Columbarium Services

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 237990 - Other Heavy and Civil Engineering Construction
Posted Date: May 2, 2024
Due Date: May 31, 2024
Solicitation No: RFQ-1000988
Bid Source: Please Login to View Page
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Bid Information
Type Request for Proposal (Public)
Status Issued
Number RFQ-1000988 (Columbarium Services)
Issue Date & Time 5/2/2024 12:00:01 PM (CT)
Close Date & Time 5/31/2024 12:00:00 PM (CT)
Notes
Iowa State University and the Iowa State University Alumni Association (hereafter referred to as “University” or “ISU”) is interested in contracting with a funeral home to provide services related to a proposed columbarium construction that will be created next to the existing ISU cemetery. Contractor will not be responsible for perpetual care (ISU responsibility). Contract will be for a five-year period with a five-year extension upon mutual agreement.
The awarded contractor will work with ISU to pre-sell niche sites and ancillary services to fund the construction of the first phase of the columbarium construction (see attached design and phase plan). The plan would be to begin construction in 2025 if pre-sales support the project.
This contract will include the following services:
  • Marketing the niches to interested parties (alumni, faculty, staff)
  • Sale of urns, memorials, and mementos to clients
  • Coordination and installation of name plaques
  • Contracting with the family and receiving payment for the inurnment services and the niche(s)
  • Depositing cremated remains in the columbarium
  • Providing access to the niches when requested by family
  • Record keeping of inurnments
  • Any reporting required by law
  • Transferring client payment to ISU, who will retain any commission and perpetual care portion and remit remainder to contractor.
  • Transferring any funds for future inurnments to ISU or new contractor at the end of the contract
  • Working with funeral homes that provide services for anyone that will be laid to rest in the columbarium
  • Providing services at the inurnment site if requested.
Companies MUST respond to this RFP to be considered for this contract.
The proposed schematic of the columbarium site is included as an attachment to this RFP.
Contact Information
Name Cory Harms
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone
Fax
Email clharms@iastate.edu

