City of Kyle Beautification Corridors: RFP-2023 Beautification & Facilities

Agency: City of Kyle
State: Texas
Type of Government: State & Local
Posted Date: Dec 13, 2023
Due Date: Dec 15, 2023
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Bid/RFP Status: Open - accepting bids and proposals Bid/RFP Due Date: Friday, December 15, 2023 - 2:00pm Bid/RFP Reference Number: RFP-2023 Beautification & Facilities Back to Bids/RFPs CITY OF KYLE, TEXAS REQUESTS FOR PROPOSAL (RFP) City of Kyle Beautification Corridors: RFP-2023 Beautification & Facilities SPECIFICATIONS AND GENERAL PROPOSAL REQUIREMENTS FOR THE CITY OF KYLE BEAUTIFICATION CORRIDORS NOTICE TO RESPONDERS: The City of Kyle is accepting proposals to provide the City landscaping beautification services as stated in this RFP and posted on our website: www.cityofkyle.com. Proposals marked Beautification Corridors: RFP-2023 Beautification & Facilities are to be submitted to: Jerry Hendrix City of Kyle, Chief of Staff 100 W. Center Street Kyle, TX 78640 (512) 262-3921 REQUEST FOR PROPOSAL DEADLINE: 2:00 PM, Friday December 15, 2023 Supporting Documents City of Kyle Beautification Corridors: RFP-2023 (161 KB)

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CITY OF KYLE, TEXAS REQUESTS FOR PROPOSAL (RFP)
City of Kyle Beautification Corridors: RFP-2023 Beautification & Facilities
SPECIFICATIONS AND GENERAL PROPOSAL REQUIREMENTS FOR THE
CITY OF KYLE BEAUTIFICATION CORRIDORS
NOTICE TO RESPONDERS:
The City of Kyle is accepting proposals to provide the City landscaping beautification services as stated in this RFP and
posted on our website: www.cityofkyle.com. Proposals marked Beautification Corridors: RFP-2023 Beautification &
Facilities are to be submitted to:
Jerry Hendrix
City of Kyle, Chief of Staff
100 W. Center Street
Kyle, TX 78640
(512) 262-3921
REQUEST FOR PROPOSAL DEADLINE: 2:00 PM, Friday December 15, 2023
The primary travel corridors include the following streets:
1. N. Burleson St. from W. Lockhart St. to Market Place Ave.
2. 1626 from Overpass to IH35 Frontage
3. 1626 from Overpass to Kohlers Crossing
4. Dacy Ln. from Beebe Rd. to Bunton Creek Rd.
5. Kyle Parkway from IH35 to Dacy Lane
6. Kyle Parkway from Dacy Ln. to Jack C. Hays Tr.
7. Marketplace Av. from IH-35 frontage Rd. to Old Bridge Tr.
8. Lehman Road from Bunton Creek Rd. to FM 150 E.
9. Philomena Dr. from HI-35 Frontage Rd. to Kyle Parkway
10. W. Center St. from N. Burleson to S. Old Stagecoach Rd.
11. 150 E - From I-35 Frontage to Hill St.
12. W. FM 150 from Lehman Rd. to IH-35 Frontage Rd
13. Veterans Dr from W. Center St. to Old Stagecoach Rd.
14. Hill St. from W. FM 150 to IH-35 Frontage Rd.
15. Bunton Creek from IH-35 Frontage Rd to Goforth Rd
*Click on link below to view a map of locations:
https://giskyle.maps.arcgis.com/apps/dashboards/0ed3dbcd5df748e7b48a9b785381b72c
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RFP-2023 Beautification & Facilities
All proposals received will be reviewed by City Staff. The staff’s recommendation will go to the Kyle City Council for final
approval and consideration as part of the budget process for the City’s Fiscal Year 2023-2024.
