Card Access Control Upgrade/Replacement

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 561621 - Security Systems Services (except Locksmiths)
Posted Date: Nov 22, 2019
Due Date: Dec 20, 2019
Solicitation No: 281-FB20158
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
281-FB20158 Card Access Control Upgrade/Replacement
Mandatory Conf/Site Visit: 12/02/2019
11/22/2019 12/20/2019 12:00 PM ET 281-

Attachment Preview

Request for Proposals
Card Access Control Upgrade/Replacement
for
Forsyth County, NC
Proposals Will Be Received Until
12:00 Noon, Friday, December 20, 2019
By The City of W-S/Forsyth Co. Purchasing Department
In Room 324 City Hall Building
101 North Main Street
Winston-Salem, North Carolina
ADVERTISEMENT FOR BIDS
Sealed proposals endorsed Card Access Control Upgrade/Replacement to be furnished to Forsyth County
will be received by the City/County Purchasing Department in Suite 324, City Hall Building, 101 North Main
Street, Winston-Salem, N.C. until 12:00 Noon, Friday, December 20, 2019. To obtain the complete proposal
document or receive instructions for submitting proposals contact Jerry Bates via email jerryjb@cityofws.org,
phone 336-747-6939, or visit the Purchasing Department at same location from 8:00 A.M. to 5:00 P.M.
Monday through Friday. The County reserves the right to reject any and/or all proposals, bids, to waive
informalities in the bids, and to choose the bid that is in the best interests of the County.
Jerry Bates
Purchasing Director
FB20158
Card Access Control Upgrade/Replacement
Page 1 of 9
This document IS NOT the complete proposal. To obtain the completed proposal specifications
contact Jerry Bates via email jerryjb@cityofws.org, by phone 336-747-6939, or visit the Purchasing
Department, City Hall Building, Suite 324, 101 North Main Street, Winston-Salem, NC during
regular office hours.
MANDATORY PRE-PROPOSAL CONFERENCE / SITE VISIT
will be conducted at the
Forsyth County Government Center
201 N Chestnut Street, Winston-Salem NC 27101, 4th Floor, Multipurpose Room A
Winston-Salem, NC 27101
Beginning at
10:00 AM, Monday, December 2, 2019
FB20158
Card Access Control Upgrade/Replacement
Page 2 of 9
Notice to Proposers
It is the policy of the County of Forsyth that an employee, officer, or agent of the County may not participate
in any manner in the bidding, awarding, or administering of contracts or agreements in which they, or a member
of their immediate family, their business partner, or any organization in which they serve as an officer, director,
trustee, or employee, have a financial interest.
The successful Proposer must comply with all provisions of the Americans with Disabilities Act (ADA) and
all rules and regulations promulgated thereunder. By submitting a proposal, the successful Proposer agrees to
indemnify the County from and against all claims, suits, damages, costs, losses, and expenses in any manner
arising out of, or connected with, the failure of the Company, its subcontractors, agents, successors, assigns,
officers, or employees to comply with the provisions of the ADA or the rules and regulations promulgated
thereunder.
All proposals must be firm and not subject to increase, unless specified within the provisions of this Request
for Proposals (RFP) and mutually agreed upon by the County and the Proposer.
No special inducements will be considered that are not a part of the original proposal document.
County Rights and Options
The County, at its sole discretion, reserves the following rights:
To supplement, amend, substitute or otherwise modify this RFP at any time
To cancel this RFP with or without the substitution of another RFP
To take any action affecting this RFP, this RFP process, or the Services subject to this RFP that would
be in the best interests of the County
To issue additional requests for information or clarification from Offerors or to allow corrections of
errors or omissions
To require one or more Service Providers to supplement, clarify or provide additional information in
order for the County to evaluate the Responses submitted
To negotiate an agreement with a Service Provider based on the information provided in response to this
RFP.
To award one or more contract(s).
Public Records
Any material submitted in response to this RFP will become a “public record” once the Proposer’s document(s)
is opened and the Proposer is determined to be a participant in the solicitation process and shall be subject to
public disclosure consistent with Chapter 132, North Carolina Statutes. Proposers must claim any applicable
exemptions to disclosure provided by law in their response to this RFP. Proposers must identify materials to
be protected, and must state the reasons why such exclusion from public disclosure is necessary and legal. The
County reserves the right to make all final determination(s) of the applicability of North Carolina General
Statutes § 132-1.2, Confidential Information.
Trade Secrets/Confidentiality
Proposers must claim any material which qualifies as "trade secret" information under N.C.G.S. 66-152(3) in
their response to this RFP and must state the reasons why such exclusion from public disclosure is necessary
and legal.
To properly designate material as trade secret under these circumstances, each Proposer must take the
following precautions: (a) any trade secrets submitted by a Proposer should be submitted in a separate, sealed
envelope marked "Trade Secret - Confidential and Proprietary Information - Do Not Disclose Except for the
Purpose of Evaluating this Proposal," and (b) the same trade secret/confidentiality designation should be
stamped on each page of the trade secret materials contained in the envelope.
FB20158
Card Access Control Upgrade/Replacement
Page 3 of 9
Notice to Proposers
Do not attempt to designate your entire proposal as a trade secret, and do not attempt to designate
pricing information as a trade secret. Doing so may result in your proposal being disqualified.
In submitting a proposal, each Proposer agrees that the City/County may reveal any trade secret materials
