Civil Engineer Services for Water Use Practices

Agency: State Government of Utah
State: Utah
Type of Government: State & Local
Caegory:
  • C - Architect and Engineering Services - Construction
Posted Date: Mar 19, 2018
Due Date: Apr 10, 2018
Solicitation No: AS18135
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Event Title
Civil Engineer Services for Water Use Practices
Event Type
Request for Statement of Qualifications (RFSQ/SOIQ)
Event Number
AS18135
Stage Title
?
Currency
USD
Payment Terms
?
Sealed Bid
Yes
Time Zone
MDT/MST - Mountain Standard Time (US/Mountain)
Event Open Date
3/19/2018 4:00 PM EDT
Event Close Date
4/10/2018 4:00 PM EDT
Sealed Bid Open Date
4/10/2018 4:00 PM EDT
Question Submission Close Date
4/2/2018 4:00 PM EDT
Contacts
If you need more information on this event, please contact:
Description
Issuing Procurement Unit State of Utah Division of Purchasing
Conducting Procurement Unit State of Utah Division of Water Resources

REQUEST FOR STATEMENT OF QUALIFICATIONS

Civil Engineer Services for Water Use Practices
SOLICITATION #AS18135

This Request for Statement of Qualifications (¡°RFSQ¡±) is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this RFSQ conflicts with the UCA or UAC, the UCA or UAC will take precedence.

Purpose of this Solicitation

The State of Utah, Division of Purchasing has issued this RFSQ to obtain statements of qualifications from companies to enter into a contract with a qualified firm to evaluate regional water use practices, recommend future regional water conservation goals, and provide recommendations to achieve those goals.

2015 water use data is to be used as the base water use for evaluating future planning and conservation goal purposes. In developing regional conservation goals, contractors may want to consider the climate of the regions, water stressed areas or areas which have the potential to be water stressed, and additional conservation potential (e.g., high unmetered secondary use, growth of the area and density of growth).

It is anticipated that this RFSQ/SOIQ will result in a single contract award to the responsive and responsible who is the most qualified. Evaluations will be conducted according to the State of Utah Procurement Code 63G-6a-1503.5 and awarded according to 63G-6a-1505:

63G-6a-1503.5 Evaluation of statements of qualifications.
(1) An evaluation committee appointed under Section 63G-6a-1503 shall evaluate and score each responsive statement of qualifications that has not been eliminated from consideration under this chapter, using the criteria described in the request for statement of qualifications.
(2) Criteria not described in the request for statement of qualifications may not be used to evaluate a statement of qualifications.
(3) An evaluation committee may enter into discussions or conduct interviews with, or attend presentations by, the design professionals whose statements of qualifications are under consideration.
(4) An evaluation committee shall rank the top three highest scoring design professionals, in order of their scores, for the purpose of entering into fee negotiations as provided in Section 63G-6a-1505.
(5) If fewer than three responsible design professionals submit statements of qualifications that are determined to be responsive, the chief procurement officer or head of a procurement unit with independent procurement authority shall issue a written determination explaining why it is in the best interest of the procurement unit to continue the fee negotiation and the contracting process with less than three design professionals.
(6)
(a) The deliberations of an evaluation committee may be held in private.
(b) If the evaluation committee is a public body, as defined in Section 52-4-103, the evaluation committee shall comply with Section 52-4-205 in closing a meeting for its deliberations.

63G-6a-1505. Determination of compensation for design professional services.
(1) The procurement officer shall award a contract to the qualified design professional whose statement of qualifications was awarded the highest score under Subsection 63G-6a-1503(4) by the evaluation committee, at compensation that the procurement officer determines, in writing, to be fair and reasonable to the procurement unit.
(2) In making the determination described in Subsection (1), the procurement officer shall take into account:
(a) the estimated value, scope, and professional nature of the services; and
(b) the complexity of the project or services.
(3) If the procurement officer is unable to agree to a satisfactory contract with the highest scoring design professional, at a price the procurement officer determines to be fair and reasonable to the procurement unit, the procurement officer shall:
(a) formally terminate discussions with that design professional; and
(b) undertake discussions with the second highest scoring, qualified design professional.
(4) If the procurement officer is unable to agree to a satisfactory contract with the second highest scoring design professional, at a price the procurement officer determines to be fair and reasonable to the procurement unit, the procurement officer shall:
(a) formally terminate discussions with that design professional; and
(b) undertake discussions with the third highest scoring, qualified design professional.
(5) If the procurement officer is unable to award a contract at a fair and reasonable price to any of the highest scoring design professionals, the procurement officer shall:
(a) select additional design professionals; and
(b) continue discussions in accordance with this part until an agreement is reached.

Contract Time Frame:

Completion of the study must be 4 months from the signing of the contract.

Background

In their Report to the Utah Legislature Number 2015-01, A Performance Audit of Projections of Utah¡¯s Water Needs, chapter 3, the Legislative Auditor General¡¯s office recommended that the Division of Water Resources establish regional water conservation goals to supersede the statewide conservation goal. The purpose of this contract is to obtain regional water conservation goals developed by an independent consultant for regions throughout Utah, in compliance with the Legislative Auditor¡¯s recommendation.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the Division of Water Resources is the conducting procurement unit for this RFSQ. The reference number for this RFSQ is Solicitation #AS17189. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this RFSQ.

