CMAR- Construction of Secured Vestibules

Agency: Irving Independent School District
State: Texas
Type of Government: State & Local
Posted Date: Apr 25, 2024
Due Date: May 23, 2024
Solicitation No: RFCSP #24B-07-914
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Bid Information
Type Request for Competitive Sealed Proposals
Status Issued
Number RFCSP #24B-07-914 (CMAR- Construction of Secured Vestibules)
Issue Date & Time 4/25/2024 10:30:46 AM (CT)
Close Date & Time 5/23/2024 04:00:00 PM (CT)
Notes
Irving Independent School District is accepting proposals and seeking highly qualified respondents for the purchase and installation of CONSTRUCTION MANAGER AT RISK (CMAR) for the Construction of Secured Vestibules at Various Campuses
Although we are legally required to accept paper bids, we strongly request bidders submit their response electronically. Please feel free to contact the Irving ISD Purchasing Office at 972-600-5440 if you require any assistance with this submittal. When filing this bid electronically, please do not send us a paper copy, as the electronic version will prevail. NO emailed or Faxed bids will be accepted. Your cooperation is appreciated. Please be advised, no late or incomplete bids will be accepted. Specific questions pertaining to this RFCSP must be directed in writing to the purchasing buyer, Jerome Pilgrim at jpilgrim@irvingisd.net.
Contact Information
Name Jerome Pilgrim
Address 2621 W Airport Fwy
Irving, TX 75062 USA
Phone (972) 600-5400
Fax
Email jpilgrim@irvingisd.net

