CI for various department and/or local public agency projects, utilities, and Marcellus Shale

Agency: Commonweath of Pennsylvania
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jun 24, 2019
Due Date: Jul 11, 2019
Solicitation No: E04645
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Advertisement - Open End - Construction Inspection Services
Special Comments

This Open-End Agreement is to provide supplementary construction inspection staff under the Department's Inspector(s)-in-Charge on various Department AND/OR Highway Occupancy Permit projects AND /OR Local Public Agency projects AND/OR Inspection services required for Utilities and Marcellus Shale gas drilling activities located within the boundaries of Engineering District 3-0.

- The Inspection staff must utilize all construction apps on the iPad.

- Consultant construction inspection and documentation services will be during the months of March through November, unless directed by the Department Management.

The revisions to the standard S.O.W. for Construction Inspection - Changes to MET's as per “MEMO” letter dated June 4, 2019. Will be incorporated into this agreement.

Reference attached document.

Please note changes to the General Requirements dated 6/19/2019. These changes include updated classification requirements for inspection staff.

The anticipated date of selection for this agreement is 08/14/2019, with a NTP on the first work order anticipated for 10/07/2019.

Initiating Organization:
Engineering District 3-0 Status: Published
Agreement Type: Open End
Open End Sub-Type: Non Project Specific
100% State Funded: No
Services Requested: Construction Inspection
Selection Process: Modified
SOI Deadline: 07/11/2019
E04645 CI for various department and/or local public agency projects, utilities, and Marcellus Shale

* This advertisement was created from Agreement E04645
The Department of Transportation will retain an engineering firm for (1) open-end agreement to provide supplementary construction inspection staff under the Department's Inspector(s)-in-Charge to perform construction inspection services on various projects. The projects are administered by Engineering District 3-0 and are located in Engineering District 3-0. The Agreement may include roadway and bridge construction projects, and material plant inspection. The Agreement will be for a period of 5 years, with a maximum cost of 1,250,000.
Selection Criteria
The Department will establish an order of ranking of a minimum of (3 ) firms for the purpose of negotiating an agreement based on the Department's evaluation of the statements of interest received in response to this solicitation. The final ranking will be established directly from the statements of interest. Technical proposals will not be requested prior to the establishment of the final ranking.

The following factors, listed in order of importance, will be considered by the Department during the evaluation of the business partners submitting statements of interest:
Criteria Description Weight
Construction Inspection work experience and supervisory experience on PennDOT projects indicating an understanding of the Department's requirements, policies, and specifications, familiarity with construction inspection of Local Projects and ensure accurate and timely reporting of construction activities, materials and locations by the contractor during Utility and Marcellus Shale activities. 20%
How will the inspection staff work with PennDOT to assure contractor compliance with environmental permit conditions? 20%
Review of inspector's resumes, including length of employment, with an emphasis on construction inspection capabilities and specialized experience in maintenance and protection of traffic, soils, structures, concrete, asphalt, drainage, CPM schedules, Pennsylvania Project Collaboration Center (PPCC) and ECMS V3 documentation. 20%
How will the team assure the Department or Local Public Agency that the project is constructed in a cost-efficient manner and a quality construction project to minimize future maintenance of the project as demonstrated in their Statement of Interest and QA/QC Plan on file in ECMS with the Department? 15%
Number of Inspectors in each of the following classifications: NICET (by level), NECEPT Bituminous Certification, and PennDOT Certified Concrete Field Testing Technician Certification. 10%
How will Management and Inspection staff work with the Department to assure the contractor meets the project milestones? 10%
How did the team preform on past projects? 5%
Weight Total: 100%
Staff Classification
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.

It is anticipated that a supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the inspection classifications as detailed in the General Requirements and any additional requirements set forth in this advertisement. The classifications of TCIS, TCI and TA have been amended to identify multiple levels of compensation based on experience and training. Please refer to the General Requirements for the changes. For these three classifications, the submitting firm may propose either a TCIS-1 or 2 for each TCIS required, either a TCI-1, 2, or 3 for each TCI required and either a TA-1 or 2 for each TA required. The maximum hourly rate for each of these sub-classifications is stated later in this advertisement. The Maximum Straight Time Hourly Payroll Rate shown in the following table is the maximum rate for the highest sub-classification.
Staff Description Inspectors Resumes
CI (Coatings Inspector) 2 2
TA (Transportation Assistant) 2 0
TCI (Transportation Construction Inspector) 12 12
TCIS (Transportation Construction Inspector Supervisor) 3 3

Maximum straight time payroll reimbursement per hour for subsequent calendar years, if applicable, will be established at the scope of work meeting.

