CIVIC CENTER LANDSCAPING SERVICES

Agency: City of Del Mar
State: California
Type of Government: State & Local
Posted Date: Jul 13, 2018
Due Date: Aug 8, 2018
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Bid Number: RFP 2018-06
Bid Title: CIVIC CENTER LANDSCAPING SERVICES
Category: Professional Services
Status: Open

Description:
The City of Del Mar is seeking proposals from qualified professionals to provide Civic Center Landscaping Services. Work includes turf management; shrub bed maintenance; tree care and pruning; fertilization; sweeping of artificial grass surfaces and cleaning of hardscape; environmental weed and pest control program; and irrigation equipment and operations for all locations identified.
Publication Date/Time:
7/12/2018 2:50 PM
Closing Date/Time:
8/8/2018 4:00 PM
Contact Person:
John Barnett
Business Hours:
M-F 8am - 4pm
Fax Number:
858-755-2794
Related Documents:

Attachment Preview

CITY OF DEL MAR
CIVIC CENTER LANDSCAPING SERVICES
REQUEST FOR PROPOSALS
2018-06
PUBLIC WORKS DEPARTMENT
AUGUST 2018
TABLE OF CONTENTS
CONTENTS
SECTION I ............................................................................................................................................................... 3
REQUEST FOR PROPOSALS.........................................................................................................................................3
SECTION II .............................................................................................................................................................. 4
PROPOSING CONTRACTOR INFORMATION................................................................................................................4
SECTION III ........................................................................................................................................................... 15
CONTRACTOR RESPONSIBILITIES .............................................................................................................................15
SECTION IV........................................................................................................................................................... 17
REFERENCE EXHIBIT A “SCOPE OF WORK” ........................................................................................................... 17
SECTION V............................................................................................................................................................ 33
PROPOSAL FORMS ...................................................................................................................................................33
FEE SCHEDULE...................................................................................................................................................... 34
LANDSCAPING SERVICES LABOR PRICING: FILL IN BLANKS. .................................................................................. 34
TOTAL MONTHLY COST FOR ALL LOCATIONS:
$________________ .......................................................... 34
STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE..............................................37
INFORMATION REQUIRED OF PROPOSING CONTRACTOR .......................................................................................39
BID SECURITY BOND OR CHECK................................................................................................................................41
LETTER OF CREDIT SECURING BID ............................................................................................................................42
NON-COLLUSION AFFIDAVIT....................................................................................................................................44
SECTION VI........................................................................................................................................................... 45
PROFESSIONAL SERVICES AGREEMENT ...................................................................................................................45
SECTION I
REQUEST FOR PROPOSALS
RFP NO. 2018-06
CIVIC CENTER LANDSCAPING SERVICES
Notice is hereby given that the City of Del Mar, California will accept sealed proposals
at the City of Del Mar Public Works Department, 2240 Jimmy Durante Boulevard, Del Mar,
CA 92014 until 4:00 p.m., August 8, 2018. Proposals shall be submitted in plain, sealed
envelopes, marked on the outside with the project title:
CITY OF DEL MAR
CIVIC CENTER LANDSCAPING SERVICES
RFP 2018-06
No proposal will be accepted unless it is made on a proposal form furnished by the City
of Del Mar. Proposals will be evaluated on the basis of experience and ability to perform
Landscaping Services, as well as upon the proposed amounts. The award of the contract,
if made, will be made to the proposing contractor who, at the sole discretion of the City
