City of Omaha ? Grounds Maintenance for ROWs (Areas 1 and 3)

Agency: City of Omaha
State: Nebraska
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Oct 10, 2019
Due Date: Oct 23, 2019
Bid Source: Please Login to View Page
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City of Omaha – Grounds Maintenance for ROWs (Areas 1 and 3)

Opening Date: 11:00 a.m. CST on Wednesday, October 23, 2019

Contact Information: via email to bidquestions@douglascounty-ne.gov

Description: Per specifications

Link to Documents: Bid Documents ;

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NIC
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Grounds Maintenance for ROWs (Areas 1 and 3)
RETURN BIDS TO:
CITY CLERK
1819 Farnam Street
LC-1 Omaha-Douglas Civic Center
Omaha, NE 68183
NOT AN ORDER
Published: October 9, 2019
Page 1
BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF
$1,000.00
BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
Bid Opening Time & Date: 11:00 a.m. CT on
Wednesday, October 23, 2019
IMPORTANT
1. Bid must be in the office of the CITY CLERK, 1819 Farnam Street, LC-1,
4 Right is reserved to accept or reject any or all bids in their entirety and the bidders shall
OMAHA-DOUGLAS CIVIC CENTER, Omaha, NE 68183
by the opening date and time indicated in a sealed envelope marked:
BID ON: CITY OF OMAHA Grounds Maintenance for ROWs (Areas 1 and 3)
have the right to appeal any decision to the Omaha City Council.
5 When submitting bid on items listed, bidder may on a separate sheet, make
suggestions covering reduction in costs wherever this is possible through
2. As evidence of good faith a bid bond or certified check must be submitted with bid.
redesign, change of material or utilization of standard items or quantity change.
Bid bond or certified check shall be made payable to "City of Omaha"
FAILURE TO DO SO IS CAUSE FOR REJECTION.
6 Bid tabulation are available on the Douglas County Purchasing website:
www.douglascountypurchasing.org. DO NOT CALL FOR THIS INFORMATION.
3 The City of Omaha is tax exempt. Tax exempt certificates will be provided upon request
QUANTITY
Bid your lowest price, best delivery and terms, F.O.B. delivery point on the item(s) listed below:
DESCRIPTION
UNIT PRICE
Grounds Maintenance services for Right-of-Way areas
(ROWs 1 and 3) within the City of Omaha for the 2020-2021
seasons (April 2020 through December 2021) per the
attached specifications.
EXTENSION
Bids accepted on individual areas as well as all areas.
Each area will be considered separate and contract will be
awarded to the lowest qualified bidder per area.
TOTAL BID:
A bid bond in the amount of $1,000.00 is required with bid
submission.
$
.
($1,000.00 Bid Bond)
Questions regarding this bid should be sent via email to bidquestions@douglascounty-ne.gov. Vendor must include the bid title
in the subject line.
The deadline to submit questions on this bid is 11:00 a.m. on the Thursday before the bid opening date. Answers to questions
will be posted via an addendum no later than the Friday before bid opening at www.douglascountypurchasing.org.
Payment Terms______%____________ Firm:
Delivery (or completion)
Name:
__________calendar days following
award
Title:
Address:
Email Address:
(PLEASE PRINT LEGIBLY OR TYPE)
Street/P.O. Box
Phone:
City
Signature:
Incorporated In:
Fax:
State
Zip
DOUGLAS COUNTY
REQUEST FOR BID & BID SHEET
ON: CITY OF OMAHA - Grounds Maintenance for ROWs (Areas 1 and 3)
QUANTITY
NOT AN ORDER
DESCRIPTION
PRICE PER
ACRE
Page 2
EXTENDED
PRICE
MOWING AND TRIMMING
12 Area 1: 126.95 acres
BID/per acre: $___________ $___________
(Bid per acre x acres
x 12)
12 Area 3: 132.28 acres
BID/per acre: $___________ $___________
(Bid per acre x acres
x 12)
BROADLEAF WEED CONTROL SPRAY
2 Area 1: 126.95 acres
BID/per acre: $___________ $___________
(Bid per acre x acres
x 2)
2 Area 3: 132.28 acres
BID/per acre: $___________ $___________
(Bid per acre x acres
x 2)
Certified Applicator's Name::_________________________________
Registration Card Number:__________________________________
Expiration Date:___________________________________________
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA - Grounds Maintenance for ROWs (Areas 1 and 3)
NOT AN ORDER
Page 3
BID CLAUSES - TERMS AND CONDITIONS
REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and
listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank
check, or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha,
or lawful money of the United States, or a United States Government Bond (negotiable) are acceptable substitutes for bond
requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND
WOULD BE CAUSE FOR REJECTION OF BID. If a bidder submits more than one bid, only one bid bond is required.
Vendor Restrictions: From the date the bid is issued until a determination is announced regarding the selection of the contractor,
contact regarding this project between potential consultants/vendors/contractors and individuals employed by the City of Omaha
(Omaha) is restricted to only written communication with the person designated as the point of contact for this bid. Once a contractor
is preliminarily selected, that contractor is restricted from communicating with Omaha employees with the exception of employees
