Commercial Mowers and Accessories

Agency: Cobb County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238990 - All Other Specialty Trade Contractors
  • 333112 - Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing
Posted Date: Apr 24, 2020
Due Date: May 8, 2020
Solicitation No: B2044
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID# NAME STATUS DUE DATE/ TIME DOCUMENTS ADDITIONAL INFORMATION PROCUREMENT CONTACT UPDATED
B2044 Commercial Mowers and Accessories Open 5/8/2020
3:00 PM
Solicitation
Attachment A
Melanie Timmerman 04/24/20

Attachment Preview

One Team, One Goal: Student Success
Procurement Services Department
514 Glover Street
Marietta, GA 30060
Telephone: (770) 426-3300
www.cobbk12.org
April 24, 2020
TO ALL VENDORS:
Cobb County School District (CCSD) invites bids for furnishing any and all goods and/or services
required for “Invitation for Bid (IFB) B2044, Commercial Mowers and Accessories” as described in
this document.
The CCSD Procurement Services Department General Terms and Conditions are hereby
acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into
the solicitation document and the resulting contract. Refer to the CCSD Procurement Services
website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this
screen, select “Departments”, choose “Procurement Services” and find the link to “General
Terms and Conditions” on the right hand side of the page.
Vendors are instructed to read carefully all terms, conditions, specifications and requirements in
this IFB. Vendors are required to complete and return forms in their entirety.
The Cobb County School District is closed until further notice. The Procurement Services
Department will be working remotely during this time. Due to the closure, bids may only be
submitted electronically via email to Melanie.Timmerman@cobbk12.org with “IFB B2044,
Commercial Mowers and Accessories” referenced in the subject line. Please allow ample time for
the electronic submission of response.
The bid submittal deadline is May 8, 2020 at 3:00 p.m. Eastern Time. IFB responses submitted
after the due date/time will not be accepted, however, bids can be submitted prior to the due
date/time.
CCSD reserves the right to accept or reject any or all bids and to waive any informalities.
Your interest and participation in the CCSD solicitation process is appreciated.
Sincerely,
David Odom, CPPO
Director of Procurement Services
BOARD OF EDUCATION
SUPERINTENDENT
Brad Wheeler, Chair • David Banks, Vice Chair
David Chastain • Charisse Davis • Jaha Howard • David Morgan • Randy Scamihorn
Chris Ragsdale
Section
IFB B2044, Commercial Mowers and Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
TABLE OF CONTENTS
Page #(s)
Special Terms and Conditions
3 – 11
Conflict of Interest
12
Georgia Security and Immigration Compliance Act Documents
13 – 17
Disclosure of Lobbying Activities
18 – 19
Acknowledgement and Agreement
20
“No Bid” Reply Form
21
Checklist
22
Bid Form
Attachment A
IFB B2044, Commercial Mowers and Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
The Special Terms and Conditions are customized specifically to this solicitation. Taking
exception to these terms and conditions or submitting conflicting language may be cause for
rejection of vendor’s response.
Should these Special Terms and Conditions be in conflict with the General Terms and Conditions,
the Special Terms and Conditions shall control.
1.0 PURPOSE
The Cobb County School District (CCSD) is seeking bids from qualified vendors for the
purchase and delivery of a variety of Commercial Mowers and Accessories for the
District’s Maintenance Grounds Department. Expenditures during the term of this
contract are estimated to be approximately $100,000.00.
2.0 SCOPE OF WORK
2.1 Brand/model specifications for equipment are listed on the Bid Form
(Attachment A). The brand and model numbers listed for each piece of equipment
are preferred, but equivalent brand/models may be considered.
2.2 Alternate brand and/or model numbers must meet or exceed the specifications of
brand/model numbers listed on the Bid Form. CCSD reserves the right to accept or
reject any alternative. CCSD shall be the sole determinant of acceptability on
approved product(s).
2.3 Vendor(s) may be requested to provide alternate brand and/or model numbers for
demonstration and testing purposes at no cost to CCSD. Equipment will need to be
on the CCSD premises for approximately 3 to 5 days, weather permitting.
Demonstrations on use and maintenance of equipment are imperative since CCSD
will not be held responsible should any damages incur.
2.4 CCSD used available resources in an attempt to ensure that all specifications and
model numbers are correct. Vendors must indicate on the Bid Form (Attachment
A), new model numbers that have been replaced/discontinued by the
manufacturer. If a specific model/product number has changed or been
discontinued, replacement models must meet or exceed minimum specifications