contained in such response to all City/County staff and City/County officials involved in the selection process.
Familiarity with Laws and Ordinances
The submission of a proposal on the equipment and services requested herein shall be considered as a
representation that the Proposer is familiar with all federal, state, and local laws, ordinances, rules and
regulations which affect those engaged or employed in the provision of such services, or equipment used in
the provision of such services, or which in any way affects the conduct of the provision of such services; and
no plea of misunderstanding will be considered on account of ignorance thereof. If the Proposer discovers any
provisions in the RFP documents that are contrary to or inconsistent with any law, ordinance, or regulation, it
shall be reported to the County in writing without delay.
E-Verify Compliance
Per N.C.G.S. 143-133.3“E-VERIFY. Provider shall comply with the requirements of Article 2 of Chapter 64
of the North Carolina General Statutes. Further, if the Provider utilizes a subcontractor, the Provider shall
require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina
General Statutes.”
Iran Divestment Act
Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging in
business activities in Iran, prepared pursuant to NCGS 147-86.58, nor will Provider utilize on this agreement
any subcontractor on such list. This list, along with additional information about the Iran Divestment Act, is
available on the Treasurer’s Office site:
https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/-Divestment-Act-
Resources.aspx.ay
Divestment from Companies that Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies engaged in
a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement any
subcontractor on said list.”
Timeline (subject to changes):
Request for Proposals (RFP) released:
***Mandatory Onsite Pre Bid Meeting:
Questions/Inquiry Deadline:
Proposals Due:
On or before November 22, 2019
December 2, 2019 at 10am
December 9, 2019 at 12pm
December 20, 2019 at 12pm
*** The mandatory onsite pre bid meeting will be held at 10am on 12/2/2019 at the Forsyth County
Government Center, 201 N Chestnut Street, Winston Salem NC 27101, 4th Floor, Multipurpose Room A.
FB20158
Card Access Control Upgrade/Replacement
Page 4 of 9
INSTRUCTIONS TO PROPOSERS
INTRODUCTION:
This entire set of documents constitutes the RFP. The proposer must return the RFP with all information
necessary to properly analyze the proposer’s response in full, in the same numerical order in which it was
issued. Proposer’s notes, exceptions, and comments may be rendered on an attachment, provided the same
format of this RFP text is followed.
RFP Response Submission
All proposals shall be returned in a sealed container or opaque envelope containing one original proposal
(please mark document as original) showing original signatures and seals and two (2) printed copies
marked Card Access Control Upgrade/Replacement. Proposals must be submitted to the City/County
Purchasing Department in Suite 324, City Hall Building, 101 North Main Street, Winston-Salem, NC, no later
than until 12:00 Noon, Friday, December 20, 2019. Late proposals will not be considered. Submittals will
not be accepted by fax or electronic mail.
The County will not be obligated for the expenses of any provider arising out of preparation and/or submittal
of responses to this RFP. Any and all proposals to this RFP are to be prepared at the cost and expense of the
respondents, with the express understanding that there may be no claims whatsoever for the reimbursement of
any costs, damages, or expenses relating to this procurement from the County or any other party for any reason
(including the cancellation of this RFP).
Proposals must be made in the official name of the individual, firm, or corporation under which the business is
conducted (showing official business address) and must be signed in ink by a person duly authorized to legally
bind the business entity submitting the proposal.
All proposals should be complete and carefully worded and must convey all of the information requested by
the County. If errors or exceptions are found in the proposal, or if the proposal fails to conform to the
requirements of the RFP, the County will be the sole judge as to whether that variance is significant enough to
reject the proposal.
Proposals should be prepared simply and economically. All data, materials, and documentation shall be
available in a clear, concise form. The County reserves the right to reproduce proposals for internal use in the
evaluation process.
Proposers are expressly forbidden from contacting any other County employee or Forsyth County elected
official regarding this Request for Proposals. Any such outside contact may result in disqualification from the
request for proposal process.
Proposer Questions and Inquiries
Proposer Questions and Inquiries relative to this RFP must be submitted in writing only by 12:00 Noon,
Monday, December 9, 2019, to Jerry Bates, City/County Purchasing Director, 101 North Main Street,
Winston-Salem, NC 27101 or e-mail: jerryjb@cityofws.org (Email is preferred), Fax: (336) 727-2443.The
County will provide written responses to all inquiries received by this date, and responses will be made
available to all recipients of this RFP. Any oral responses made by any representative of the County may not
be relied upon. Any supplements or amendments to this RFP will be in writing and furnished to potential
bidders.
►All proposals must include a signed acknowledgement of any addendums issued.
This document IS NOT the complete proposal. To obtain the completed proposal specifications contact
Jerry Bates via email jerryjb@cityofws.org, by phone 336-747-6939, or visit the Purchasing
Department, City Hall Building, Suite 324, 101 North Main Street, Winston-Salem, NC during regular
office hours.
FB20158
Card Access Control Upgrade/Replacement
Page 5 of 9

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