COMPREHENSIVE ANALYSIS of CLARK COUNTY MUNICIPAL SOLID WASTE

Agency:	County of Clark
State:	Washington
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection
Posted Date:	May 22, 2024
Due Date:	Jul 31, 2024
Solicitation No:	RFP Number: 894
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP Number: 894

It is the responsibility of the proposer to monitor this site prior to proposal submission, in case additional information, which may be pertinent to the proposal is provided.

General Information:

Clark County Public Health (CCPH) is seeking proposals from qualified firms to complete a comprehensive analysis of mixed municipal solid waste generated in and initially disposed of within Clark County, Washington.

Release Date: Wednesday, May 22, 2024
Closing Date: Wednesday, July 31, 2024

Pre-Bid Conference:

A pre-submittal meeting is scheduled for Thursday, June 13, 2024 at 10:00 am via Microsoft Teams. Proposers interested in attending shall email Project Manager, Sara Schroeder at Sara.Schroeder@clark.wa.gov to request the meeting invitation.

Attachments:

Attachment Preview

REQUEST for PROPOSAL #894

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, MAY 22, 2024

DUE DATE: WEDNESDAY, JULY 31, 2024 by 1:30 pm

Request for Proposal for:

COMPREHENSIVE ANALYSIS of CLARK COUNTY MUNICIPAL SOLID

WASTE

SUBMIT:

One (1) Original

One (1) Copy on USB Flash Drive

of the Proposal to:

Shipping Method of your Choice or Hand Delivery

United States Postal Service

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 1:30 pm on due date.

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Sara Schroeder, MPH

Public Health | Environmental Operations Specialist Sr.

Sara.Schroder@clark.wa.gov

360-605-9837

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

PROTESTS - Must be submitted to the Purchasing Department.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

ACCEPTANCE or REJECTION OF PROPOSALS - Clark County reserves the right to

accept or reject any or all proposals received as a result of this RFP, to negotiate with any

or all prospective contractors on modifications to proposals, to waive formalities, to

postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of

Clark County to do so.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Prevailing Wage

7. Debarred / Suspended

8. Americans with Disabilities Act (ADA) Information

9. Public Disclosure

10. Insurance/Bond

11. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PART III

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

D. Sample Waste Generator and Material Categories

E. Sample Contract

Request for Proposal #894

Comprehensive Analysis of Clark County Municipal Solid Waste

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

Clark County Public Health (CCPH) is seeking proposals from qualified firms to complete a

comprehensive analysis of mixed municipal solid waste generated in and initially disposed of

within Clark County, Washington. The waste characterization study will include season-

specific sampling that will occur over four consecutive quarters and is anticipated to begin

January 2025.

The study will include quantity and composition of waste disposed by different types of waste

generators, such as single family, multifamily, and commercial generators. The proposal

should include a review of waste transported by the locally contracted haulers as well as self-

haul customers at the three Columbia Resource Company transfer stations. The self-hauler

data should include the types and number of users, user location (e.g. jurisdiction, urban,

rural), material types, and reasons for self-hauling.

The consultant will lead the sampling to ensure that sampling is being conducted in an

accurate and unbiased manner. The consultant will provide regular progress reports and

completed data forms to CCPH after each set of sampling. The consultant, in consultation with

county staff, will prepare a final analysis and detailed report on waste characterization and

survey results. The primary goal of the requested waste stream analysis is to provide reliable

data that can be used to assist CCPH in:

• Identifying and evaluating trends in the local solid waste system

• Supporting decisions on rate setting

• Improving transparency with policy makers, community partners, and the public at

large

• Evaluating the effectiveness of existing recycling education programs

• Identifying future waste prevention and recycling programming opportunities

Clark County (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant, Small Works and Vendor Rosters. To be eligible to participate in this

Clark County public solicitation and the resulting contract your business must be registered

with the MRSC Rosters. Failure to register may result in your proposal being marked

nonresponsive. Be sure to select Clark County in your application. If you have questions

about the registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute RCW

39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County.

Request for Proposal #894

Comprehensive Analysis of Clark County Municipal Solid Waste

2. Background

Waste generated within Clark County is directed to three transfer and recycling facilities:

• Central Transfer Recycling Center (CTR) 11034 NE 117th Ave., Vancouver, WA

• Washougal Transfer Station (WTS), 4020 S. Grant St., Washougal, WA

• West Vancouver Materials Recovery Center (West Van) 6601 NW Old Lower River

Road, Vancouver, WA

Waste is collected at these facilities for the recovery of recyclable materials and household

hazardous waste. Non-recycled waste is compacted and containerized, then transported for final

disposal at the Finley Buttes or Wasco Landfill in eastern Oregon. In calendar year 2023, there

were approximately 400,700 tons of mixed municipal solid wastes delivered to the three

Columbia Resource Company transfer stations.

It is a contractual obligation to periodically conduct a comprehensive analysis of the municipal

solid waste stream. An initial baseline study was conducted in 1993. Subsequent studies were

conducted in 1995, 1999, 2003, 2008, and 2012. Copies of these reports are available upon

request. Additionally, waste from West Van was included in the 2020-2021 Washington

Statewide Waste Characterization Study conducted by the Department of Ecology.

3. Scope of Project

Below is a list of required services and tasks that must be included in the proposal for the

comprehensive waste characterization study. Note that the contractor that is awarded this

contract may also be asked to propose material specific follow up characterization studies (e.g.

construction and demolition debris or organic materials) based on the results of the

comprehensive study.

Ongoing/administrative services

Throughout the span of the project, the consultant will be responsible for project management

items including:

• Participating in virtual meetings with county staff; schedule to be determined (weekly,

monthly, or as needed).

• Project time management including remaining on schedule and ensuring capacity to

complete work throughout the entire project timeline (maintain sufficient staff levels, plan

for succession, etc.).

• Budget tracking and submitting invoices as outlined in the contract.

• Providing deliverables in draft form (Microsoft Word or Excel formats) to the county

project team for commenting/feedback with ample time to respond.

• Incorporating county project lead feedback and submitting updated deliverables as

applicable until approved by county project team.

Task 1: Develop a sampling and implementation plan for the waste characterization study

Objective: Provide an informed and detailed plan for conducting the comprehensive waste

characterization study including the sampling and sorting for waste composition and quantity

data as well as a survey of residential and non-residential self-hauling waste generators.

Activities: Based on a review of the county’s current conditions and needs, a detailed plan will

be developed for the waste composition and quantity analysis. This plan will be reviewed and

approved by county project staff. This plan will serve as a reference during the waste sorting

activities and later to document how the study was conducted.

This sampling and implementation plan should include:

• A review of previous composition data, including methodologies and categories used,

in studies from other counties in the area and the Department of Ecology.

Consideration should be made to create data that can be comparable to previous

Clark County studies as well as other studies in the area.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

COMPREHENSIVE ANALYSIS of CLARK COUNTY MUNICIPAL SOLID WASTE

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also