INVITATION TO BID
Contractor Services Associated with:
CLOVER STREET ELEMENTARY SCHOOL
PARTIAL ROOF REPLACEMENT PROJECT
State Project # 64-0100RR
57 Clover Street
Windsor, CT 06095
THIS IS AN INVITATION FOR BIDS AND THE TOWN RESERVES THE RIGHT
TO ACCEPT OR REJECT ANY OR ALL BIDS, HIGH OR LOW, OR ANY PART
THEREOF, TO WAIVE DEFECTS OR FORMALITIES IN SAME, OR TO ACCEPT
AND NEGOTIATE WITH ANY BIDDER IT DEEMS TO BE IN THE TOWN OF
WINDSOR’S BEST INTEREST.
INTENT AND GENERAL INFORMATION
The Town of Windsor solicits proposals from STATE OF CONNECTICUT LICENSED
CONTRACTORS; to remove and properly dispose of all associated existing roof
materials, properly remove and dispose of materials, furnish and install all materials,
labor, and equipment related to the new roof installation of approximately 6,600 sq. ft.
Bidders may obtain hard copies of complete sets of Bidding Documents available at
Advanced Reprographics upon a non-refundable payment to be advised at the
time of order/pick-up for EACH SET. Make check payable to Advance
Reprographics. Go to www.advancedrepro.net and click on “ACCESS OUR
PLANROOM” on the bottom of the page and select “PUBLIC JOBS.” Plans and
specifications will be available for viewing and purchasing.
Addenda will be issued to all Bidders who have secured Drawings and
Specifications from Town of Windsor by Whit Przech Facilities Manager. Faxes or
emails of Addenda will not be provided by the Architect.
All work performed under contract between the Town of Windsor and the
CONTRACTOR is required to be permitted and inspected by Windsor Building
Officials. The CONTRACTOR is responsible for scheduling and documenting all
inspections. Building permit fees waived except for State Educational Fund Fee.
SCOPE OF WORK
The selected CONTRACTOR will: remove properly dispose all existing roofing
materials, daily clean site to owner’s representatives satisfaction, properly remove and
arrange disposal of materials. Furnish and install all materials, labor, and equipment
as per all project specifications related to the new roof installation of approx. 6,600 sq.
ft. Bid price to be complete turn key price. All work to be performed at the Clover Street
Elementary School 57 Clover Street, Windsor, CT. Detailed Scope of Work is
contained in the Specification Books and Project Drawings.
BID AND SUBMITTAL CONDITONS:
THE BIDS SHALL INCLUDE:
1. Bidders will submit two sets of their sealed bid on enclosed BID FORM.
2. A statement of staff availability and their experience and background.
3. A list of any and all proposed subcontractors to be utilized on the project.
4. A projected time schedule of the work. It is expected that the work will begin in or
around November 22, 2019 and be completed no later than December 30, 2019
5. Bid security payable to the Town of Windsor in the form of a certified check or bid
bond is required for five percent (5%) of the amount bid, issued by an acceptable
surety on AIA document A311 or comparable legal bond form, and must accompany
6. The successful bidder shall provide using AIA documentation forms the following;
Contract, Performance, and Payment bond within ten days of notification of project
Bids will be received at the Finance Department Windsor Town Hall Attn: James
Bourke until Friday November 15, 2019 11:00 AM at which time they will opened
in the Town Hall, second floor, Rose Room and publicly read aloud.
Director of Finance
275 Broad Street
Windsor, CT 06095
A mandatory walkthrough is scheduled for Monday November 4, 2019 at 10:00
AM. Sign-in main lobby and group will assemble in cafeteria.
Proposals must be submitted by Friday November 15, 2019 11:00 AM. Lump sum
price on enclosed bid form with unit pricing as noted and with bid bond included in
The Contractors are advised the Town of Windsor reserves the right to accept or
reject any or all bids, high or low. Or any part thereof, to waive defects or formalities
in same, or to accept and negotiate with any bidder it deems to be in Windsor’s best
Call Whit Przech at 860-285-1870 if you have any questions
pertaining to the specifics of the RFP, the scope of work or
of a technical nature.
TERMS AND CONDITIONS
Unless otherwise modified, the following terms and conditions will apply to
professional services rendered. Bids must be held firm and may not be withdrawn for
ninety (90) days after the bid opening.
Services to be Provided
The Contractor shall provide services as set forth in their bid and in accordance with
the terms identified herein. The services provided will be performed on behalf of and
solely for the Town of Windsor and any information, tests, reports, correspondence,
and conclusions shall not be released to other parties unless authorized by the Town
of Windsor or in accordance with any applicable state or federal law.
Billing and Payment
The Town of Windsor will pay the Contractor for services performed in accordance
with the signed Agreement. Invoices will be submitted periodically or upon completion
of services rendered. The Town reserves the right to request substantiating
information on any bill submitted. The Town will, within 10 days after approval by the
Town’s Public Building Commission of an invoice requesting payment, either indicate
the approval of payment and process the invoice or indicate to the Contractor in
writing, the reason for refusing to approve said invoice. In the later case, the
Contractor will make the necessary corrections and resubmit the invoice. The Town
will, within 30 days of an approved invoice, pay the amount to the Contractor.
Court Litigation and Waiver of Jury Trial
Notwithstanding the existence of any provision for arbitration of disputes in the
contract or any legislation providing for arbitration, any dispute arising under this
contract shall not be submitted to arbitration and the parties shall be left to the
remedies at law. It is further expressly agreed that both parties waive and relinquish
their right to a trial by jury of any dispute arising out of this contract. The intent of the
parties is not to have a jury decide any aspect of any dispute which may arise under
All claims, disputes or other matters in question between the parties to this Agreement
arising out of or relating to this Agreement or breach thereof shall be submitted to non-
binding mediation. On the written notice of either party to the other of the election to
submit any dispute under this Agreement to mediation, each party shall designate its
representative and shall meet at the Windsor Town Hall within ten (10) days after the
service of notice. The parties themselves shall then attempt to resolve the dispute
within ten (10) days of meeting.
Should the parties themselves be unable to agree on a resolution of this dispute, and
then the parties shall appoint a third party, who shall be a competent and impartial
party and who shall be acceptable to each party, to mediate the dispute. Each party
shall pay the fees and expenses of the party mediator and such costs shall be borne
equally by both parties. Upon agreement of the parties, either party may waive the
first step in the mediation process and appoint a mutually acceptable mediator.
Any third party mediator designated to serve in accordance with the provisions of the
Agreement shall be disinterested and shall be qualified to evaluate the performance
of both parties.
This process shall be considered as a condition precedent to moving to court.
Nothing herein shall prevent either party from obtaining a court order enforcing the
mediation process or such other temporary or equitable relief until such time that the
dispute is settled or finally adjudicated.
The Contractor shall, after being awarded the Contract but prior to starting work,
furnish Certificates of Insurance, including Automobile, Commercial General Liability,
Professional Liability, Umbrella Liability, and Worker’s Compensation insurance in
the following amounts:
Commercial General Liability Insurance:
The Contractor shall provide Commercial General Liability insurance with a combined
single limit of $1,000,000 per occurrence, $1,000,000 aggregate for bodily injury and
The CGL shall be written on ISO occurrence form CG 00 01 10 93 (or a substitute
form providing equivalent coverage) and shall cover liability arising from premises,
operations, independent contractors, products-completed operations, personal injury
and advertising injury, and liability assumed under an insured contract (including the
tort liability of another assumed in a business contract)
Commercial Automobile Liability Insurance