Chain Link Fencing for Andale Yard Public Works AND On-Call Fencing Contract for Sedgwick County

Agency: Sedgwick County
State: Kansas
Type of Government: State & Local
Caegory:
  • 56 - Construction and Building Materials
Posted Date: Feb 19, 2019
Due Date: Feb 26, 2019
Solicitation No: 19-0009
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFB/RFP Due Date Description Document Pre-bid Conference
19-0009 2/26/2019 1:45:00 PM Chain Link Fencing for Andale Yard Public Works AND On-Call Fencing Contract for Sedgwick County The Pre-Bid Meeting has been rescheduled to Wednesday, February 13, 2019 at 2:00 p.m. County Staff will meet with vendors outside at the Public Works Andale Yard Main Office 5858 North 247th Street West Andale, Kansas 67001.

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SEDGWICK COUNTY, KANSAS
FINANCE DEPARTMENT
Purchasing Section
525 N. Main, Suite 823 ~ Wichita, KS 67203
Phone: 316 660-7255 Fax: 316 383-7055
https://www.sedgwickcounty.org/finance/purchasing/reque
sts-for-bid-and-proposal/
REQUEST FOR BID
#19-0009
CHAIN LINK FENCING for ANDALE YARD PUBLIC WORKS and
ON-CALL FENCING CONTRACT for SEDGWICK COUNTY
January 28, 2019
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for Chain Link Fencing for Andale Yard
Public Works. If your firm is interested in submitting a response, please do so in accordance with the instructions
contained within the attached Request for Bid. Responses are due no later than 1:45 p.m. CST, February 26, 2019.
There will be a pre-bid meeting on Thursday, February 7, 2019 at 2:00 p.m. CST. County Staff will meet with
vendors outside at the Public Works Andale Yard Main Office 5858 North 247th Street West Andale, Kansas
67001.
All contact concerning this solicitation shall be made through the Purchasing Section. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Section in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.
Sincerely,
Kristen McGovern
Senior Buyer
KM/ch
RFB#19-0009
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Sedgwick County….Working for You
Table of Contents
I. Purpose
II. Submittals
III. Scope of Work
IV. Sedgwick County’s Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
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Sedgwick County….Working for You
I. Purpose
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population
estimated at more than 511,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas’ counties. Organizationally, the County is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
Sedgwick County is seeking bids for Chain Link Fencing for Andale Yard, in accordance with the specifications outlined,
for Public Works and to establish a contract for On-Call Fencing. Sedgwick County reserves the right to award to multiple
vendors.
II. Submittals
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate, submit one (1) original AND one (1) electronic copy
(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Kristen McGovern
Senior Buyer
Sedgwick County Purchasing Section
525 N. Main, Suite 823
Wichita, KS 67203
SUBMITTALS are due NO LATER THAN 1:45 p.m. CST, TUESDAY, February 26, 2019. Responses must be sealed
and marked on the lower left-hand corner with the firm name and address, bid number, and bid due date. Late or
incomplete responses will not be accepted and will not receive consideration for final award.
Bid responses will be acknowledged and read into record at bid opening which will occur at 2:00 p.m. CST, on the due
date.
III. Scope of Work
Public Works Andale Yard requires additional fencing due to increased residential activity in the adjacent subdivision.
A map is included in this bid (page 10) for estimating purposes to determine the length and siting of the fence needed.
Below is strictly an estimate of the eight (8) foot fence and parts needed to complete this project. The County will
rely on bidders to provide exact specifications for labor and materials in their Bid submission.
Estimated specifications:
o (Galvanized metals)
o 8-foot, 9-gauge chain link
o 1 and 5/8” top rail
o 2 and 3/8” line posts
o 2 and 7/8” terminal posts
o 7 gauge bottom tension wire
o Bracing, trussing, fittings, and tie wire
The Pre-Bid meeting will provide the Bidder an opportunity to visit the site to be able to get an exact estimate of materials
needed for this job.
In addition, the County desires to establish an On-Call Fencing contract for all of Sedgwick County departments to utilize
for any fencing requirements.
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Sedgwick County….Working for You
IV. Sedgwick County’s Responsibilities
Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or
which is relevant to this project.
Designate a person to act as the County Contract Manager with respect to the work to be performed under this
contract.
County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
V. Bid Terms
A. Questions and Contact Information Kristen McGovern at Kristen.McGovern@sedgwick.gov by 5:00 p.m.