Proposals should be clearly marked, “Beautification Corridors: RFP-2023 Beautification & Facilities”. Any proposal
received later than the specified time, whether delivered in person, postal mail or emailed shall be disqualified. The City
of Kyle will not be responsible for delivering mail from the post office. The City of Kyle will not be responsible for
proposals delivered to any location other than the one specified above. The City of Kyle will not be responsible for
emailed proposals that did not get into the “inbox”. Respondents are encouraged to hand deliver their proposals well
ahead of opening time or follow up to confirm their proposals were received before deadline.
The City of Kyle reserves the right to reject any or all proposals submitted. Resolution 795-Adopted March 20, 2012: The
City of Kyle City Council herby gives local preferences if the contractor meets requirements under the Local Government
Code Section 271.9051.
The City of Kyle is exempt from taxation under the Sales Tax and Use Tax Laws, and proposals shall not include such
taxes.
SCOPES:
1. It is the desire of the City of Kyle to develop a “Gold Standard” maintenance plan for the city’s primary travel
corridors. This Gold Standard, includes the following minimum requirements:
a. No weeds in flower beds, grassy areas, sidewalks, etc.
b. All areas needing grass should have grass
c. All flower beds should be full of flowers and mulched
d. Tree wells under trees where it makes sense
e. Trim all trees so that sunlight can help grass underneath to grow. Trim tree sprouts.
f. Maintain irrigation, drip lines, etc.
g. Properly edged sidewalks
h. Fountain maintained
i. Lighting maintained
j. Blow off/ properly dispose of clippings
k. Dispose of debris/trash pick-up in area
2. The travel corridors requiring services and general list of assets can be found in exhibit A. * Contact Victoria
Torres (737) 414-9013 to set up a time to do a drive around of area
3. This Request for Proposal is for sixty (60) months of services beginning on November 1st, 2023, with options to
renew for up to three (3) years.
4. Costs are to be submitted per corridor per cycle and include frequency of service and cost itemization.
5. It is highly encouraged that interested parties perform a site visit to each corridor to verify assets.
6. The City of Kyle reserves the right to accept or reject any proposal submitted for any and all reasons.
7. The contractor will maintain general automobile liability insurance for all vehicles which the contractor brings
onto City property or use in any manner in the provision of services, including transportation to and from the
site where the services are rendered.
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RFP-2023 Beautification & Facilities
8. The contractor shall maintain general liability insurance in the amount of at least $1,000,000 per
incident/occurrence and $1,000,000 in aggregate for all incidents/occurrence during the policy period.
9. The contractor shall maintain Worker’s Compensation Insurance on all of the Company’s employees.
10. The contractor shall provide, in a form acceptable to the City, certificates of Worker’s Compensation Insurance,
Auto Liability Insurance and General Liability Insurance.
11. The subsequent years are subject to funding by City Council and will be approved within the 30 days when
renewal is being considered.
12. The contractor shall provide cell phone contact information to ensure communication during the time services
are rendered.
13. The contractor shall provide written plans for delivery of services and expected frequency of services during
various growing seasons.
14. All calls to the contractor shall be responded to within three (3) hours. If on-site remedies are necessary, the
contractor should work to correct the issue within twenty-four (24) hours of the initial call.
15. The proposal shall include a company narrative that includes, but not limited to:
The history of the company
The experience of the company’s principals
A descriptive narrative of the company’s ability to provide quality landscaping services to meet the
minimum standards.
Names of other Texas cities or clients that you have similar services for the past three years similar to
the scope and size of this proposal and contact information for reference purposes.
Photos, video or links to examples of similar projects during the last 3 years in Texas of similar size and
scope.
RFP RESPONSE FORMAT:
The proposal shall be submitted that shows the final total costs to complete all scopes listed. It is required that you
complete and return the RFP Response Page and all supporting documents as listed in Scope to be considered.
