Compensation and Classification Study

Agency: City of Pasadena
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541612 - Human Resources Consulting Services
Posted Date: Apr 5, 2019
Due Date: Apr 29, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid# bid name release date due date
19-011 Compensation and Classification Study
4/5/2019 4/29/2019

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PURCHASING OFFICE
1149 ELLSWORTH DR., SUITE 400
PASADENA. TEXAS 77506
713-475-5532
FAX 713-920-7938
SUBMIT TO:
CITY OF PASADENA
CITY SECRETARY’S OFFICE
1149 Ellsworth DR., SUITE 200
PASADENA, TX 77506
MAILING DATE
April 3, 2019
Request for Proposals (RFP)
TITLE
Compensation and Classification Study
PRE-BID DATE, TIME AND LOCATION
NUMBER
19-011
BID WRITER
Karen Wallace
CLOSING DATED & TIME
4:00pm CST
April 29, 2019
NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL
TAXPAYER IDENTIFICATION NUMBER
MAILING ADDRESS
CITY-STATE-ZIP
NO BID: If not submitting a proposal, state reason below and return one copy of this
form
PH:
EMAIL:
FX:
WEB ADDRESS:
TOTAL PROPOSAL AMOUNT:
Proposals are firm for Acceptance for 90 days
Yes
No
Other
Delivery: Calendar days after receipt of Purchase Order:
days (ARO)
Payment Terms:
% , net
I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal
for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this
proposal and certify that I am authorized to sign this proposal for the proposer. In submitting a proposal to the City of Pasadena the proposer offers
and agrees that if the proposal is accepted, the proposer will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and
to all causes to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the
particular commodities or services purchased or acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become
effective at the time the City tenders final payment to the proposer.
AUTHORIZED SIGNATURE
DATE
PRINTED NAME/TITLE
Addendum #1
Please initial by all that apply. I acknowledge receipt of the following addendum
Addendum #2
Addendum #3
Addendum #4
Please note the following:
This page must be completed and returned with your proposal.
Proposals must be submitted in a sealed envelope, and marked with proposal number &
closing date.
Proposals received after the above closing date and time will not be accepted.
CITY OF PASADENA
PURCHASING OFFICE
RFP # 19-011
Legal Notice
REQUEST OF PROPOSAL
NO. 19-011
The City of Pasadena, Texas intends to purchase and invites you to submit a sealed proposal for:
Compensation and Classification Study
Sealed proposals shall be submitted and received by the City of Pasadena, Texas on or before 4:00 p.m. CST,
Monday, April 29, 2019 in the Office of the City Secretary, 1149 Ellsworth Dr., Suite 200; Pasadena, Texas
77506. Proposals will be publicly opened and read on Tuesday, April 30, 2019 at 3:00 p.m. CST in
Room 236, City Hall, 1149 Ellsworth Dr.; Pasadena, TX 77506.
Request for Proposal documents may be obtained via the Internet by contacting DemandStar.com or from the
City of Pasadena Purchasing Department web page at www.pasadenatx.gov, or you may obtain the documents
by contacting the Purchasing Department at 1149 Ellsworth Dr., Suite 400; Pasadena, Texas, 77506, (713) 475-
5532.
Proposals may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Dr., Suite 200,
Pasadena, TX 77506. Any proposal received after the above stated time will be returned to the proposer
unopened.
The City Council reserves the right to waive any informalities or minor irregularities; reject any and all proposals
which are incomplete, conditional, obscure, or contain additions not allowed for; accept or reject any proposal in
whole or in part with or without cause; and accept the proposal which best serves the City.
CAUTION: It is the proposer’s responsibility to ensure that proposals are received in the City Secretary’s Office
prior to the date and time specified above. Receipt of a proposal in any other City office does not satisfy this
requirement.
