College Readiness System

Agency: Fairfax County
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 611710 - Educational Support Services
Posted Date: Jan 16, 2020
Due Date: Feb 13, 2020
Solicitation No: RFP2000003051
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
College Readiness System
BID NUMBER: RFP2000003051
CLOSING DATE/TIME: Feb 13, 2020 @ 02:00 PM


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NOTE: Fairfax County Public Schools conducts all procurement activities in accordance with
delegated authority from the Purchasing Agent of Fairfax County Government. Bids and
proposals in response to FCPS solicitations must be delivered to the address above on or
before the date and time stipulated in the solicitation.
RFP 2000003051
COLLEGE READINESS SYSTEM
A pre-proposal conference will be held at on Wednesday January 29 at 2:00 pm, at the Fairfax County
Public Schools 8115 Gatehouse Road, Conference Room 4082, Falls Church, Virginia 22042-1203. The
purpose of this conference is to allow potential offerors an opportunity to present questions and obtain
clarification relative to any facet of this solicitation.
All questions pertaining to this RFP should be submitted in writing to the contract administrator, Thomas
Fick, at trfick@fcps.edu no later than January 23, 2020 at 3:00 p.m. Eastern Time.
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Office of Procurement Services
8115 Gatehouse Road, Suite 4400
Falls Church, VA 22042
ISSUE DATE:
01/16/2020
REQUEST FOR PROPOSAL NUMBER:
2000003051
TITLE: College Readiness System
DEPARTMENT:
Instructional
Services
DUE DATE/TIME:
February 13, 2020
CONTRACT ADMINISTRATOR:
Thomas Fick trfick@fcps.edu
Proposals - In accordance with the following and in compliance with all terms and conditions, unless otherwise noted,
the undersigned offers and agrees, if the proposal is accepted, to furnish items or services for which prices are quoted,
delivered or furnished to designated points within the time specified. It is understood and agreed that with respect to
all terms and conditions accepted by Fairfax County the items or services offered and accompanying attachments shall
constitute a contract.
Note: Fairfax County does not discriminate against faith-based organizations in accordance with the Code of Virginia, §
2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other
basis prohibited by state law relating to discrimination in employment in the performance of its procurement activity.
NAME AND ADDRESS OF FIRM:
Telephone/Fax No.:
E-Mail Address:
Federal Employer Identification No:
OR
Federal Social Security No.
(Sole Proprietor)
Prompt Payment Discount:
State Corporation Commission
(SCC) Identification No.
__% for payment within
___days/net ___ days
By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth
in the General Conditions and Instructions to Bidders as described in Appendix A, the Certification Regarding Ethics in
Public Contracting set forth in Appendix B, and by any other relevant certification set forth in Appendix B.
BUSINESS CLASSIFICATION Described in Appendix B - CHECK ONE: LARGE (Y) SMALL (B)
MINORITY-OWNED SMALL (X)
MINORITY OWNED LARGE (V)
WOMEN-OWNED SMALL (C)
WOMEN OWNED LARGE (A)
NON PROFIT (9)
CHECK ONE:
INDIVIDUAL
PARTNERSHIP
CORPORATION
Vendor Legally Authorized Signature
Date
Print Name and Title
Sealed proposals subject to terms and conditions of this Request for Proposal will be received by the Director of the Office of
Procurement Services at 8115 Gatehouse Road, Suite 4400, Falls Church, VA 22042-1203 until the date/time specified above.
AN EQUAL OPPORTUNITY PURCHASING ORGANIZATION
(DPSM32) rev FCPS 12/16
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SPECIAL PROVISIONS
RFP#2000003051
1. SCOPE OF SERVICES:
1.1. The purpose of this Request for Proposal is to solicit sealed proposals to establish a contract or
contracts through competitive negotiation for the provision of a college readiness system by
Fairfax County Public Schools and County of Fairfax, Virginia. The College Readiness System
will address academic, social and emotional skill building through elective courses and systemic
issues through a schoolwide transformational approach.