Attachment Preview

RFCSP #24B-07-914
CMAR- Construction of Secured Vestibules
Issue Date: 4/25/2024
Questions Deadline: 5/13/2024 03:00 PM (CT)
Response Deadline: 5/23/2024 04:00 PM (CT)
Contact Information
Contact: Jerome Pilgrim
Address: Purchasing
2621 W Airport Fwy
Irving, TX 75062
Phone: (972) 600-5400
Email: jpilgrim@irvingisd.net
Page 1 of 47 pages
Deadline: 5/23/2024 04:00 PM (CT)
RFCSP #24B-07-914
Event Information
Number:
RFCSP #24B-07-914
Title:
CMAR- Construction of Secured Vestibules
Type:
Request for Competitive Sealed Proposals
Issue Date:
4/25/2024
Question Deadline: 5/13/2024 03:00 PM (CT)
Response Deadline: 5/23/2024 04:00 PM (CT)
Notes:
Irving Independent School District is accepting proposals and seeking highly
qualified respondents for the purchase and installation of CONSTRUCTION
MANAGER AT RISK (CMAR) for the Construction of Secured Vestibules at
Various Campuses
Although we are legally required to accept paper bids, we strongly request bidders
submit their response electronically. Please feel free to contact the Irving ISD
Purchasing Office at 972-600-5440 if you require any assistance with this submittal.
When filing this bid electronically, please do not send us a paper copy, as the
electronic version will prevail. NO emailed or Faxed bids will be accepted. Your
cooperation is appreciated. Please be advised, no late or incomplete bids will be
accepted. Specific questions pertaining to this RFCSP must be directed in writing to
the purchasing buyer, Jerome Pilgrim at jpilgrim@irvingisd.net.
Billing Information
Address: Accounts Payable
PO Box 152637
Irving, TX 75015
Phone: (972) 600-5440
Bid Activities
Pre-proposal Conference
5/9/2024 10:00:00 AM (CT)
Individuals attending the pre-proposal conference will be required to sign an attendance roster. In addition to their
name and company name, each person will be asked to supply an email address and telephone number. This
attendance roster will be posted as an addendum on the District's website along with the RFCSP and other related
documents.
Location of pre-proposal conference:
Irving ISD Administration Building
2621 W Airport Freeway
Irving, TX 75062
Addendum
Addendum to post responses to vendor questions, if applicable.
Evaluation, Scoring, Ranking and Interviews
Final Recommendation for Award
5/16/2024 4:00:00 PM (CT)
5/23/2024 11:00:00 AM (CT)
6/5/2024 11:00:00 AM (CT)
Page 2 of 47 pages
Deadline: 5/23/2024 04:00 PM (CT)
RFCSP #24B-07-914
Recommendation for Board Approval
6/17/2024 5:00:00 PM (CT)
Bid Attachments
EXHIBIT A - Bowie_Secure Vestibule SD.pdf
Exhibit A -Bowie
EXHIBIT B - DeZavala_Secure Vestibule SD.pdf
Exhibit B- DeZavala
EXHIBIT C - Irving_Secure Vestibule SD.pdf
Exhibit C- Irving
EXHIBIT D - Lamar_Secure Vestibule SD.pdf
Exhibit D- Lamar
EXHIBIT E - MacArthur_Secure Vestibule SD.pdf
Exhibit E- MacArthur
EXHIBIT F - Nimitz_Secure Vestibule SD.pdf
Exhibit F- Nimitz
EXHIBIT G - Singley_Secure Vestibule SD.pdf
Exhibit G- Singley
EXHIBIT H - Travis_Secure Vestibule SD.pdf
Exhibit H- Travis
EXHIBIT I - IISD Admin Bldg SD.pdf
Exhibit I- Admin Bldg
EXHIBIT J - A133-2019 - (Sample).docx
Exhibit J- A133-2019 Sample
EXHIBIT K - A201-2017 (Sample).docx
Exhibit K- A201-2017 Sample
ATTACHMENT 1 - General Condition Fees Worksheet.docx
General Conditions Worksheet to be completed and uploaded in to RESPONSE ATTACHMENT TAB.
Required Forms for CMAR 24B-07-914.pdf
Download required forms and upload completed forms to the RESPONSE ATTACHMENT TAB.
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Requested Attachments
w-9
(Attachment required)
Sample Contract
Provide a sample of any proposed Contract.
Bid Bond
(Attachment required)
Upload bid bond.
Required Forms
(Attachment required)
Upload completed forms packet.
Page 3 of 47 pages
Deadline: 5/23/2024 04:00 PM (CT)
RFCSP #24B-07-914
Financial Information
(Attachment required)
See attribute #102
Cost Estimates
(Attachment required)
See attribute #103
Constructability Reviews
(Attachment required)
See attribute #103
HUB
(Attachment required)
See attribute #103
Personnel
(Attachment required)
See attribute #104
Safety Program
(Attachment required)
See attribute #105
Schedules
(Attachment required)
See attribute #106
General Conditions Worksheet
(Attachment required)
Upload completed worksheet (Attachment 1)
Bid Attributes
1 INSTRUCTIONS TO VENDORS
THERE ARE SEVERAL ATTRIBUTES (including this one) ASSOCIATED WITH THIS PROPOSAL. SOME ARE
NOTES AND REQUIRE NO RESPONSE, BUT MOST HAVE A REQUIRED RESPONSE.
Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in order
to view the next page of Bid Attributes.
2 Successful Bid/Proposal Response Submittal
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your
organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal
documents successfully arrive before the due date and time. The District's online bidding application utilizes the
Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is
highly recommended that the suppliers allow themselves enough time to complete a successful submission.
Do not wait until the last minute!
CAUTION! Bidder are advised to click "SAVE" before leaving each screen in the ebidding process.
Failure to save your work per screen of activity will result in an inaccurate filing of the bid or failing to
submit the bid. Just remember to always SAVE.
No proposal may be withdrawn prior to the opening of proposals without written request (addressed to
the Irving ISD Director of Purchasing) by an authorized agent of the proposing firm and upon written
approval by the District. Proposals become the property of Irving ISD upon receipt.
Page 4 of 47 pages
Deadline: 5/23/2024 04:00 PM (CT)
RFCSP #24B-07-914
3 Restricted Contact Period
Restricted Contact Period shall mean a prohibition on any communication regarding any RFCSP, bid or other
competitive solicitation between
a.) Any person who seeks an award from the District or its affiliated entities including a potential vendor or vendor's
representative, and
b.) Any Board member, Superintendent, senior staff member, principal, department head, director, manager or other
District employee who has influence in the evaluation or selection period.
4 Bid Inquiries and/or Clarifications
Any questions pertaining to the bid/proposal procedures and/or specifications should be emailed to the Purchasing
Department contact, Jerome Pilgrim, jpilgrim@irvingisd.net 972-600-5400, on or before 5/13/24 at 3:00pm CST.
Responses to questions, if required, will be posted by addendum by 5/16/24 at 4:00pm CST. It is the vendor's
responsibility to check this website for addenda postings prior to submitting responses.
As of the issuance date of this solicitation and continuing until the final date for submission of bids/proposals,
contact with Irving ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All
personnel representing Irving ISD are specifically directed not to hold meetings, conferences or technical
discussions with any other vendor for purposes of responding to this solicitation. Any vendor found to be acting in
any way contrary to this directive will be disqualified from entering into any contract that may result from this
solicitation.
5 SCOPE OF WORK AND PERFORMANCE REQUIREMENTS
The Irving Independent School District (("Irving ISD") (the “District”) is accepting sealed proposals for Construction
Manager-at-Risk services for the Construction of Secured Vestibules a Various Campus Locations. The
Budget for this project is estimated not to exceed $8 Million and is expected to begin in the Summer of 2025.
1. Delivery Method
The Irving ISD Board of Trustees has approved using a Construction Manager-At-Risk (CMAR) approach to project
delivery. Through the use of an Architect and a CMAR, a Guaranteed Maximum Price (GMP) will be established in
conjunction with the district. The CMAR will evaluate, among other things, availability of materials and labor, project
schedule, project costs as they relate to the established budget, and constructability, and will work with the Architect
throughout the value engineering and pre-construction phases of the project.
Project Description, Scope, and Budget
Irving ISD intends to select an Architect/Engineer to design secured vestibules at the primary entrance in the
following buildings:
Lamar Middle School
Bowie Middle School
Travis Middle School
DeZavala Middle School
Irving High School
MacArthur High School
Nimitz High School
Jack E. Singley Academy
Administration Building
The design will need to be in compliance with TEC §61.1031. School Safety Requirements
Primary entrance--
(A) the main entrance to an instructional facility that is closest to or directly connected to the
Page 5 of 47 pages
Deadline: 5/23/2024 04:00 PM (CT)
RFCSP #24B-07-914

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