2018 CJIS Training Event - Venue

Agency: State Government of Oregon
State: Oregon
Type of Government: State & Local
Posted Date: Oct 11, 2017
Due Date: Oct 27, 2017
Solicitation No: 257-1793-17
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Request for Quote 2018 CJIS Training Event - Venue
Manual or Electronic Bids Allowed
Issued By
Police, Oregon State
OSP Procurement Services
3545 Trelstad Ave SE
Salem, Oregon
Contact Robert Johnson (OAC)
Phone 1 (503) 934-0289
Fax 1 (503) 378-4190
Email r?o?b?e?r?t?.?j?o?h?n?s?o?n?@?s?t?a?t?e?.?o?r?.?u?s?
Opportunity #
Publish Date & Time
10/11/2017 8:24 AM
Closing Date & Time
10/27/2017 3:00 PM
Time Zone
Pacific Time
Approx. Time Remaining
All dates are mm/dd/yyyy
Attachments Exist
Issued For
Police, Oregon State
OSP CJIS Division
3565 Trelstad Ave SE
Salem, Oregon
Opportunity Summary
The Oregon State Police - Criminal Justice Information Services Division (OSP) is soliciting quotes for a venue to hold a statewide CJIS Training Event in Polk County, Oregon. The event will be three consecutive days: August 28th, 29th and 30th, 2018. The venue will need to accommodate at least 350 attendees comfortably in a classroom seating arrangement on August 28th and 30th in a single large room (General Sessions). The venue will need to have a total of four separate meeting rooms reserved for OSP on August 29th to be used for separate breakout sessions. Classroom setting is defined as rows of rectangle tables with chairs, and sufficient space between the rows so that attendees can move about the rooms.

Each of the rooms will need to have full audio/visual (AV) capabilities. The venue will be required to have AV staff on call for the duration of the event, to include before the scheduled start time of the event for setup. These AV Staff will only have to be available to the OSP team in times of AV problems, and are not required to be assigned to the OSP event for the duration of the event. The venue will also be required to provide a stage and lectern for each of the meeting rooms. ADA accommodations will be required for attendees in all rooms, as well as presenters up on stage.

In order to view or download the mandatory document, bidders must be registered in ORPIN
and click on the "Interested Tab" in the menu on the left.

If you have any questions about ORPIN, please send an e-mail to: info.orpin@state.or.us .

All quotes must be submitted on the document in the "Attachments Exist" folder. "Items to be Submitted with Quote", listed in the attached document, must also be included.

**If submitting through ORPIN, make sure to attach the RFQ and all required documents.**

The ORPIN page is not an official bid document.
Delivery Requirements
Provide venue August 28th to 30th, 2018
Payment Terms
Net 45
(Not Applicable)
Including all charges
US Dollars Only
Manual & Electronic response must express an interest. Manual response must 1st DOWNLOAD the document. Electronic Response [if allowed] ? must express interest; select Respond Online & complete response. Instructions can be found in the HELP screens
Control Number: 1947084
Master File: ORPIN-96788-17

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