designated to negotiate, discuss or finalize a contract. Violation of this condition may be considered sufficient cause to reject
a contractor’s proposal and/or selection irrespective of any other condition.
Conflict of Interest: Pursuant to Section 8.05 of the Home Rule Charter and all state and local rules, CONTRACTOR assures City
of Omaha (CITY) that no elected Official or any officer or CITY employee shall have a financial interest, direct or indirect, in any CITY
agreement. In the performance of this agreement, CONTRACTOR will avoid all conflicts of interests or appearances of conflict of
interest. CONTRACTOR will report any conflict of interest immediately to the CITY. CONTRACTOR did not and will not provide any
money or other benefit of any kind to any CITY employee in the procuring of, facilitation of, and execution of or during the duration of
this Agreement.
Drug Free Policy: CONTRACTOR assures City of Omaha that CONTRACTOR has established and maintains a drug free
workplace policy.
Unavailability of Funding: Due to possible future reductions including but not limited City of Omaha (CITY), State and/or Federal
appropriations, the CITY cannot guarantee the continued availability of funding for this Agreement, notwithstanding the consideration
stated in this Agreement. In the event funds to finance this Agreement become unavailable either in full or in part due to such
reduction in appropriations, the CITY may terminate the Agreement or reduce the consideration upon notice in writing to Contractor.
The notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. The CITY shall be the
final authority as to the availability of funds. The effective date of such Agreement termination or reduction in consideration shall be
specified in the notice as the date of service of the notice or the actual effective date of the CITY, State and/or Federal funding
reduction, whichever is later. Provided, that reduction shall not apply to payments made for services satisfactorily completed prior to
the effective date. In the event of a reduction of consideration, Contractor may cancel this Agreement as of the effective date of the
proposed reduction upon the provision of advance written notice to CITY.
PAYMENT TERMS: Net 30 payment terms shall apply to all invoices billed to the City of Omaha. Payment of invoice amount will
occur within 30 days following receipt of invoice or receipt of goods/services, whichever is later.
FEDERAL DEBARMENT OR SUSPENSION
Has bidder or its principals been debarred or suspended from Federal contracts?
YES
NO (failure to provide a response may be cause for rejection of bid)
Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation in
Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this agreement
becomes debarred or suspended such Party shall notify the City of Omaha immediately.
Solid Waste Disposal: Pursuant to an Interlocal agreement between the City of Omaha (Res. 124) and Douglas County (Res. 85)
dated January 31, 2012, all solid waste collected and /or processed pursuant to City or County contracts is required to be taken to
the Douglas County Pheasant Point Landfill.
This includes trash, rubbish, construction, and other solid waste. This is a requirement that will not be waived.
C&D, hazardous waste, untreated medical waste, asbestos and recycled materials would be exempt from this directive.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA - Grounds Maintenance for ROWs (Areas 1 and 3)
NOT AN ORDER
Page 4
BID CLAUSES - TERMS AND CONDITIONS
Each site is a geographically separate site, not dependent or related to any other site, and each site will be considered
a separate award, per bid and attached specifications.
INSURANCE: Each bidder must provide a Certificate of Insurance with their bid documents which details
their current levels of coverage.
FOLLOWING AWARD OF CONTRACT: For City projects where the scope of work will be less than $200,000.00, it
is required that the awarded contractor provide a Certificate of Insurance meeting or exceeding the following levels of
insurance:(​ 1) adequate workers’ compensation (statutory); (2) commercial general liability in an amount not less than
$250,000 for any person for any number of claims arising out of a single occurrence and not less than ​$500,000 for all
claims arising out of a single occurrence; and (3) property damage insurance in an amount not less than​ $500,000;
and naming CITY OF OMAHA as an additional insured, except for Workers’ Compensation policies/certificates, for
the term of the agreement. ​Certificates of Insurance are required before service begins.
FOLLOWING AWARD OF CONTRACT: For City projects where the scope of work will exceed $200,000.00, it is
required that the awarded contractor provide a Certificate of Insurance meeting or exceeding the following levels of
insurance: ​(1) adequate workers’ compensation (statutory); (2) commercial general liability in an amount not less than
$​ 1,000,000 for any person for any number of claims arising out of a single occurrence and not less than $​ 5,000,000
for all claims arising out of a single occurrence; and (3) property damage insurance in an amount not less than​
