Chehaw Perimeter Fence

Agency: City of Albany
State: Georgia
Type of Government: State & Local
Posted Date: Nov 9, 2019
Due Date: Nov 14, 2019
Solicitation No: 20-20-001
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Bid Number Bid Name Pre-Bid Bid Opening Bid Tabulation
20-20-001 Chehaw Perimeter Fence -- November 14, 2019

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QUOTATION SHEET - This Is NOT An Order
Chehaw Park Authority
105 Chehaw Park Authority Park Road
ALBANY, GEORGIA 31701
DATE: 11/7/2019
BID REF #20-20-001 PAGE 1
REQUESTING DPT: Zoological DELIVER TO: 105 Chehaw Park Rd
Tommy Gregors, Executive Director
PH. 229-430-5277 FAX 229-430-
BUYER: Ben Roberts
PREBID CONFERENCE: N/A
SALES TAX #: 303426927
BIDS MUST BE RECEIVED BY THE FINANCE OFFICE BY: 3 PM, Nov 14, 2019
FEIN #: 42-1670058
X
FREIGHT INCLUDED IN PRICE
SAMPLE REQUIRED IF BID ALTERNATE BRAND
STATE MAKE & MODEL BID
X STATEMENT OF WARRANTY REQUIRED
PRICES FIRM FOR ONE YEAR
X DELIVERY DATE PRIME IMPORTANCE
MUST BID AS SPECIFIED
ANNUAL REQUIREMENT
STATE DELIVERY TIME AFTER RECEIPT OF ORDER ON EACH ITEM.
BID SEPARATELY ON EACH ITEM - QUOTE ALL PRICES F.O.B. ALBANY, GA. FREIGHT PREPAID AND INCLUDED IN PRICE
Est. QTY
DESCRIPTION
Chehaw Park Authority is seeking sealed competitive bids to repair and
replace various sections of chain link throughout the Zoo.
UNIT PRICE TOTAL PRICE
Work will be performed at various locations throughout Chehaw Park
at 105 Chehaw Park Authority Park Road in Albany GA
CERTAIN AREAS OF THIS BID MUST BE COMPLETED BY FEB 19, 2019
Fence Specifications:
1
Eight (8) foot high chain link galvanized fencing installation to cover
1,545 feet*
1
Six (6) foot high chain-link galvanized fencing installation to cover 1,100
feet with six (6) strands of barbwire
1
Six (6) strands of barbwire installation to cover 1,000 feet
1
Three (3) strands of barbwire installation to cover 3,340’ including
upright posts
1
Three (3) foot chain link installation with 45° angle posts to 300 feet
*Wire: 9 gauge; Top rail: 1 5/8” (.047); Line post: 2” (.005)
Terminals: 3” (.095); Gate Posts: 3” & 4” schedule 40;
Gate Frame: 1 5/8 & 2” schedule 40; #7 cable at the fence
bottom
FEDERAL TAX ID #_____________________
FIRM NAME
TERM DISCOUNT
ADDRESS
Check if new Address
CITY/STATE/ZIP
This Bid Must Be Signed By Authorized
Representative
SIGNATURE
FAX #
PHONE#
EMAIL
20-20-001 Fence Repair/Replacement
1
QTY
Chehaw Park Authority
105 Chehaw Park Authority Park Road
Albany, GA 31701
DESCRIPTION
Quotation Sheet
Pg. 2
UNIT PRICE TOTAL PRICE
TOTAL BID
COMPANY NAME
PRINT NAME
TITLE
SIGNATURE
DATE
20-20-001 Fence Repair/Replacement
2
CHEHAW PARK AUTHORITY
ALBANY, GEORGIA
INSTRUCTIONS TO BIDDERS
These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in
special bid and contract terms issued with any individual bid.
1. The following criteria are used in determining low responsible bidder.
(a) The ability, capacity and skill of bidder to perform required service.
(b) Whether bidder can perform service promptly or within specified time.
(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.
(d) The performance of previous contracts.
(e) The suitability of equipment or material for Chehaw Park Authority use.
(f) The ability of bidder to provide future maintenance and parts service.
2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be
considered in determining low bids if they are deemed advantageous to the organization.
3. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.
4. All requested information should be included in bid envelope. All desired information must be signed and
included for your bid to receive full consideration. Failure to submit any required form will be cause for bid
to be rejected as non-responsive.
5. All questions, inquiries and requests for clarification shall be directed as designated.
6. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall
terminate absolutely and without further obligation on the part of Chehaw Park Authority at the close of the
calendar year in which it was executed and at the close of each succeeding calendar year for which it may be
renewed; (2) The contract may provide for automatic renewal unless positive action is taken by Chehaw Park
Authority to terminate such contract, and the nature of such action shall be determined Chehaw Park
Authority and specified in the contract; (3) The contract shall state the total obligation of Chehaw Park
Authority for the calendar year of execution and shall further state the total obligation which will be incurred
in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies,
materials, equipment, or other personal property shall remain in the vendor until fully paid for by Chehaw
Park Authority.
7. Quote all prices F.O.B. Park property or as specified in bid documents.
8. Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a
Chehaw Park Authority furnished envelope or other envelopes.