Attachment Preview

RFQ-1000988
Columbarium Services
Issue Date: 5/2/2024
Questions Deadline: 5/15/2024 12:00 PM (CT)
Response Deadline: 5/31/2024 12:00 PM (CT)
Contact Information
Contact: Cory Harms
Address: 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Email: clharms@iastate.edu
Page 1 of 7 pages
Deadline: 5/31/2024 12:00 PM (CT)
RFQ-1000988
Event Information
Number:
RFQ-1000988
Title:
Columbarium Services
Type:
Request for Proposal (Public)
Issue Date:
5/2/2024
Question Deadline: 5/15/2024 12:00 PM (CT)
Response Deadline: 5/31/2024 12:00 PM (CT)
Notes:
Iowa State University and the Iowa State University Alumni Association (hereafter
referred to as “University” or “ISU”) is interested in contracting with a funeral home to
provide services related to a proposed columbarium construction that will be created
next to the existing ISU cemetery. Contractor will not be responsible for perpetual
care (ISU responsibility). Contract will be for a five-year period with a five-year
extension upon mutual agreement.
The awarded contractor will work with ISU to pre-sell niche sites and ancillary
services to fund the construction of the first phase of the columbarium construction
(see attached design and phase plan). The plan would be to begin construction in
2025 if pre-sales support the project.
This contract will include the following services:
Marketing the niches to interested parties (alumni, faculty, staff)
Sale of urns, memorials, and mementos to clients
Coordination and installation of name plaques
Contracting with the family and receiving payment for the inurnment services
and the niche(s)
Depositing cremated remains in the columbarium
Providing access to the niches when requested by family
Record keeping of inurnments
Any reporting required by law
Transferring client payment to ISU, who will retain any commission and
perpetual care portion and remit remainder to contractor.
Transferring any funds for future inurnments to ISU or new contractor at the end
of the contract
Working with funeral homes that provide services for anyone that will be laid to
rest in the columbarium
Providing services at the inurnment site if requested.
Companies MUST respond to this RFP to be considered for this contract.
The proposed schematic of the columbarium site is included as an attachment to this
RFP.
Bid Attachments
2024.2.1_ISU Columbarium_Update(11x17).pdf
Columbarium Design
ISU Instructions.pdf
Review the instructions for important information. REVISED APRIL 2022
Page 2 of 7 pages
Deadline: 5/31/2024 12:00 PM (CT)
View Online
Download
RFQ-1000988
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Requested Attachments
Experience
(Attachment required)
Please provide a document detailing your experience with this type of project.
Bid Attributes
1 Company Overview
Provide a brief company profile including date of incorporation, business composition (proprietorship,
partnership or incorporation), the state under which your business is organized, and any other
pertinent information that can be used to evaluate the proposal.
(Required: Maximum 1000 characters allowed)
2 Proposed Pricing for Membership Status
ISU intends to offer three pricing options that relate to their Alumni Association status: Non-Member, Life Member,
Annual Member. What would you propose that ISU charge for niches at these levels?
$
(Required: Numbers only)
3 Supplier Proposed Pricing Structure for Niches
Should there be pricing differences based on location? Should ISU offer more than just the pricing levels noted
before? Should we offer double or family niches? If so, please detail what ISU should offer and what the pricing
structure would be.
(Required: Maximum 1000 characters allowed)
4 Proposed percentage that ISU would remit for services
What percentage of the niche price would ISU remit to Contractor for the requested services(marketing/sales,
record keeping/reporting, and coordination with families and other funeral homes)?
%
(Required)
5 Additional items sold to clients
Will you also sell urns, mementos or memorial items to clients? If so, does ISU also receive a percentage of those
sales?
(Required: Maximum 1000 characters allowed)
Page 3 of 7 pages
Deadline: 5/31/2024 12:00 PM (CT)
RFQ-1000988
6 Contingency Plan
How would you handle return of funds and communication to the families if ISU cannot raise enough funds to begin
construction? What fee woud be assessed to ISU for your services in that event?
(Required: Maximum 1000 characters allowed)
7 Additional Information
What other things should ISU be aware of/be thinking of in regard to this potential project?
(Optional: Maximum 1000 characters allowed)
8 Design Review
Are there any issues with the design or things we should think of adding or modifying in regard to the design?
(Required: Maximum 1000 characters allowed)
9 Exceptions to General Terms and Conditions
Do you have any exceptions to the General Terms and Conditions (under Attachments tab)? If YES, please list
exceptions below.
Yes No
(Required: Check only one)
1 Exception to General Terms and Conditions - 1
0 Include page number, section and reason for exception.
Note: Exceptions taken may cause the Proposal to be rejected at the sole discretion of University. Any terms to
which Contractor does not take exception shall be binding and any subsequent objections to those terms shall have
no effect.
(Optional: Maximum 1000 characters allowed)
1 Exception to General Terms and Conditions - 2
1 Include page number, section and reason for exception.
Note: Exceptions taken may cause the Proposal to be rejected at the sole discretion of University. Any terms to
which Contractor does not take exception shall be binding and any subsequent objections to those terms shall have
no effect.
(Optional: Maximum 1000 characters allowed)
Page 4 of 7 pages
Deadline: 5/31/2024 12:00 PM (CT)
RFQ-1000988
1 Exception to General Terms and Conditions - 3
2 Include page number, section and reason for exception.
Note: Exceptions taken may cause the Proposal to be rejected at the sole discretion of University. Any terms to
which Contractor does not take exception shall be binding and any subsequent objections to those terms shall have
no effect.
(Optional: Maximum 1000 characters allowed)
1 Exceptions to Scope of Work/Specifications
3 Do you have any exceptions to the Scope of Work/Specifications? If YES, please list exceptions below.
Yes No
(Required: Check only one)
1 Exception to Scope of Work/Specifications - 1
4 Include specification and reason for exception.
Note: Exceptions taken may cause the Proposal to be rejected at the sole discretion of University. Any terms to
which Contractor does not take exception shall be binding and any subsequent objections to those terms shall have
no effect.
(Optional: Maximum 1000 characters allowed)
1 Exceptions to Scope of Work/Specifications - 2
5 Include specification and reason for exception.
Note: Exceptions taken may cause the Proposal to be rejected at the sole discretion of University. Any terms to
which Contractor does not take exception shall be binding and any subsequent objections to those terms shall have
no effect.
(Optional: Maximum 1000 characters allowed)
1 Exception to Scope of Work/Specifications - 3
6 Include specification and reason for exception.
Note: Exceptions taken may cause the Proposal to be rejected at the sole discretion of University. Any terms to
which Contractor does not take exception shall be binding and any subsequent objections to those terms shall have
no effect.
(Optional: Maximum 1000 characters allowed)
1 Subcontractors
7 Will you be using any subcontractors to fulfill the requests of this RFP/RFQ? If YES, please include details below.
Yes No
(Required: Check only one)
Page 5 of 7 pages
Deadline: 5/31/2024 12:00 PM (CT)
RFQ-1000988

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