Evaluation of Statements of Qualifications

Each Statement of Qualifications received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. Pursuant to Section 63G-6a-1503(4) of the Utah Procurement Code this RFSQ shall be evaluated by the objective criteria described in this RFSQ. Statements of Qualifications submitted must comply with the prerequisites and questions sections of this RFSQ. Any Statement of Qualification that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Any exceptions to the content of this RFSQ, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Vendors must review and respond to the following sections of this RFSQ: Prerequisites, Buyer Attachments, and Questions.

  • The Prerequisites Section contains the objective criteria that will be used to evaluate the RFSQ, including the mandatory minimum requirements and general requirements that Vendors must certify that they have read, understand, and agree in order to submit a Statement of Qualifications.
  • The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the RFSQ, which are non-negotiable, the General Provisions which apply to this RFSQ, and any additional required forms.
  • The Questions Section contains the questions that Vendors are required to answer in order to submit their Statement of Qualifications.

Vendors must review each section carefully.

Stage Description
?

Attachment Preview

Civil Engineer Services for Water Use Practices
Division of Water Resources, evaluations, water, consulting, engineer
Open
Close
3/19/2018 2:00 PM MST
4/10/2018 2:00 PM MST
Sealed Until 4/10/2018 2:00 PM MST
Contacts
Ann Schliep
aschliep@utah.gov
Type
Number
Currency
Request for Statement of
Qualifications (RFSQ/SOIQ)
AS18135
US Dollar
Commodity Codes
Commodity Code
81100
77100
83101
Description
Professional engineering svcs incl civil engineering, landscape consulting,
programming/master planning, architectural & engineering design/consulting,
inspection certification svcs, testing/geotechnical, hazardous materials service,
commissioning svcs
Environmental management including natural resources management and
conservation strategy planning services and environmental testing and lab services
including air quality
Energy conservation including energy conservation programs and energy-use
reduction measures
Description
Issuing Procurement Unit State of Utah Division of Purchasing
Conducting Procurement Unit State of Utah Division of Water Resources
REQUEST FOR STATEMENT OF QUALIFICATIONS
Civil Engineer Services for Water Use Practices
SOLICITATION #AS18135
This Request for Statement of Qualifications (“RFSQ”) is issued in accordance with State of Utah Procurement Code, Utah Code
Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this
RFSQ conflicts with the UCA or UAC, the UCA or UAC will take precedence.
Purpose of this Solicitation
The State of Utah, Division of Purchasing has issued this RFSQ to obtain statements of qualifications from companies to enter
into a contract with a qualified firm to evaluate regional water use practices, recommend future regional water conservation goals,
and provide recommendations to achieve those goals.
2015 water use data is to be used as the base water use for evaluating future planning and conservation goal purposes. In developing
regional conservation goals, contractors may want to consider the climate of the regions, water stressed areas or areas which have
the potential to be water stressed, and additional conservation potential (e.g., high unmetered secondary use, growth of the area
and density of growth).
It is anticipated that this RFSQ/SOIQ will result in a single contract award to the responsive and responsible who is the most
qualified. Evaluations will be conducted according to the State of Utah Procurement Code 63G-6a-1503.5 and awarded according
to 63G-6a-1505:
63G-6a-1503.5 Evaluation of statements of qualifications.
19 March 2018
(1) An evaluation committee appointed under Section 63G-6a-1503 shall evaluate and score each responsive statement of
qualifications that has not been eliminated from consideration under this chapter, using the criteria described in the request for
statement of qualifications.
(2) Criteria not described in the request for statement of qualifications may not be used to evaluate a statement of qualifications.
(3) An evaluation committee may enter into discussions or conduct interviews with, or attend presentations by, the design
professionals whose statements of qualifications are under consideration.
(4) An evaluation committee shall rank the top three highest scoring design professionals, in order of their scores, for the
purpose of entering into fee negotiations as provided in Section 63G-6a-1505.
(5) If fewer than three responsible design professionals submit statements of qualifications that are determined to be responsive,
the chief procurement officer or head of a procurement unit with independent procurement authority shall issue a written
determination explaining why it is in the best interest of the procurement unit to continue the fee negotiation and the contracting
process with less than three design professionals.
(6)
(a) The deliberations of an evaluation committee may be held in private.
(b) If the evaluation committee is a public body, as defined in Section 52-4-103, the evaluation committee shall comply with
Section 52-4-205 in closing a meeting for its deliberations.
63G-6a-1505. Determination of compensation for design professional services.
(1) The procurement officer shall award a contract to the qualified design professional whose statement of qualifications was
awarded the highest score under Subsection 63G-6a-1503(4) by the evaluation committee, at compensation that the procurement
officer determines, in writing, to be fair and reasonable to the procurement unit.
(2) In making the determination described in Subsection (1), the procurement officer shall take into account:
(a) the estimated value, scope, and professional nature of the services; and
(b) the complexity of the project or services.
(3) If the procurement officer is unable to agree to a satisfactory contract with the highest scoring design professional, at a price
the procurement officer determines to be fair and reasonable to the procurement unit, the procurement officer shall:
