request additional information. City staff will analyze additional information and recommend a select candidate for approval.

EVALUATION CRITERIA

The criteria that will be used to evaluate the responses are:

1. Qualifications and Experience – 30%

  • Firm has extensive expertise in redevelopment and has performed similar satisfactory work in other municipalities.
  • Demonstrated an understanding of the City's redevelopment issues
  • References from current/past clients

2. Methodology/Service Approach- 40%

  • Provided a task plan that addresses the scope of study
  • Included tasks to be performed throughout different stages of the project and was submitted in detail

3. Capacity to Perform-20%

  • Key personnel assigned to project demonstrated management and technical skills
  • Demonstrated understanding of the scope of study
  • Ability to dedicate necessary resources to the project

4. Proposed Cost- 10%

  • Proposed cost is comparable with all cost received.

SCHEDULE

RFP Release Date — September 2, 2021

Deadline for Written Questions — October 8, 2021

Proposal Deadline — October 19, 2021, 2 PM CST

Consultant Presentation and Interviews — November-December, 2021

City Council Approval of Consultant — January- February, 2022

Project Commences — Spring 2022

Project Concludes — Winter 2022- Spring 2023

ADDITIONAL INSTRUCTIONS, NOTIFICATIONS, AND INFORMATION

  1. No Gratuities- Respondents shall not offer gratuities, favors or anything of monetary value to any official or employee of the City for the purposes of influencing this selection. Any attempt by the Respondent to influence the selection process by any means, other that disclosure of qualifications and credentials through the proper channels, shall be considered a bribe and grounds for exclusion from the selection process and possible legal action.
  2. All Information True- Respondents represents and warrants to La Porte that all information provided in the response shall be true, correct and complete. Respondents who provide false, misleading, or incomplete information, whether intentional or not, shall be subject to exclusion from the selection process.
  3. Interviews- The City may choose to interview Firms that are short-listed through the SOQ review process. If so, those firms will receive notification by email of the date and time of the interview.
  4. Inquiries- Do not contact the City of La Porte during the selection process to make inquiries about the progress of this selection process. Respondents will be contacted when it is appropriate to do so.
  5. Cost of Responses-The City will not be responsible for the costs incurred by anyone in the submittal of responses.
  6. No Obligation- The City reserves the sole right to (1) evaluate the responses submitted;(2) waive any irregularities therein; (3) select candidates for the submittal of more detailed or alternate proposals (4) accept any submittal or portion of submittal; (5) reject any or all Respondents submitting responses, should it be deemed in the City of La Porte's best interest; or (6) cancel the entire process.
  7. Insurance- The awarded firm shall provide and maintain Professional Liability Errors and Omissions Insurance coverage to protect the Firm and the City form liability arising out of the performance of services if any, under this agreement. Such coverage shall be in the sum of not less than Three Hundred Thousand Dollars ($300,000) per occurrence and Five Hundred Thousand Dollars ($500,000) aggregate. Certificate of Insurance, satisfactory to the City, showing compliance with this requirement and all other requirements shall be furnished to the city before any services are performed.
  8. Conflict of Interest- Effective January 1, 2006, Chapter 176 of the Texas Local Government Code (House Bill 914) requires that any person, who seeks to contract for the sale or purchase of property, goods or services with a local government entity, shall file a completed conflict of interest questionnaire with the City Secretary within seven business days after initial contact. Form included in this request. Please consult your own legal advisor if you have questions regarding this statute or this form.
  9. H.B. 89- Pursuant to Texas Government Code 2270.001, respondent certifies that 1.) they do not boycott Israel currently; and 2.) they will not boycott Israel during the term of the contract the above named company has with the City of La Porte, Texas. Form included in this request.
  10. Questions- All questions regarding this RFP shall be submitted by email to the following email address: purchasing@laportetx.gov , or through Public Purchase. Please note the RFP name and number for reference. The deadline for question is October 8, 2021, 5:00 PM
  11. Any addenda to this RFP shall be published at www.publicpurchase.com .

Request Type
Deadline
Request Type
RFP
Deadline
Tuesday, October 19, 2021
Contact Information Website
http://laportetx.gov/526/Invitation-Notices
Contact Email
Purchasing@laportetx.gov

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