CHFA-261-RFP for Replacement of Air-Cooling Units In Main Computer Server Room

Agency: Connecticut Housing Finance Authority
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Sep 27, 2023
Due Date: Oct 18, 2023
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RFP Post Date Due Date Additional Documents
CHFA-261-RFP for Replacement of Air-Cooling Units In Main Computer Server Room 09/27/23 10/18/23 4:00 p.m.

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Dear Interested Party:
Date: September 27, 2023
REQUEST FOR PROPOSALS FOR
REPLACEMENT OF AIR-COOLING UNITS
IN MAIN COMPUTER SERVER ROOM
The Connecticut Housing Finance Authority (“CHFA”) requests written proposals from licensed
and qualified heating, ventilation, and air cooling (“HVAC”) companies to replace all three of
CHFA’s existing air-cooling units in its main computer server room on the third floor and related
equipment on the roof at 999 West Street, Rocky Hill, Connecticut. CHFA will not reimburse
for any expenses incurred in connection with this Request for Proposals (“RFP”) including, but
not limited to, the cost of site visit attendance, preparing the initial response and any additional
information requested or travel expenses relating to any oral presentation. Please be advised that
responses will be considered property of CHFA, are matters of public record, and may be
disclosed by CHFA after the awarding of a contract.
A SITE VISIT WILL BE HELD ON WEDNESDAY, OCTOBER 4, 2023, at 10:00 A.M.
AT CHFA’S OFFICES AT 999 WEST STREET, ROCKY HILL, CT 06067. Companies
should familiarize themselves with the equipment configuration and general layout of the area of
work prior to submitting a response. Please email Shelly Mondo at shelly.mondo@chfa no later
than October 3, 2023, to indicate that you will be attending.
OVERVIEW
CHFA, a body politic and corporate constituting a public instrumentality and political
subdivision of the State of Connecticut, was created in 1969 and operates pursuant to Chapter
134 of the Connecticut General Statutes, as amended. CHFA’s purpose is to help alleviate the
shortage of affordable housing for low-income and moderate-income families and persons in
Connecticut by providing single family mortgages, financing for rental housing, and mortgages
for the purchase, development and construction of housing.
For additional information about CHFA, please reference CHFA’s website at www.chfa.org.
SCOPE OF SERVICES
CHFA is seeking proposals on the replacement of all three air-cooling units and related
equipment located in its third-floor main computer server room and on roof. The following more
specifically describes the existing equipment:
Three 5-ton Liebert BU067A-CAEI (in third floor server room)
Three .5 HP supply fan motors (in third floor server room)
Three .25 condenser fan motors (in third floor server room)
Three 95 F Liebert ambient fan speed control condensers (on roof)
The services also include but may not be limited to the recovery and proper disposal of
refrigerant from the existing three units, disconnecting and disposing the existing equipment, the
installation of new refrigerant lines, if needed, and electrical upgrades for the new condensers, if
required.
CHFA encourages companies to consider more efficient units and equipment in the proposal to
replace CHFA’s existing equipment. New equipment performance requirements desired include
electric re-heat for dehumidification, variable speed EC fans, refrigerant side economizer for
winter free-cooling, networked control system to integrate and stage all three units via single
lead/lag/staging control, bacnet connection for future BMS integration, and low-GWP
refrigerants, if available.
New equipment airflow configuration shall match existing units; nominal and actual capacities
shall match the existing units; power supply (voltage, phase, and frequency) shall match the
existing units; physical size shall be approximately the same as the existing units; and weights
shall be approximately the same as the existing units. Companies shall be responsible for
obtaining for CHFA all available utility rebates, incentives and/or credit, if any, for equipment.
CHFA makes no representation as to the status of any piece of equipment. The selected
company will be responsible for examining each component as part of the project.
EVALUATION CRITERIA
Companies will be evaluated on the basis of written responses to this RFP, additional written
information as requested by CHFA and interviews, if any, including, but not limited to, the
following criteria:
Qualifications, relevant experience, and licensing
Thoroughness of system evaluation
Approach and recommendation for project
Costs
Anticipated time frame
Warranty
Commitment to Affirmative Action and/or Diversity, Equity, and Inclusion of
company
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REQUESTED INFORMATION
All companies must address the following issues and questions:
1. Provide a brief description of your company’s experience with similar size projects and
available capacity of key staff required to perform the work.
2. Provide copies of State of Connecticut licenses for Connecticut Heating, Piping and
Cooling and any other licenses for other professionals who will be available to CHFA.
3. Provide a description of the recommended approach/methodology for full replacement of
the existing units.
4. Provide costs for the project. Fees should include but not be limited to the following:
Recovering refrigerant from existing three units with proper disposition
Disconnecting and disposing existing three units (and 3 outdoor rooftop condensers)
Furnishing and installing new units
o New refrigerant lines, if needed
o Electrical upgrades for new condensers
o Cranes and other equipment for new equipment
o Labor
o Temporary units during disconnection of old units and replacement with new
units
o Warranty
5. Provide anticipated timeframe for the project. Timeline should factor in the availability
of parts and equipment. The project is time sensitive and only those respondents who
represent that they are able to immediately commence work should apply.