of the model listed. Sufficient technical specification sheets and literature must
be provided with bid response to enable CCSD to reach a determination as to the
item’s acceptability. CCSD has final approval for all replacement models
submitted.
2.5 Only bids for brand new equipment and accessories will be accepted. No
refurbished equipment/accessories will be accepted.
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IFB B2044, Commercial Mowers and Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
2.6 Bid pricing must include all delivery/set-up charges. At time of delivery, all items
must be uncrated/unboxed, set up and operational. Deliveries will be made to the
CCSD Maintenance Grounds Department, 560 Glover Street, Marietta, GA 30060.
No extra fees or surcharges, including fuel, will be allowed with this contract.
2.7 The CCSD reserves the right to award to more than one vendor if it is deemed to
be in the best interest of the District.
3.0 SAFETY
3.1 Awarded vendor(s) are to provide Safety and Operational Training to CCSD staff at
no additional charge. Include training details on Bid Form.
3.2 Vendor must provide at time of delivery, at least one detailed operation and care
manual for each model purchased.
4.0 WARRANTY
4.1 Standard manufacturer’s warranty must apply. Include manufacturer’s warranty
information with Bid submission.
4.2 In the event that warranted repairs are required, the awarded vendor(s) must
perform all equipment repairs using original equipment manufacturer (OEM)
parts.
4.3 The awarded vendor(s) shall be responsible for transporting equipment to and
from the servicing warranty location at no additional cost to CCSD.
5.0 CALENDAR OF EVENTS
EVENT
Release IFB
Deadline for written questions
Responses to questions posted on CCSD website
IFB due in Procurement Services Electronically by
Evaluation
Award
DATE (dates are tentative)
April 24, 2020
May 1, 11:00 a.m. ET
May 4, 2020
May 8, 2020; 3:00 p.m. ET
May
May
6.0 COMMUNICATIONS WITH CCSD STAFF
6.1 All communications concerning this IFB must be submitted in writing by email to
Melanie.Timmerman@cobbk12.org. Only written questions submitted via email
will be accepted. No response other than written, distributed by the Procurement
Services Department, will be binding upon CCSD. The Procurement Services
Page 4
IFB B2044, Commercial Mowers and Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
Department, in its discretion, may call upon user departments for clarification in
their area of expertise. Questions concerning this solicitation must be received
by 11:00 AM ET on May 1, 2020. Answers will be posted to the CCSD Current
Solicitations website by May 4, 2020.
6.2 From the issue date of this IFB until completion of the entire solicitation process
and announcement of award notification, all vendor communication must be
authorized by the Procurement Services Department including, but not limited to,
communications with school system employees and/or contracted agents related
to this IFB. Violation of this provision may result in rejection of the vendor’s
response.
6.3 It is the vendor’s responsibility to check the CCSD Current Solicitations website for
any addenda, responses to vendor questions, or other communications that may
be issued or released during the solicitation period. Following receipt of vendor
responses to a solicitation, it is the vendor’s responsibility to be available via email
and/or, phone during the review process in the event that clarification or
additional information is required. If clarification or additional information is
requested, the responsibility rests on the vendor to ensure that CCSD receives
requested information prior to the deadline(s) indicated.
7.0 SUBMISSION OF RESPONSES
7.1 Responses must be on the forms furnished within this IFB and completed in their
entirety. Bids must be submitted electronically to Melanie.Timmerman@cobbk12.org
with “IFB B2044, Commercial Mowers and Accessories” and your company name
referenced in the subject line. PDF format is acceptable unless otherwise stated.
7.2 Vendors are instructed to read all terms, conditions and specifications as set forth
in the IFB carefully. Responses must be either typed or written in ink. Any
correction made within the IFB submission (white out or strike through) must be
initialed by an authorized representative of the company submitting the bid or the
bid may be rejected by CCSD.
7.3 All responses submitted become the property of the CCSD and are subject to
applicable open records policies and laws.
7.4 A hard copy of the original Bid may be requested at a later date. If required, it will
be mailed to the Cobb County School District, Attention: Procurement Services
Department, Suite D, 6975 Cobb International Blvd., Kennesaw, Georgia 30152.
7.5 Any response received after the designated time as determined by the email time
stamp, will be deemed late and will not be considered by the CCSD. The CCSD is
Page 5

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