$500,000; and naming CITY OF OMAHA as an additional insured, except for Workers’ Compensation
policies/certificates, for the term of the agreement. ​Certificates of Insurance are required before service begins.
REQUIREMENTS FOR PERFORMANCE BOND: The successful vendor shall provide a performance bond or
certified or cashier's check equal to his bid within ten (10) calendar days from award of the contract. The surety
company issuing the performance bond should be licensed by the State of Nebraska and listed on the current edition
of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check, or cashier's
check drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or
lawful money of the United States, or a United States Government Bond (negotiable) are acceptable substitutes for
bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES
FOR A PERFORMANCE BOND AND WOULD BE CAUSE FOR REJECTION OF BID.
INDEPENDENT VENDOR: Both parties understand and agree that (vendor) is an independent vendor under the
provisions of this Agreement and not employed by or otherwise affiliated with Douglas County (COUNTY) or the City
of Omaha (CITY). Employees of vendor (if any) are not employees of COUNTY/CITY.
Each Party shall pay all wages, salaries and other amounts due its employees and shall be responsible for all reports,
obligations, and payments pertaining to social security taxation, income tax withholding, workers’ compensation,
unemployment compensation, group insurance coverage, collective bargaining agreements or any other such similar
matters.
Both parties understand and agree that vendor is solely responsible for acquiring and maintaining, for the term of this
Agreement, adequate general and special liability insurance, including but not limited to workers’ compensation
insurance, sufficient to protect vendor’s ability to complete performance under this Agreement.
Neither Party shall have any authority to bind the other by or with any contract or agreement, nor to impose any liability
upon the other. All acts and contracts of each shall be in its own name and not in the name of the other.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA - Grounds Maintenance for ROWs (Areas 1 and 3)
NOT AN ORDER
Page 5
BID CLAUSES - TERMS AND CONDITIONS
Form CC-1: All bidders awarded a City contract in the amount of $10,000 or more must comply with the Contract
Compliance Ordinance by having a current Contract Compliance Report (Form CC-1) on file with the Human Rights &
Relations Department. This report shall be in effect for 24 months from the date received by the Human Rights &
Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the
Human Rights & Relations Department at (402) 444-5055.
Bidders are encouraged to use the following weblink to determine if they have a current Form CC-1 on file
(search by company name): https://humanrights.cityofomaha.org/cc-1-search
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat.
§48-1122, the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee,
or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms,
conditions, or privileges of employment because of the race, color, religion, sex, disability, or national origin of the
employee or applicant.
New Employee Work Eligibility Status (Neb. Rev. Stat. §4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work
eligibility status of new employees physically performing services within the State of Nebraska. A federal immigration
verification system means the electronic verification of the work authorization program authorized by the Illegal
Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an
equivalent federal program designated by the United States Department of Homeland Security or other federal
agency authorized to verify the work eligibility status of a newly hired employee.
If the Contractor is an individual or sole proprietorship, the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form, available on the
Department of Administrative Services website at www.das.state.ne.us .
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor
agrees to provide the US Citizenship and Immigration Services documentation required to verify the
Contractor’s lawful presence in the United States using the Systematic Alien Verification for
Entitlements (SAVE) Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the
Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as
required by Neb. Rev. Stat. § 4-108.
Non-Discrimination: Both Parties agree that in accordance with 42 USCS 12101 et seq., the Nebraska Fair
Employment Practice Act - Neb.Rev.Stat. §48-1122, and Omaha Municipal code 13-89, they will not discriminate
against any employee or applicant for employment, to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions, or privileges of employment because of the age, race, color, religion, sex,
disability, or national origin of the employee or applicant. None of the Parties shall, in the performance of this
Agreement, discriminate or permit discrimination in violation of federal or state laws or local ordinances.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET

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