2. MINIMUM QUALIFICATIONS
2.1. The following are the minimum qualifications an offeror must meet or exceed, at the time of
submission in order for FCPS to accept a proposal as responsive:
2.2. A minimum of five (5) years’ experience developing curriculum and professional learning
experiences that promote K-12 college and career readiness skills in all students, with a targeted
focus on traditionally underrepresented student groups.
2.3. A college readiness system that incorporates the use of research proven practices that promote
the following: college and career readiness, culturally relevant teaching, persistence and school
transformation via leadership, instruction, systems and culture.
2.4. Offerors must include quantitative and qualitative data that demonstrates a successful impact on
traditionally underrepresented students in the following areas: academic performance,
enrollment in honors and advanced coursework, college enrollment, college persistence, and
college completion over time from the lens of an individual school in a similarly sized school
district and at the state level.
2.5. Offerors must provide access to a robust, online platform with webinars, classroom resources,
and lesson plans designed to develop the academic, social and emotional skills needed for K-12
students to access rigorous coursework and explore colleges and careers. It should also provide
the allowance for staff to develop the systems, skills and resources needed to support student
achievement.
2.6. Offerors must provide a team of highly qualified educational professionals to offer professional
learning for all school-based staff, administrators, and district level leadership. In addition,
offerors must provide ongoing support with implementation of the college readiness system.
3. PRE-PROPOSAL CONFERENCE:
3.1. An optional pre-proposal conference will be held on Wednesday, January 29, 2020 at 2:00 pm
in the Fairfax County Public Schools Gatehouse Administration Center I, Conference Center
Room 4426, 8115 Gatehouse Road, Falls Church, Virginia 22042-1203. To request
reasonable ADA accommodations, call the Office of Equity and Employee Relations at 571-
423-3070, HRequity&empolyeerelations@fcps.edu or TRS at 711. Please allow seven (7)
working days in advance of the event to make the necessary arrangements.
3.2. The purpose of the pre-proposal conference is to give potential offerors an opportunity to ask
questions and to obtain clarification about any aspect of this Request for Proposal. Offerors may
submit any questions pertaining to the RFP, in writing, prior to the pre-proposal conference to
Thomas Fick trfick@fcps.edu.
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SPECIAL PROVISIONS
RFP#2000003051
4. CONTRACT PERIOD AND RENEWAL:
4.1. This contract will begin on July 1, 2020, or date of award, whichever is later, and terminate on
June 30, 2025
4.2. Automatic contract renewals are prohibited. This contract may be renewed at the expiration of
its term by agreement of both parties. Contract renewals must be authorized by and coordinated
through the Office of Procurement Services. FCPS reserves the right to renew the contract for
five (5) additional one-year periods.
4.3. Notice of intent to renew will be given to the Contractor in writing by the Office of Procurement
Services, normally 60 days before the expiration date of the current contract. (This notice shall
not be deemed to commit the County to a contract renewal.)
4.4. The obligation of the County to pay compensation due the contractor under the contract or any
other payment obligations under any contract awarded pursuant to this Request for Proposal is
subject to appropriations by the Fairfax County Board of Supervisors to satisfy payment of such
obligations. The County’s obligations to make payments during subsequent fiscal years are
dependent upon the same action. If such an appropriation is not made for any fiscal year, the
contract shall terminate effective at the end of the fiscal year for which funds were appropriated
and the County will not be obligated to make any payments under the contract beyond the
amount appropriated for payment obligations under the contract. The County will provide the
contractor with written notice of non-appropriation of funds within thirty (30) calendar days after
action is completed by the Board of Supervisors. However, the County’s failure to provide such
notice shall not extend the contract into a fiscal year in which sufficient funds have not been
appropriated.
