Commercial Janitorial Services

Agency: DeKalb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Dec 9, 2019
Due Date: Jan 16, 2020
Solicitation No: 19-500529-RFP
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Project Number 19-500529-RFP
Project Name Commercial Janitorial Services
Pre-Proposal Conference

Pre-Bid Conference (Non-Mandatory)
December 19, 2019 @ 10:00 A.M.
Maloof Administration Building
1300 Commerce Drive, 2nd Floor
Decatur, GA 30030

Mandatory (Prime) DeKalb First LSBE Meeting Dates: December 11, 2019 or December 18, 2019

Addenda N/A
Due Date & Time Thursday, January 16, 2020 - 03:00 pm
Contact

Attachment Preview

DeKalb County
Department of Purchasing and Contracting
December 9, 2019
REQUEST FOR PROPOSALS (RFP) NO. 19-500529
FOR
COMMERCIAL JANITORIAL SERVICES
Procurement Agent:
Phone:
Email:
Jennifer Schofield
(404) 687-4042
jjschofield@dekalbcountyga.gov
Mandatory DeKalb First LSBE
Meeting:
(Bidders must attend 1 meeting on either
of the dates listed.)
Pre-Proposal Conference Meeting:
Deadline for Submission of Questions:
Deadline for Receipt of Proposals:
December 11, 2019 and December 18, 2019
4572 Memorial Drive, Decatur, Georgia 30032
Main Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Video Conference: Utilize the link supplied on our
webpage labeled “DeKalb First LSBE Video
Meeting”
Thursday, December 19, 2019 @ 10:00 AM ET
Maloof Auditorium
1300 Commerce Drive
Decatur, GA 30030
5:00 P.M. ET, December 27, 2019
3:00 P.M. ET, January 16, 2020
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP TO THE
DEPARTMENT OF PURCHASING AND CONTRACTING OF DEKALB COUNTY
GOVERNMENT ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND
STRICTLY THE RESPONSIBILITY OF THE RESPONDER.
TABLE OF CONTENTS
Section
Title
Page
I. Introduction.....................................................................................................3
II. Scope of Work ................................................................................................6
III. Proposal Format ............................................................................................25
A. Cost Proposal ...........................................................................................25
B. Technical Proposal ...................................................................................26
C. DeKalb First - Local Small Business Enterprise Ordinance ....................28
D. Federal Work Authorization Program......................................................28
IV. Criteria for Evaluation ..................................................................................28
V. Contract Administration................................................................................29
A. Standard County Contract ........................................................................29
B. Submittal Instructions ..............................................................................29
C. Pre-Proposal Conference and Site Visit ...................................................29
D. Questions..................................................................................................30
E. Acknowledgement of Addenda ................................................................30
F. Proposal Duration .....................................................................................30
G. Project Director/Contract Manager ..........................................................30
H. Expenses of Preparing Responses to this RFP.........................................30
I. Georgia Open Records Act.......................................................................30
J. First Source Jobs Ordinance.....................................................................31
K. Business License ......................................................................................31
L. Ethics Rules ..............................................................................................31
M. Right to Audit ..........................................................................................31
N. Cooperative Procurement.........................................................................31
VI. Award of Contract.........................................................................................32
Attachment A. Cost Proposal........................................................................34
Attachment B. Proposal Cover Sheet............................................................39
Attachment C. Contractor Reference and Release Form ..............................40
Attachment D. Subcontractor Reference and Release Form ........................41
Attachment E. DeKalb First - LSBE Opportunity Tracking Form ...............42
Attachment F. Sample County Contract .......................................................51
Attachment G. Responder Affidavit .............................................................69
Attachment H. First Source Jobs Ordinance Information & Exhibits ..........70
19-500529,
Commercial Janitorial Services
Page 2 of 73
DeKalb County
Department of Purchasing and Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor, Decatur, Georgia 30030
December 9, 2019
REQUEST FOR PROPOSAL (RFP) No. 19-500529
FOR
Commercial Janitorial Services
DEKALB COUNTY, GEORGIA
DeKalb County Government (the County) requests qualified individuals and firms with experience in
janitorial/custodial services to submit proposals for Commercial Janitorial Services.
I. INTRODUCTION
A. General Information - The scope of work of this contract shall include complete Commercial
Janitorial Services for DeKalb County Facilities, which are listed within this contract. It shall
be the contractor’s responsibility to verify all cleanable square footage per facility. Days
and hours for cleaning of each building may be modified at the County’s discretion throughout
the life of this contract. The County reserves the right to add or delete facilities as deemed
necessary during the term of the contract.
The successful respondent shall provide for the development, management, monitoring, and
provision of high quality commercial janitorial/cleaning/custodial services and Day Porters at
various County facilities. The work will be performed at the facilities listed except any
added/deleted during the life of this contract. The successful respondent shall furnish all