CST February 11, 2019. Any questions of a substantive nature will be answered in written form as an
addendum and posted on the purchasing website at
https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ under the Documents
column associated with this bid number by 5:00 p.m. CST February 15, 2019. Firms are responsible for
checking the website and acknowledging any addenda on their bid response form.
B. Minimum Firm Qualifications
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s)
and/or product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for
award. Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any
exceptions to the requirements listed should be clearly detailed in proposer’s response.
Bidders shall:
1. Have proper certification(s) or license(s) for the services/product specified in this document.
2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.
3. Have the capacity to acquire all required permits, bonds, escrows or insurances.
4. Provide appropriate project supervision and quality control procedures.
5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with
meeting this requirement will be the sole responsibility of the vendor.
C. Evaluation Criteria
An award will be made to the lowest responsible and responsive bidder.
D. Request for Bid Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Section at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Bid to interested parties
January 28, 2019
Pre-Bid Meeting at 5858 North 247th Street West Andale, Kansas 67001
February 7, 2019
Clarification, Information and Questions submitted in writing by 5:00 p.m. CST
February 11, 2019
Addendum Issued
February 15, 2019
Sealed Bid due before 1:45p.m. CST
February 26, 2019
Evaluation Period
February 27, 2019
Board of Bids and Contracts Recommendation
February 28, 2019
Board of County Commission Award
March 6, 2019
E. Contract Period and Payment Terms
A contractual period will begin following Board of County Commissioners (BoCC) approval of the successful firm(s)
until successful completion of the Andale Yard Fence project. The On-Call portion of this contract will be for two (2)
years with three (3) one (1) year options to renew. Sedgwick County reserves the right to award this to multiple
vendors.
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Sedgwick County….Working for You
Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is
understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available to
meet the obligations hereunder, either party reserves the right to terminate this agreement upon thirty (30) days prior
written notice to the other. Payment will be remitted following receipt of monthly detailed invoice.
Payment and Invoice Provisions
https://www.sedgwickcounty.org/media/39239/payment_and_invoice_provisions.pdf
F. Insurance Requirements
Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If
required, Contractor’s professional liability/errors and omissions insurance shall (i) have a policy retroactive date
prior to the date any professional services are provided for this project, and (ii) be maintained for a minimum of 3
years past completion of the project. Contractor shall furnish a certificate evidencing such coverage, with County
listed as an additional insured including both ongoing and completed operations, except for professional liability,
workers’ compensation and employer’s liability. Certificate shall be provided prior to award of contract.
Certificate shall remain in force during the duration of the project/services and will not be canceled, reduced,
modified, limited, or restricted until thirty (30) days after County receives written notice of such change. All
insurance must be with an insurance company with a minimum BEST rating of A-VIII and licensed to do business
in the State of Kansas (must be acknowledged on the bid/proposal response form).
NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in
your proposal response and also be noted on the certificate of insurance.
It is the responsibility of Contractor to require that any and all approved subcontractors meet the minimum
insurance requirements.
Workers’ Compensation:
Applicable coverage per State Statutes
Employer’s Liability Insurance:
$500,000.00
Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent):
Each Occurrence
$1,000,000.00
General Aggregate, per project
$2,000,000.00
Personal Injury
$1,000,000.00
Products and Completed Operations Aggregate
$2,000,000.00
Automobile Liability:
Combined single limit
$500,000.00
Umbrella Liability:
Following form for both the general liability and automobile
____ Required/ ____ Not Required
Each Claim
$1,000,000.00
Aggregate
$1,000,000.00
Professional Liability/ Errors & Omissions Insurance:
____ Required/ ____ Not Required
Each Claim
$1,000,000.00
Aggregate
$1,000,000.00
Pollution Liability Insurance:
____ Required/ ____ Not Required
Each Claim
$1,000,000.00
Aggregate
$1,000,000.00
RFB#19-0009
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Sedgwick County….Working for You

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