In order to be capable of addressing any tasks associated with the contractor's activities over the life of the project, the Department reserves the right to increase or decrease inspection staff on each part (or work order).

The number of inspectors and classifications listed above is solely for the selection process. This is an estimate based on available information at the time of the advertisement. Understandably, the number and classifications may vary depending on various factors. Adjustments can be made provided the staffing requested is within the standard scope of work.

The Maximum straight time hourly payroll rate is the maximum straight time hourly rate paid to an employee in a specific Department Payroll Classification. The Department reserves the right to negotiate hourly payroll rates of individuals based on knowledge, experience and education up to the payroll classification maximum hourly payroll rate.

The maximum straight time hourly payroll rate for each specific Department Payroll Classification as of July 1, 2018 is as follows:
1. Transportation Construction Manager: TCM-2 $37.32, TCM-1 $32.72
2. Transportation Construction Inspector Supervisor: TCIS-2 $30.64, TCIS-1 $29.25
3. Transportation Construction Inspector: TCI-3 $26.79, TCI-2 $25.67, TCI-1 $24.52
4. Transportation Assistant: TA-2 $20.64, TA-1 $17.55
5. Coatings Inspector: CI-3 $40.71, CI-2 $34.18, CI-1 $25.08
Work Task

The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department the selected firm will be required to keep records and document the construction work, prepare current and final estimates for payment to the construction contractor, assist the Department in obtaining compliance with the labor standards safety and accident prevention and equal opportunity provisions of

- Inspectors will be required to complete RMS Pavement Data forms located at PPCC/ References/ District 03 / Blank forms. Navigate to page #2, to find both Excel & PDF versions for your convenience.

- Forms must be submitted in PPCC within 2 weeks of the completion of paving.

Firms applying must have qualified personnel capable of climbing structures during painting, rehabilitation, or construction.

Firms applying may be required to perform night operations.


The firm selected will be required to supply the following equipment for use by the consultant inspection staff at their actual cost not to exceed the maximum direct reimbursement shown below:

Description Max Reimbursement Qty
Cellular Phones As per invoice (Cell Phone Usage) 12
Nuclear Densometer Gauges/License @$660.00 each Maximum/monthly (Nuclear Densometer Gauge) 1
Vehicles for the Transportation of Nuclear Gauges @$850.00 each Maximum/monthly (Vehicle for Gauge) 1
iPad Reimbursement with acceptable IT policy for the iPad data usage 17
Bridge Industry Coatings Inspection Equipment @ $100.00 Each Maximum / Monthly 2

If the equipment is self-owned, reimbursement will be based on actual cost of ownership not to exceed the maximum allowable. If equipment is from an outside supplier, the engineer must secure a minimum of three written quotes. The Department reserves the right to request additional quotes.

iPad Device Requirements:

· All inspection staff are required to have iPads with 4G service unless otherwise agreed to by the Department.

· PennDOT apps are designed to support iPad 4 or newer which are running the latest version of iOS.

· iPad's must have at least a minimum of 16 GB internal storage.

· Cost of device and IT support services will be the responsibility of the consultant.

· Cellular service costs may be reimbursed if the firm can provide a written policy to ensure direct project costs. This documentation must be attached to the technical proposal for each firm charging cellular service.

· The consultant will also need to enroll in the Apple VPP.