janitorial services, including but not limited to: labor, materials, cleaning supplies, restroom
supplies (including soap, toilet seat covers, toilet tissue, paper towels, and any other supplies as
deemed necessary for the completion of the duties outlined in this solicitation) and equipment
necessary to provide the highest quality of commercial janitorial services at these facilities.
The buildings where the work is to be performed are occupied by DeKalb County officials,
employees and are visited daily by persons conducting business with the County. For the
protection of the buildings and equipment and facilitation of business conducted therein,
unsatisfactory work performance will not be acceptable. Work that is unsatisfactory will be called
to the attention of the Contractor’s Supervisor and he or she will be required to have the areas in
question cleaned in the time frames specified by the County representative. The steps taken to
improve overall results in the future will be reported to County Representative in the monthly
19-500529,
Commercial Janitorial Services
Page 3 of 73
status report. If the level of cleaning is at any time considered to be unacceptable to the County,
the Contractor will be required to increase his or her staff or take whatever measures are necessary
to meet the contract specifications at no additional expense to the County. Failure by the
Contractor to comply with such requests will result in the corrective work being performed by
others and the cost charged to the Contractor or in the termination of the contract, or both, as
provided elsewhere herein. See Deficiency Reporting and Non-Performance under Section 4,
Performance and Quality Standards.
It is highly recommended that respondents visit all facilities on which they are proposing before
submitting a proposal. Failure to make such a visit will not relieve proposer of the responsibility
to: 1) submit a complete response in proper form, or 2) properly clean a facility if awarded.
Any remarks or apparent errors in the specification or exceptions taken to the content of the
specification must be clearly presented by the responder as an attachment titled "Remarks and
Exceptions". Failure to do so is an agreement by the proposer that they accept the terms and
conditions of the specifications as written.
B. Qualifications/Experience: To be considered for this contract, Contractor(s) must have
sufficient experience in the Janitorial/Facilities Maintenance field. Evidence that Contractor
has the required experience providing janitorial services by submitting references from at least
three (3) customers where the vendor is currently providing or has provided janitorial services
for at least three (3) years from the date of proposal submission. Contractor’s references must
also demonstrate that janitorial services have been provided during concurrent time periods
within the past three (3) years, for facilities which singularly (one building) or in the aggregate
(various buildings), are similar in size and scope to the facilities outlined in this solicitation.
Only Contractor(s) who, in the opinion of the County, are sufficiently experienced with the
response requirements listed, and are reputable to satisfactorily perform the required work to
completion, will be considered for award.
The Successful Respondent must be prepared to fully assume responsibilities of this contract
and begin cleaning facilities within 10 days after issuance of Notice to Proceed (NTP).
Georgia Criminal Investigation Checks (GCIC and) and National Criminal Investigation
Checks (NCIC) must be conducted by the Contractor at Contractor’s expense on all employees,
including sub-contractors, assigned to clean County Facilities. The GCIC must be completed
and forwarded to the designated County representative for review and approval prior to the
start date of the contract. No employee may work at any County Facility prior to the approval
of the GCIC results. Persons with convictions related to drug use, larceny, or offenses
involving violence shall not be employees on this contract.
19-500529,
Commercial Janitorial Services
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C. Definitions:
1. County Representative – for this contract Director of Facilities Management or their
designee
2. Days – “Days” shall mean calendar days.
3. As Necessary – Whenever needed as determined by the County Representative.
4. Daily – Required each day the facility is opened to the public. If required more than one time
per day, indicate number of times, (e.g., “3 x Daily” for three time each day)
5. Weekly – The task will be performed once each week. If required more than one time per week
(but less than daily) indicate number of times. (e.g. “2 x Weekly” or “2/Week” if task is to be
done twice a week). If task will be done on specific days (s) of the week, this will be detailed
in the final work schedule as agreed with the County Representative.
6. GCIC- Georgia Criminal Investigation Checks
7. Germicide/Germicidal Solution: A substance or agent that kills germs, especially
pathogenic microorganisms; a disinfectant
8. NCIC- National Crime Information Center
9. Joint Review A committee consisting of executive management for both DeKalb County and
the Contractor, or any other members thereof who are empowered to make decisions on
behalf of the County and Contractor.
10. Bi-Monthly: The task will be performed twice each month.
11. Monthly: The task will be performed once each month. If required more than once per
month (but less frequently than every week) indicate number of times per month. (e.g. "2 x
Monthly" or "2/Month" if task is to be done twice a month.
12. Quarterly- The task will be performed once during every three –month period.
13. Yearly- The task is to be performed once during the contract year at time to be agreed with
by the Contract Administrator. (“2 x Yearly” would mean semi-annually. “3/Year” would
mean every four months”).
14. Multi-term contracts - a contract executed for a specific period with the option to renew for
additional periods of time.
15. NTP – Notice to Proceed
16. Germicide/Germicidal Solution: A substance or agent that kills germs, especially pathogenic
microorganisms; a disinfectant.
19-500529,
Commercial Janitorial Services
Page 5 of 73

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