Council, is best able to perform the contract in a manner most beneficial to the City of Del
Mar.
The RFP document and specifications can be downloaded free of charge through the
City’s website, www.delmar.ca.us or available at ebidboard.com. Proposal documents may
also be obtained from ebidboard.com.
Please direct questions during the RFP process to John Barnett, Landscape Specialist,
at (858) 755-3294 or by email at jbarnett@delmar.ca.us.
Dated:
Joe Bride, Director of Public Works
3
SECTION II
PROPOSING CONTRACTOR INFORMATION
1. Request for Proposal Document Wording: Notwithstanding the wording of this
Request for Proposals, the words “bid” and “bidder” shall mean the same as “proposal”
and “proposing contractor”, respectively. The word “agreement” shall mean the same
as “contract”.
2. Proposing Contractors: Proposing contractors shall consist of those persons or firms
meeting the necessary qualifications to perform the services as specified.
3. Acceptance or Rejection of Proposals: City of Del Mar reserves the right to reject
any or all proposals for any or all items or to waive any irregularities in the proposal or
Request for Proposal process. The determination of the City as to what constitutes an
irregularity shall be final and conclusive, and no advertised contract shall be awarded
except with the approval of the Del Mar City Council.
4. Addenda: If any person contemplating submitting a proposal for the contract is in
doubt as to the true meaning of any part of the drawings, specifications, or other
contract documents, or finds discrepancies in or omissions from the drawings or
specifications, he/she may submit to the City a written request for an interpretation or
correction thereof. The person submitting the request will be responsible for its prompt
delivery. Any interpretation or correction of the contract documents will be made only
by addendum duly issued by the Director of Public Works, and a copy of such
addendum will be mailed or delivered to each person receiving a set of the contract
documents. No oral interpretation of any provision in the contract documents
will be made to any proposing contractor.
Receipt of any amendment to the solicitation shall be acknowledged by signing and
returning the amendment with the proposal by identifying the amendment number and
date in the space provided for this purpose on the proposal form, or by letter. The
acknowledgment must be received by the City of Del Mar by the time and at the place
specified for receipt of proposals.
5. Correspondence and Additional Information: All correspondence shall be directed
as follows:
City of Del Mar
Public Works Department
CIVIC CENTER LANDSCAPING SERVICES, RFP# 2018-06
2240 Jimmy Durante Boulevard
Del Mar, CA 92014
4
Questions about the contract portions of the Request for Proposals (RFP) document
must be submitted in writing to:
City of Del Mar
Administrative Services Department
Ashley Jones, Director
CIVIC CENTER LANDSCAPING SERVICES, RFP# 2018-06
TEL (858) 704-3640
E-mail: ajones@delmar.ca.us
Questions concerning the technical portions of the proposal document should be
directed to:
City of Del Mar
Public Works Department
John Barnett, Landscape Specialist
CIVIC CENTER LANDSCAPING SERVICES, RFP# 2018-06
TEL (714) 335-6790
E-mail: jbarnett@delmar.ca.us
Proposing contractors are cautioned that any statements made by the contact or the
technical contact person that materially change any portion of the proposal document
shall not be relied upon unless subsequently ratified by a formal written amendment to
the bid document. To find out whether the City of Del Mar intends to issue an
amendment reflecting a statement made by the contact or technical contact person,
contact John Barnett, Landscape Specialist, at (714) 335-6790. No contract or
technical questions will be accepted after seven (7) days prior to the date set for
proposal opening.
6. Proposal Guarantees
Performance Security - The selected contractor shall furnish two good and sufficient
bonds. Each of the said bonds shall be executed in a sum equal to: one hundred
percent (100%) of the contract price for the Payment Bond (material and labor) and
one hundred percent (100%) of the contract price for the Faithful Performance Bond.
One of the said bonds shall secure the payment of claims for material and labor, and
the other of the said bonds shall guarantee the faithful performance of the said contract
by the Contractor. Bonds shall be furnished by surety companies satisfactory to the
City Attorney on forms provided herein.
Pursuant to Public Contract Code Section 22300, provisions for substitution of
securities for performance retentions will be allowed.
Bid Security - Each bid/proposal must be accompanied by either cash, certified or
cashier's check, bidder's bond, or letter of credit made payable to the City of Del Mar
for an amount equal to at least ten percent (10%) of the amount bid/proposed, such
5

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