All custom B2B apps will be made available to business partners through the Apple VPP store. This requires creating a Business Apple ID at To register, you will need to provide a business phone number and email address, Dun & Bradstreet number, valid business address and a tax registration number, if applicable. Once this process is complete, notify PennDOT in accordance with the Apple Business Guide of your Apple ID and Requested Apps. For security purposes, PennDOT iPad apps are provided only to approved business partners through the VPP store. This access is controlled by your Business Apple ID. Once you have registered, provide your businesss Apple ID along with the requested apps to PennDOT by contacting the PennDOT IT Service Desk. Once your account has been approved and the apps made available, you will be contacted by PennDOT. For more detail on enrolling in Apple VPP or Downloading and Distributing apps from the VPP Store, please refer to the Apple VPP Business Guide. For any questions related to the PennDOT approval process or ECMS credentials, please visit

A maximum daily reimbursement amount for mileage to and from the work site will be established by multiplying 150 miles by the maximum Department allowable mileage rate per mile. The maximum reimbursed mileage is 75 miles each way for any given day. Mileage will be reimbursed for the shortest distance route from the inspector's residence to the work site and return using primarily state routes. A commuting distance of 15 miles each direction will be considered a normal commuting distance from the inspector's residence and will not be eligible for mileage reimbursement. An inspector will be reimbursed for either mileage to and from the work site or lodging, but will not be reimbursed for a combination of the two during the same day.

If using Lodging:

The only exception to the mileage above would be the first day of the work week if lodging is used. Mileage to the jobsite, up to 75 miles, and lodging for the first night will be allowed. Lodging will be reimbursed up to the current GSA maximum allowable lodging rates for the area where the inspector is working in lieu of mileage. Receipts for all costs must be provided to the Department upon request. Lodging will be reimbursed only for employees whose homes are more than 65 miles from the work site. The current GSA maximum allowable lodging rate for the month invoiced is required to be submitted with each invoice when lodging reimbursement is requested. Mileage home on the last day of the week would be reimbursed up to 75 miles home.

If using extended stay lodging through a hotel or apartment lodging for projects of long duration (60 days or more) the following management directive will apply:

The Department will need to approve the specifics regarding the rental costs. The documentation include calculations supporting the proposed costs prior to the firm actually using an apartment/hotel as extended lodging. The analysis should include the cost breakdown that shows the cost savings for renting an apartment as opposed to staying in a hotel daily. Therefore, the firm would need to show the cost benefit vs. paying for the normal lodging. The firm should come up with the total cost as a monthly cost (this being lower than lodging for a month) and the cost would be entered under Other Costs at a number of months (units) at the given cost. If the price proposal is already developed then you can enter the cost in the Commute/Lodging Miles category and include a comment that this cost includes the apartment lodging.

The following rule has been adopted from the Commonwealth Travel Manual 230.1

"Reimbursement will be limited to lodging, necessary utilities (cable and phone are excluded), and mileage or transportation costs for a biweekly roundtrip between the worksite and the traveler's permanent residence or headquarters. Subsistence expenses are not allowed. Mileage is not paid between lodging and temporary worksite."


Please complete and attach an employee summary sheet that shows the following breakdown of information. Please submit information in a chart format. This sheet will not count toward the maximum number of pages for a Statement of Interest.

Only names proposed on project should appear on chart:

1. APPLICANT NAME – indicate classification as shown on the current proposal.





6. NECEPT - indicate YES/NO


8. NICET - indicate LEVEL



All inspectors must be knowledgeable with PSA documentation.

Answering YES to ECMS EXPERIENCE means that individual can navigate through the ECMS website project screens to access/retrieve construction project information and reference documents.

All questions and answers are required to go through ECMS's "Questions and Responses" forum.

The statement of interest, at a minimum, should indicate how the selected firm will accomplish the tasks outlined and provide the services as detailed. The anticipated duration of the agreement is 5 years.

The goal for Disadvantaged Business Enterprise (DBE) participation in this agreement shall be 8 % of the total agreement cost. Cost included in a DBE firm's price proposal as direct cost of work and services by others shall not count as DBE participation in this agreement, unless completed by a DBE firm. Additional information concerning DBE participation in this agreement is contained in the General Requirements and Information Section referenced below.

Additional information regarding this Agreement/Advertisement and Statement of Interest requirements are contained in the General Requirements document.
March 2019 Construction Inspection SOW.pdf
Questions and Responses New
No records found.
Contact Information
Name Email Phone Fax Org
Tami R. Smith (570) 368-4228 (570) 368-4362 0300
Published SOI Deadline Revised Description
06/24/2019 07/11/2019

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