6. Provide any anticipated subcontracting including what type of work and the company or
companies to be subcontracted. Any subcontracting is subject to CHFA review and
written approval; and any subcontracted company utilized by the selected company is
subject to all requirements of this RFP and any awarded contract.
7. Describe your presence in Connecticut, if any, including corporate existence in
Connecticut, whether formed in Connecticut or authorized to do business in the state.
This may include, but not be limited to, information on the number of offices your
company maintains in Connecticut, the location of such offices, the number of
Connecticut residents employed in those offices, and payroll and corporate taxes paid in
Connecticut. If your company currently is not registered with the Connecticut Secretary
of State, please indicate whether your company will register if your company is awarded
this contract.
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8. Include any participation by your company in any civic or other non-profit activities,
including any charitable contributions that your company made in Connecticut.
9. Provide, in tabular form, information on the employee composition of your company
indicating the total number of employees and the total number and percentages of
minorities and women employed and their titles.
10. Submit specific information regarding your company’s commitment to Affirmative
Action and/or Diversity, Equity, and Inclusion. Please include, at a minimum, policies
and practices, including but not limited to hiring practices, and any information that
would demonstrate your company’s commitment to expanding diversity in the
workplace, including recruiting initiatives, retention and promotion efforts and ongoing
assessment of your company’s progress with respect to underrepresented groups (e.g. in
terms of ethnicity, gender, sexual orientation, disability, etc.). Please include your
company's most recent EEO-1 report if required to file.
11. Describe your company’s commitment to diversity, education, and training of the next
generation of workers in your profession.
12. Does your company have a written policy, program, or initiatives to foster business
relationships with the underrepresented groups? If so, please provide details of the
program and the percentage of business conducted with those groups.
13. Describe any and all material lawsuits, legal or administrative proceedings or
governmental investigations, criminal actions or law enforcement activities (including
those by federal, state or local authorities, or self-regulatory organizations) or non-routine
inquiries or investigations relating to you, your company, or any of your affiliates,
including any proceedings to which you, your company, your affiliates or any of their
respective officers, directors or employees are a named party or of which any of such has
been the focus, that have occurred in the last three (3) years or that are currently
threatened, including whether you, your company, or any of your affiliates, or their
respective officers, directors or employees have been censured by any regulatory body.
Describe any such circumstances and advise whether these investigations or proceedings
will affect you or your company’s ability to complete the proposed transaction and
perform the services in this RFP.
14. Describe whether you foresee any potential conflicts of interest arising from providing
HVAC services to CHFA. If so, describe how your company would address potential
conflicts of interest.
15. Has your company ever been removed from an account prior to the expiration of its
contract (i.e., been fired)? If so, please explain. If you wish, list the name of a third party
with whom the Authority could discuss this termination.
16. Describe your company's knowledge of and past experience with CHFA.
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17. Please provide as references a minimum of three clients for whom your company has
provided similar and substantial services. Please include the name of the person to
contact, his or her phone number and email address. Please include as references any
other State of Connecticut agencies or departments that have engaged your company to
perform services.
18. Selected persons or companies must comply with CHFA and State Ethics requirements,
laws, and regulations. Persons or companies seeking to do business with CHFA are
required to comply with the ethics statement, attached hereto on Exhibit C, and the
applicable provisions of the Code of Ethics and Code of Ethics for Lobbyists
incorporated therein by reference.
19. An authorized signatory of any company submitting proposals is required to execute and
submit with the proposals and with any contract awarded in accordance herewith all
applicable representations and certifications set forth on Exhibit A, attached hereto and
made a part hereof, regarding:
Whistleblowing; Connecticut General Statutes §4-61dd
Gift and Campaign Contributions; Connecticut General Statutes §4-252, as
amended by Public Act 21-76
Entities Making Investments in Iran; Connecticut General Statutes §4-252a, as
amended by Public Act 21-76
Nondiscrimination; Connecticut General Statutes §4a-60 & Connecticut General
Statutes §4a-60a, as amended by Public Act 21-76
Consulting Agreements; Connecticut General Statutes §4a-81
Campaign Financing Contributions; Connecticut General Statutes §9-612, as
amended by Public Act 21-76
Occupational Safety & Health; Connecticut General Statutes §31-57b
Contractual Representations Concerning State Ethics Laws; Connecticut General
Statutes §1-101qq, as amended by Public Act 21-76
State Contractors Guide to the Code of Ethics
All of the above are attached hereto in full and incorporated herein on Exhibit C.
FREEDOM OF INFORMATION ACT
Please be advised that all information submitted in a proposal or in response to a request for
additional information is subject to disclosure under the Connecticut Freedom of Information
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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