(a) formally terminate discussions with that design professional; and
(b) undertake discussions with the second highest scoring, qualified design professional.
(4) If the procurement officer is unable to agree to a satisfactory contract with the second highest scoring design professional, at
a price the procurement officer determines to be fair and reasonable to the procurement unit, the procurement officer shall:
(a) formally terminate discussions with that design professional; and
(b) undertake discussions with the third highest scoring, qualified design professional.
(5) If the procurement officer is unable to award a contract at a fair and reasonable price to any of the highest scoring design
professionals, the procurement officer shall:
(a) select additional design professionals; and
(b) continue discussions in accordance with this part until an agreement is reached.
Contract Time Frame:
Completion of the study must be 4 months from the signing of the contract.
Background
In their Report to the Utah Legislature Number 2015-01, A Performance Audit of Projections of Utah’s Water Needs, chapter 3,
the Legislative Auditor General’s office recommended that the Division of Water Resources establish regional water
conservation goals to supersede the statewide conservation goal. The purpose of this contract is to obtain regional water
conservation goals developed by an independent consultant for regions throughout Utah, in compliance with the Legislative
Auditor’s recommendation.
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number
The State of Utah Division of Purchasing is the issuing procurement unit and the Division of Water Resources is the conducting
procurement unit for this RFSQ. The reference number for this RFSQ is Solicitation #AS17189. This solicitation number must
be referred to on all bids, correspondence, and documentation submitted to the State relating to this RFSQ.
Evaluation of Statements of Qualifications
Each Statement of Qualifications received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code.
Pursuant to Section 63G-6a-1503(4) of the Utah Procurement Code this RFSQ shall be evaluated by the objective criteria
described in this RFSQ. Statements of Qualifications submitted must comply with the prerequisites and questions sections of
this RFSQ. Any Statement of Qualification that does not comply with the prerequisite and questions sections will be deemed
non-responsive and will be rejected.
19 March 2018
Any exceptions to the content of this RFSQ, including the prerequisites, must be protested in writing to the Division of
Purchasing prior to the closing date.
To be responsive and responsible Vendors must review and respond to the following sections of this RFSQ: Prerequisites,
Buyer Attachments, and Questions.
The Prerequisites Section contains the objective criteria that will be used to evaluate the RFSQ, including the mandatory
minimum requirements and general requirements that Vendors must certify that they have read, understand, and agree in
order to submit a Statement of Qualifications.
The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the RFSQ, which are non-
negotiable, the General Provisions which apply to this RFSQ, and any additional required forms.
The Questions Section contains the questions that Vendors are required to answer in order to submit their Statement of
Qualifications.
Vendors must review each section carefully.
Required to View Event
Prerequisites
Required to Enter Bid
1. Review the attached General Provisions.
2. The proposed Scope of Work and Requirements for RFSQ.
The mandatory minimum requirements are the objective criteria in which the conducting procurement unit
3. will evaluate proposals. Vendors must upload a document which provides a point by point response to the
mandatory minimums listed in this prerequisite.
4.
To determine which firms are qualified under this RFSQ, the evaluation committee will evaluate each
Statement of Qualification that has not been disqualified or rejected using the criteria listed in this section.
All Statements of Qualifications in response to this RFSQ will be evaluated in a manner consistent with the
Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFSQ. Vendors
5. bear sole responsibility for the items included or not included within the Statement of Qualifications
submitted by the Vendor. Each area of the evaluation criteria must be addressed in detail in the Statement
of Qualifications.
Buyer Attachments
1. Claim of Business Confidentiality Form
2. Attachment A: Terms and Conditions for Services (Agency Contracts)
3. Attachment B: Scope of Work
4. Interactive Score Sheet for Informational purposes only.
Questions
Required Questions
1. Acceptance of Prerequisites
Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or
1.1.
declared ineligible by any governmental department or agency, whether international, national,
state, or local?
Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local
licenses before the contract is entered into. Licenses must be maintained throughout the entire
1.2.
contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or
otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.
NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free
at 877-526-3994, or by accessing: www.commerce.utah.gov.
Vendor acknowledges that it has uploaded a document providing a point-by-point response to the
1.3.
following prerequisites: the mandatory minimum requirements prerequisite, the technical
requirements prerequisite, and any other prerequisite that required a document to be uploaded.
2. Vendor Information
2.1.
Please provide your firm's legal company name.
2.2.
Please provide your federal tax identification number. (If the vendor is sole proprietor please do not
provide your social security number.)
2.3.
Please provide your firm's contact information for this contract, including the name, phone number,
and email address of your firm's authorized representative.
19 March 2018
2.4.
Please provide your ordering address and the remit to address. Please clearly identify each
address.
2.5.
Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah
Sales Tax ID Number, please write "N/A".
2.6.
Identify your firm's type of business.
19 March 2018

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