5. BACKGROUND:
5.1. FCPS is the 10th largest school division in the U.S. with 198 schools and centers. We serve a
diverse student population of more than 188,000 students in grades pre-kindergarten through
12, speaking over 200 languages. Over 31 percent of our total student population is
Economically Disadvantaged; 14.5 percent are reported as Students with Disabilities, and more
than 29 percent of students are English Learners. Demographically, 38.5 percent of FCPS
students are White, 25.9 percent are Hispanic, 19.6 percent are Asian, 10 percent are Black,
5.5 percent are two or more races, 0.2 are American Indian and 0.1 percent are Native Hawaiian
5.2. In the early 1990s, disaggregated assessment data showed achievement gaps across many
schools in FCPS, and a need to close these gaps was established. FCPS took a multi-tiered
approach to eliminate gaps in access, opportunity, and achievement. As a result, FCPS
implemented various initiatives, developed a Closing the Achievement Gap (CAG) framework,
and adopted several programs designed to close these gaps as they related to college
readiness. The College Success Program was developed in 2009. The mission of this team and
its programs/partnerships is to prepare all students for college readiness and success in a global
society. The goal is to ensure that all students who are capable of completing a college
preparatory path, regardless of race, ethnicity, socio-economic status, gender and other factors
will have the opportunity to be exposed to and succeed in the most rigorous curriculum, actively
participate in the school community, apply to , enroll in, and persist through college, and become
educated and responsible participants and leaders in a democratic society
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SPECIAL PROVISIONS
RFP#2000003051
5.3. Currently FCPS has 26 schools with the incumbent College Readiness System: one elementary
school: Gunstone; 12 middle schools: Glasgow, Hayfield Secondary, Herndon, Holmes,
Hughes, Jackson, Key, Lake Braddock Secondary, Lanier, Sandburg, Twain, Whitman; and 13
high schools: Annandale, Edison, Fairfax, Falls Church, Hayfield Secondary, Justice, Lake
Braddock Secondary, Lee, Mount Vernon, Oakton, South Lakes, Westfield, West Potomac.
5.4. There are current considerations to expand to: three high schools: Centreville, Herndon, and
South County; three middle schools: Liberty, South County, and Stone; four additional
elementary schools to be determined at a later date.
6. TASKS TO BE PERFORMED:
6.1. Qualified offerors are encouraged to submit a proposal that includes the following supports and
task to be performed: professional learning, curriculum, implementation support, access to
resources, and data collection and reporting. To close the achievement gap, educators need
access to research-proven strategies that transform the systems, leadership, instruction and
culture within a school:
A. For professional learning, qualified offerors should provide multiple modes of ongoing
professional learning to teachers, counselors, and administrators in the form of summer
trainings, conferences, and workshops. Furthermore, division leaders implementing the
system should have access to tools to build capacity of school-based educators to lead and
facilitate said professional learning at the local level.
B. For curriculum, qualified offerors should provide access to strategies for teachers teaching
an accredited elective class that supports college readiness skill-building and all other core
and non-core teachers in a school building. Curriculum for the elective class should include
daily lesson plans that build the habits, skills, and mindsets to prepare students for the
rigors of advanced coursework and college. Curriculum for core and non-core teachers
should include high-leverage strategies that support college readiness skills such as writing,
inquiry, collaboration, organization, and reading.
C. For implementation support, qualified offerors should provide access to trained
professionals who will conduct school visits, support division leaders, and offer
coaching/mentoring throughout the phases of system implementation. These trained
professionals should conduct classroom observations and offer ongoing coaching to school-
based leaders and teachers.
D. For access to resources, qualified offerors should provide access to online tools, strategies,
and resources to support schoolwide implementation of college readiness skill-building.
Online resources should be offered in multiple forms, including handouts, curriculum books,
videos, eLearning, and pre-packaged professional learning workshop materials.
Furthermore, the online resources should include community-building and collaboration
tools such as blogs, discussion forums, and file-sharing.
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