City of Wauwatosa - Lead Service Line Replacement Plan

Agency: City of Wauwatosa
State: Wisconsin
Type of Government: State & Local
NAICS Category:
  • 237110 - Water and Sewer Line and Related Structures Construction
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 562910 - Remediation Services
Posted Date: Mar 6, 2023
Due Date: Mar 31, 2023
Bid Source: Please Login to View Page
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City of Wauwatosa - Lead Service Line Replacement Plan
  • Start Date: 03/06/2023 11:00 AM
  • Close Date: 03/31/2023 1:01 PM
CITY OF WAUWATOSA
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS

Professional Services for a Full Lead Service Line Replacement Plan
In accordance with the EPA Lead and Copper Rule Revisions and WDNR Requirements

OFFICIAL NOTICE

PROPOSALS REQUESTED: Formal proposals will be received, per the instructions below, until 1:01 P.M. on March 31, 2023. Proposals received in response to this request will be forwarded to the City’s Director of Public Works for evaluation and consideration. NOTE: This is not a pubic bid opening.

The City of Wauwatosa, Wisconsin is soliciting engineering consulting proposals to prepare a Full Lead Service Line replacement program, assist with application of grants, and evaluation of the City’s existing service line material inventory. The written replacement program and material inventory, upon completion, will both be submitted to the Wisconsin Department of Natural Resources (WDNR) for their review and, ultimately, their approval. The Federal Lead and Copper Rule Revisions requires that utilities with known Lead Service Line’s (LSL) have a WDNR approved plan and service material inventory. The City is looking to submit both to the WDNR in late 2023/early 2024, All in accordance with the City of Wauwatosa Request for Proposal dated March 6, 2023 and this Official Notice.

Copies of the contract documents may be obtained by contacting the City of Wauwatosa Purchasing Department Office, at lschleimer@wauwatosa.net . All requests for documents will be fulfilled via email only.

PRE-PROPOSAL MEETING & QUESTIONS
A non-mandatory pre-proposal meeting will be held on Friday, March 17, 2023 at 11:00 AM. Attendees may participate either in person, at Wauwatosa City Hall, Committee Room #1, or via Zoom. Zoom participants can join by visiting https://www.zoom.us/join and then enter Meeting ID 854 3158 5402.

All questions outside of the pre-proposal meeting shall be directed via email to David Simpson, dsimpson@wauwatosa.net, and Adam Florin, aflorin@wauwatosa.net no later than noon, Wednesday, March 22, 2023 with the anticipation that responses to questions will be given no later than 3:00 PM, on Friday, March 24th at 4:00 PM.

PROPOSAL SUBMITTAL

Proposal responses are due no later than 1:01 PM, Friday, March 31, 2023. Proposals are to be a single PDF delivered via an email titled “Proposal for Professional Services-Lead Service Line Replacement Plan” to Laurie Schleimer, Purchasing Coordinator, lschleimer@wauwatosa.net and to Dave Simpson, Director of Public Works at dsimpson@wauwatosa.net

The City’s email system will not accept files larger than 10MB, if your proposal exceeds that limit please provide your submission via a digital drop box or FTP of your choosing and provide download instructions in your submission email.

PROPOSAL TIME SCHEDULE:
Listed below are estimated dates and times of actions related to this RFP:

• Proposal Release Date - March 6, 2023
• Pre-proposal Meeting- March 17th, 2023 at 11:00am.
• Questions Due- March 22nd, 2023 at noon
• Answers to Questions Received – March 24th, 2023 at 4:00 pm
• Proposals due - March 31st, 2023 at 1:01 PM
• Tentative Consultant Interviews (if deemed necessary) April 10-11, 2023
• Consideration of award by Common Council May 2nd, 2023

Proposer certifies that their proposal has been made without connection to any other vendor and is, in all respects, fair and without collusion or fraud, and is made with the understanding that no elected official or Wauwatosa City employee has an interest, directly or indirectly, unless otherwise stated.

The City of Wauwatosa reserves, exclusively to itself, the right to reject any or all proposals or to accept the proposal deemed most advantageous to the City and to waive any, or all, technicalities or informalities in submitted proposals. No proposals, alterations, or modifications to proposals shall be allowed after the official date of submission.

PATENTED DEVICES, EQUIPMENT AND PROCESSES: It is understood and agreed that without exception, bid prices include all royalties and costs arising from patents, trademarks, and copyrights. The successful bidder shall, in all cases, indemnify and save harmless the City of Wauwatosa from any and all claims for infringement by reason of the use of any such patented design, device, material, or process to be used or delivered, and shall indemnify the said City of Wauwatosa for any cost, expense, and damage which it may be obliged to pay by reason of such infringement, at any time during or after delivery.

Consultants are not permitted to contact individual City Council members or other City staff for clarification of the RFP.
Dated: March 6, 2023
Wauwatosa, Wisconsin

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