Published in the Pasadena Citizen & on the City of Pasadena Website
Publication dates: April 3, 2019 & April 10, 2019
CITY OF PASADENA
PURCHASING OFFICE
TABLE OF CONTENTS
RFP # 19-011
STANDARD PURCHASE DEFINITIONS (RFP) .......................................................................................................1
GENERAL REQUIREMENTS FOR PROPOSALS.......................................................................................................2
SPECIAL CONDITIONS ............................................................................................................................................. 8
SPECIFICATIONS....................................................................................................................................................... 9
PROPOSER INFORMATION SHEET .......................................................................................................................22
NON-COLLUSION AFFIDAVIT................................................................................................................................23
SOLICITATION QUESTIONNAIRE ........................................................................................................................24
LOCAL BIDDER PREFERENCE CLAIM FORM .......................................................................................................25
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY ..................................................................................27
PROPOSER QUESTIONNAIRE & CHECKLIST ......................................................................................................28
PROPOSAL LABEL ....................................................................................................................................................29
APPENDIX A .............................................................................................................................................................30
ATTACHMENT A - BASIC INSURANCE REQUIREMENTS...................................................................................31
CITY OF PASADENA
PURCHASING OFFICE
STANDARD PURCHASE DEFINITIONS (RFP)
RFP # 19-011
The City will use the following definitions in instructions to bidders, terms and conditions, special provisions, technical specifications and any
other solicitation documents.
Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall
control, unless otherwise defined in the Contract.
1. Addendum means a written instrument issued by the
Contract Awarding Authority that modifies or clarifies the
Solicitation prior to the Due Date. “Addenda” is the plural
form of the word.
into consideration the financial and practical ability of the
Bidder to perform the Contract, past performance of the
Bidder, and compliance with all City ordinances concerning
the purchasing process.
2. Alternate Bid means multiple Bids with substantive
variations from the same Bidder in response to a
Solicitation.
3. Appropriate, Appropriated, or Appropriation means the
adoption by the City Council of the City of a budget for a
fiscal year that includes payments to be made under the
Contract during the respective fiscal year.
4. Bid is a complete, properly signed response to an invitation
for bid, which if accepted, would bind the Bidder to
perform the resultant Contract.
5. Bidder is a person, firm, or entity that submits a Bid in
response to a Solicitation. Any Bidder may be represented
by an agent after submitting evidence demonstrating the
agent’s authority. The agent cannot certify as to his own
agency status.
6. Bid Guaranty guarantees that the Bidder (a) will not
withdraw the Bid within the period specified for
acceptance, and (b) will execute a Contract and furnish
required bonds and any necessary insurance within the
time specified in the Solicitation, unless a longer time is
allowed by the City. The guarantee will be returned to the
Bidder upon execution of a Contract
7. Bids are responses to an Invitation for Bids.
8. City means the City of Pasadena, a Texas home-rule
municipal corporation.
9. Construction means the construction, repair, rehabilitation,
alteration, conversion or extension of building, parks,
utilities, streets or other improvements or alterations to
real property.
16. Lowest Responsible Bidder means the Bidder submitting
Lowest Responsible Bid.
17. Non-Professional Services are services performed that are
not of a professional nature such as lawn care, security,
janitorial, etc.
18. Offer means a complete signed response submitted to the
City in response to a Solicitation including, but not limited
to, a Bid submitted in response to an Invitation for Bid, a
proposal submitted in response to a Request for Proposal,
a quote submitted in response to a Request for Quotation,
or a statement of qualifications and interest submitted in
response to a Request for Qualifications.
19. Pre-Bid Conference means a conference conducted by the
Purchasing Office, held in order to allow Bidders to ask
questions about the proposed Contract and particularly the
Contract specifications.
20. Professional Services means services that use skills that
are predominantly mental or intellectual, rather than
physical or manual such as accounting, architecture, land
surveying, law, medicine, optometry, professional
engineering, etc.
21. Purchase Order is an order placed by the Purchasing Office
for the purchase of Goods or Services written on the City’s
standard Purchase Order form and which, when accepted
by the Bidder, becomes a contract. The Purchase Order is
the Bidder’s authority to deliver and invoice the City for
Goods or Services specified, and the City’s commitment to
accept the Goods or Services for an agreed upon price.