TERMINATION FOR DEFAULT:
The City of Kyle reserves the right to enforce the performance of successful proposal in any manner prescribed by
law or deemed to be in the best interest of the City in the event of breach or default of agreement. The City reserves
the right to terminate the agreement immediately in the event the successful proposal fails to: 1) meet delivery
schedules; 2) otherwise performs in accordance with these specifications. Breach of contract of default authorizes
the City to, among other things, award to another proposal, purchase elsewhere and charge the full increase in cost
and handling to defaulting successful proposal.
TERMS OF PAYMENT:
Any conditions other than payment in full 30 days after services provided shall be included in proposal. This includes
deposits and payments made the night of the show must be written in the proposal.
LIABILITY INSURANCE:
The Contractor shall maintain general liability insurance in the amount of at least $1,000,000 per
incident/occurrence and $1,000,000 in aggregate for all incidents/occurrence during the policy period. The
contractor shall provide, in a form acceptable to the City, certificates of Worker’s Compensation Insurance, Auto
Liability Insurance and General Liability Insurance.
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RFP-2023 Beautification & Facilities
RFP SUBMITTAL SCORING:
All complete proposals received will be reviewed by City Staff. The Staff’s recommendation will go to the Kyle City
Council for final approval.
Scoring Matrix:
Total cost to provide service based on Scope, including cost to provide service- 80%,
References- 20%
RFP SUBMITTAL PAGE
This page (page 4) shall be included in the submitted sealed proposal.
Total cost of the proposed services as described in Scope of RFP by corridor and by cycle will include cost of
equipment, labor, travel, licenses, insurance, and all other needs and requirements.
Included in this submission package at these required supporting documents:
_____ Company Narrative
_____ A copy of a certificate or sample certificate of Insurance showing at least $1M in General Liability, $1M in Auto
Liability and Statutory Workers Comp (Scope 6-8)
Company Name:
_________________________________________________________________
Company Mailing Address: _________________________________________________________________
Contact for Company/Vendor: ____________________________ Email: ___________________________
Daytime Phone Number:
____________________________
I, the undersigned agent for the company named above, certify that I am duly authorized to execute the proposal, that
this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other
provider, and that the contents of this proposal as to prices, terms or conditions of said proposal have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business
prior to the official opening of this RFP.
Authorized Company Official (signature):
Authorized Company Official’s Name: (printed):
_____________________________________________
_____________________________________________
Date Signed: ________________________________
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RFP-2023 Beautification & Facilities
EXHIBIT A
1. Burleson
a. Standard
i. Mowing as needed to maintain the desired aesthetic (see Scope Item #1)
ii. Trimming/Edging
iii. Weeding Sidewalk and ROW
iv. Irrigation (Where?)
v. Maintain Rain Gardens (x3)
vi. Maintain Roundabout and repair existing irrigation.
b. Assets
i. Flower Beds: 1 (Roundabout)
ii. Rain Gardens: 3
iii. Decorative Illumination
iv. Sidewalk
v. Curb and Gutter
vi. 5.43 Acres
vii. Code Enforcement
viii. Trees
2. 1626 from Overpass to Frontage
a. Standard
i. Mowing as needed to maintain the desired aesthetic (see Scope Item #1)
ii. Trimming/Edging
iii. Weeding Sidewalk and ROW
iv. Irrigation (Where?)
v. Possible area for proposed trees in center median. Irrigation would require a bore to the center
median area of 1626
b. Assets
i. North and South ROW’s Flowerbeds and Trees are currently maintained by property owners.
ii. Sidewalk
iii. Curb and Gutter
iv. TXDOT ROW
v. Code Enforcement
vi. 17.85 Acres between Corridors 2&3
3. 1626 from Overpass to Kohlers
a. Standard
i. Mowing as needed to maintain the desired aesthetic (see Scope Item #1)
ii. Trimming/Edging
iii. Weeding Sidewalk and ROW
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RFP-2023 Beautification & Facilities
This page presents a summary of the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: The information provided about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) on this website is for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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