9. Bid/Proposal must be received and stamped by the Finance Office before time stipulated in bid/proposal
documents. No responsibility will attach to any Chehaw Park Authority representative or employee for
premature opening of bid not properly addressed or identified.
10. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known
source of supply.
11. Bids received late will not be accepted, and Chehaw Park Authority will not be responsible for late mail
delivery.
12. Should a bid be misplaced by Chehaw Park Authority and found later it will be considered.
13. Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of
cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business
in Georgia.
14. All bidders must be recognized and authorized dealers in the materials or equipment specified and be
qualified to advise in their application or use. A bidder at any time requested must satisfy the Executive
20-20-001 Fence Repair/Replacement
3
Director and Park Authority that has the requisite organization, capital, plant, stock, ability and experience
to satisfactorily execute the contract in accordance with the provisions of the contract in which he is
interested.
15. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or
bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation,
such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).
16. When requested, SAMPLES will be furnished free of expense, properly marked for identification and
accompanied by list where there is more than one sample. Chehaw Park Authority reserves the right to
mutilate or destroy any samples submitted whenever it may be in the best interests of Chehaw Park Authority
to do so for the purpose of testing.
17. Chehaw Park Authority will reject any material, supplies or equipment that do not meet the specifications,
even though bidder lists the trade name or names of such materials on the bid or price quotation form.
18. The unauthorized use of patented articles is done entirely at the risk of the successful bidder.
19. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only.
Chehaw Park Authority may purchase more or less than the estimated quantity, and the vendor must not
assume that such estimated quantity is part of the contract.
20. Only the latest model equipment as evidenced by the manufacturer’s current published literature will be
considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be
composed of new parts and materials. Any unit containing used parts or having seen any service other than
the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications,
all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be
furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be
inspected and bear the latest inspection sticker of the Georgia Department of Revenue.
21. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle,
Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.
22. Prospective bidders are responsible for examining the location of the proposed work or delivery and
determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the
same.
23. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision
of the Executive Director and/or the Department to which they are delivered. If defective material,
equipment or supplies are discovered, the contractor, upon being instructed by the Executive Director or
their designee, shall remove, or make good such material, equipment or supplies without extra
compensation. It is expressly understood and agreed that the inspection of materials by Chehaw Park
Authority will in no way lessen the responsibility of the contractor or release him from his obligation to
perform and deliver to Chehaw Park Authority sound and satisfactory materials, equipment or supplies. The
contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost
to be deducted from any monies due him by Chehaw Park Authority, the City or County.
24. Unless otherwise specified by the Executive Director all materials, supplies or equipment quoted herein must
be delivered within thirty (30) days from date of notification or exception noted on bid sheet.
25. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to
the Chehaw Park Authority or City/County or who has failed in any former contract with Chehaw Park
Authority or the City/County to perform work satisfactorily, either as to the character of the work, the
fulfillment of the guarantee, or the time consumed in completing the work.
26. Reasonable grounds for supposing that any bidder is interested in more than one proposal/bid for the same
item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.
27. Unless otherwise specified Chehaw Park Authority reserves the right to award each item separately or on a
lump sum basis, whichever is in the best interest of Chehaw Park Authority.
20-20-001 Fence Repair/Replacement
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28. Chehaw Park Authority reserves the right to waive any minor discrepancies, reject any or all bids or proposals,
and to purchase any part, all or none of the services, materials, supplies or equipment specified.
29. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the
bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the bid. Signature must be written in ink.
30. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be
withdrawn without cause in the 60-day period after bids are opened.
31. It is mutually understood and agreed that if any time the Executive Director shall be of the opinion that the
contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory,
or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing
the same in bad faith, the Executive Director shall have the power to notify the aforesaid contractor of the
nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in
bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction
of the Executive Director, he shall thereupon have the power to take whatever action he may deem necessary
to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged,
shall be deducted from any paid by Chehaw Park Authority out of such monies as may become due to the
said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum,
then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns,
shall pay the amount of such excess to Chehaw Park Authority on notice by the Executive Director of the
excess due.
32. If the bidder proposes to furnish any item of a foreign make or product, he should write “Foreign” together
with the name of the originating country opposite such item on bid/proposal.
33. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made
prior to the time of opening of bids, otherwise such complaint cannot be properly considered.
34. No vendor writing restrictive specifications for Chehaw Park Authority will be allowed to bid on the project.
35. Contracts may be cancelled by Chehaw Park Authority with or without cause with 30-day written notice.
36. All Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of
Incorporation, and a listing of the principals of the corporation with the bid/proposal.
37. All bidders/proposers should provide their tax identification number with the bid/proposal.
38. Local bidder (domiciled in Dougherty/Lee County limits) will receive bid in the event of tie bids. In the case
of tie bids between out of town companies or between local concerns, evaluated as equal, bid will be
recommended or awarded by chance coin toss, or drawing straws.
39. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and
occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all
known subcontractors must possess or will be required to obtain a Dougherty or Lee County Occupational
Tax Certificate or Registration.
PROCUREMENT FORM - Revised 11.5.19
20-20-001 Fence Repair/Replacement
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