22. Services include all work or labor performed for the City on
an independent contractor basis other than construction.
10. Contractor means the person, firm or entity selling goods
or services to the City under a Contract.
11. Deliverables means the goods, products, materials, and/or
services to be provided to the City by a Bidder.
12. Due Date means the date and time specified for receipt of
Bids.
23. Solicitation means, as applicable, an Invitation for Bid,
Request for Proposal, Request for Qualifications or a
Request for Quotation.
24. Subcontractor means a person, firm or entity providing
goods or services to a Bidder to be used in the
performance of the Bidder’s obligations under the
Contract.
13. Goods are supplies, materials, or equipment.
14. Invitation for Bid (IFB) means a Solicitation requesting
pricing for a specified Good or Service which has been
advertised for Bid in a newspaper.
25. Unbalanced Bid means a Bid that is based on prices which
are significantly less than cost for some bid items and
significantly more than cost for other
15. Lowest Responsible Bid means the Bid meeting all
requirements of the specifications, terms, and conditions
of the Invitation for Bid resulting in the lowest cost to the
City in a total cost concept or based solely on price, taking
1
CITY OF PASADENA
PURCHASING OFFICE
RFP # 19-011
GENERAL REQUIREMENTS FOR PROPOSALS
These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing
Department. General Requirements apply to all advertised proposals; however, these may be superseded, whole or in part, by
the SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING ALL
REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
1. TERM CONTRACTS
The CITY of PASADENA acceptance of Bidder/Proposer’s offer shall be limited to the terms herein unless expressly
agreed in writing by the CITY. If the contract is intended to cover a specific time period, the term will be given in the
specifications under PERIOD OF CONTRACT
2. ANTI-LOBBYING PROVISION
DURING THE PERIOD BETWEEN THE PROPOSAL MAILING DATE AND THE CONTRACT AWARD, PROPOSERS,
INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR PROPOSAL
WITH ANY MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY-SPONSORED
INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY.
THIS PROVISION IS NOT MEANT TO PRECLUDE PROPOSERS FROM DISCUSSING OTHER MATTERS WITH CITY COUNCIL
MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL POTENTIAL
PROPOSERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE INTEGRITY OF THE
PROPOSAL PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE PROPOSER S PROPOSAL...
3. POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a proposal for services on a CITY of PASADENA project
of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint
venture or was in any other manner associated by ownership to any party that was a designer or other previous
contributor. If such a consultant or contractor submits a prohibited proposal, that proposal shall be disqualified on the
basis of conflict of interest, no matter when the conflict is discovered by CITY of PASADENA.
4. GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the
specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s
interpretation shall govern.
5. GOVERNING LAW
This proposal solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government
Code §252, as amended. Proposers shall comply with all applicable federal, state and local laws and regulations.
Proposer is further advised that these requirements shall be fully governed by the laws of the State of Texas and that the
CITY of PASADENA may request and rely on advice, decisions and opinions of the Attorney General of Texas and the City
Attorney concerning any portion of these requirements.
6. APPLICABLE LAW AND VENUE
Any agreement resulting from this RFP shall be construed according to the laws of the State of Texas. The City and
vendor agrees that the venue for any legal action under this agreement shall be Harris County, Texas. In the event that
any action is brought under any agreement resulting from the RFP in Federal Court, the venue for such action shall be in
the Federal Judicial District of Harris County, Texas.
7. IMMIGRATION REFORM and CONTROL ACT (IRCA)
The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub. L. 99-603, 100 Stat. 3359, signed by
President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law.
The Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work
authorization), required employers to attest to their employees' immigration status, and granted amnesty to certain
illegal immigrants who entered the United States before January 1, 1982 and had resided there continuously. The Act
also granted a path towards legalization to certain agricultural seasonal workers and immigrants who had been
continuously and illegally present in the United States since January 1, 1982.
8. INTERLOCAL PARTICIPATION
8.1. The City may enter into Interlocal Cooperation Purchasing Agreements with other governmental entities or
2

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