CAPITAL LEASE FINANCING

Agency: City of Edinburg
State: Texas
Type of Government: State & Local
Posted Date: Nov 29, 2018
Due Date: Dec 17, 2019
Solicitation No: 2019-10 Addendum1 Addendum2
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2019-10 CAPITAL LEASE FINANCING December 17, 2019 3:00 P.M.
Addendum1
Addendum2

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REQUEST FOR
PROPOSALS
CAPITAL LEASE FINANCING
RFP #2019-10
RFP DUE DATE: Monday, November 26, 2018
RFP DUE TIME: 3:00 P.M.
2
INDEX
Notice to Respondents ………………………………………………………………………………… 3
Introduction ...…………………………………………………………………………….………………4
Transaction Description ……………………...……………………………………………………4
General Terms and Conditions..............................................................................................…...5
City Rights and Options……….……………………………………………………………………….10
RFP Submittal Requirements ……………………………….………………………………………11
Master Lease Agreement ……………………………………………………………………………11
RFP Timeline……………………………………………………………………………………………11
Submittal of Bid…………………………………………………………………………………………11
Transmittal Letter……………………………………………………………………………………….11
Review and Evaluation ………………………………………………………………………………12
Evaluation Criteria …………………………………………………………………………..12
Evaluation of RFPs ………………………………………………………………………….12
Competitive Negotiations …………………………………………………………………...13
Best and Final Offer……………………………………………………………………………13
Award of Competitive Capital Lease/Purchase Agreement(s)…………………………….13
Exhibits to RFP
Exhibit A - Term Sheet and Bid Form for Equipment Purchase
Exhibit B - Authorization to Submit Proposal and Required Certifications
Exhibit C Litigation Disclosure
Exhibit D General Questionnaire
Exhibit E House Bill 89 Verification Form
Exhibit F Submittal Checklist
Exhibit G Capital Asset Lease
3
NOTICE TO RESPONDENTS
The City of Edinburg is soliciting competitive sealed Request for Proposals; hereinafter referred to as RFP, to be received by
the City Secretary’s Office located at 415 W. University Drive, Edinburg, Texas 78541. City of Edinburg normal business days
are Monday through Friday between the hours of 8:00 a.m. to 5:00 p.m. and shall be closed on recognized holidays.
RFPS will be received until 3:00 p.m. Central Time, on Monday, November 26, 2018, shortly thereafter all submitted RFPS
will be gathered and taken to the Edinburg City Hall Community Room, 1st Floor, to be publicly opened and read aloud. Any
RFP received after the closing time will not be accepted and will be returned to the submitter unopened. It is the responsibility
of the submitter to see that any RFP submitted shall have sufficient time to be received by the City Secretary’s Office prior to
the RFP opening date and time. The receiving time in the City Secretary’s Office will be the governing time for acceptability
of the RFPs. RFPs will not be accepted by telephone or facsimile machine. All RFPS must bear original signatures and
figures. The RFP shall be for:
RFP #2019-10
CAPITAL LEASE FINANCING
If you have any questions or require additional information regarding this RFP, please contact Ms. Lorena Fuentes, Purchasing
Agent, at (956) 388-1895 or at the following e-mail address: lfuentes@cityofedinburg.com. If you have any questions or
require additional information regarding specifications for this proposal, please contact Mr. Dagoberto Soto Jr.,
Director of Finance at (956) 388-1895.
The City of Edinburg reserves the right to refuse and reject any or all RFPs and to waive any or all formalities or technicalities
and to accept the RFP deemed most advantageous to the City, and hold the RFPs for a period of 180 days without taking
action.
RFPs must be submitted in an envelope sealed with tape and prominently marked on the lower left hand corner of the envelope
with corresponding RFP number and title.
Please read your requirements thoroughly and be sure that the RFP offered complies with all requirements/specifications
noted. Any variation from the solicitation requirements/specifications must be clearly indicated by letter, on a point by point
basis, attached to and made a part of your RFP. If no exceptions are noted, and you are the successful respondent, it will be
required that the service(s) be provided as specified.
4
INTRODUCTION
The City of Edinburg is issuing this Request for Proposals to identify qualified firms to enter into a capital financing agreement
for various capital purchases.
The City of Edinburg’s City Managers Department is seeking “Competitive Sealed Proposals” proposals for the capital
purchase of $7,418,350.00.; the detailed list of equipment can be found at the final page of this document (EXHIBIT G).
Background and Objectives
All payments by the City under the lease/purchase agreement and the capital land financing agreement will be subject to
annual appropriation by the City Council, and the capital financing agreements will not constitute an indebtedness of the City
within the meaning of any constitutional or statutory provision or limitation. The estimated cost of these purchases is
approximately $7,418,350.00 with useful lives of 5, 7 and 10 years. The structure of the financing would be based on the
useful life of the equipment, equal quarterly principal and interest payments, and level annual debt service.
The capital financing agreements will be structured as a tax-exempt capital lease. Attached for your information is: a Term
Sheet and Bid Form (Exhibits A); and a sheet indicating the cost of each piece of equipment. Also, each proposer must
indicate any specific covenants or security features that will be required to obtain a financing commitment.
The City expects to select the most qualified, responsive, resourceful and experienced respondent based on the review by
the City and its evaluation/selection committee. The overall most responsive firm will be selected at the sole discretion of the
City based on the review of and scoring of the respondents’ overall submittals.
Transaction Description:
This transaction $7,418,350.00 will be an advanced funded transaction with a portion of the proceeds to be disbursed directly
to the City for capital assets purchased prior to lease closing date and the remaining portion to be placed in an escrow
account(s) to be held by the Escrow Agent from which the equipment invoices and the costs of issuance will be paid. For
equipment that has been purchased and paid for by the City prior to Lease Closing, the City will submit invoices and payment
documentation in order to have the financing flow directly to the City. The City will make monthly principal and interest
payments on the lease financing directly to the Investor; and the first principal and interest payment will be due on January
2, 2019.
The City reserves the right to accept or reject any lease documents proposed by the Respondent. If bids are subject to
additional terms, the City reserves the right to negotiate with Respondent(s). The City always retains its right to award the
transaction to other than the lowest bid. Please attach the bid form and an amortization schedule for $6,063.350.00 to
complete the documentation.
The successful proposer will be required to provide an investor representation letter at the time of closing.
5
GENERAL TERMS AND CONDITIONS
PURPOSE
(1) The purpose of these solicitation documents is to provide a proposal for: CAPITAL LEASE FINANCING
INTENT
(2) The services to be provided under this RFP shall be in accordance with and shall meet all specifications and/or
requirements as shown in this solicitation for RFP. There is no intention to disqualify any respondent who can meet the
requirements.
SUBMITTAL OF RFP
(3) RFPs shall be submitted in sealed envelopes as referenced on the attached solicitation. Three (3) complete sets of the
response, one (1) original marked “ORIGINAL,” and two (2) copies marked “COPY”. RFPs submitted by facsimile (fax) or
electronically shall NOT be accepted. Submittal of an RFP in response to this solicitation constitutes an offer by the
respondent. Once submitted, RFPs become the property of the City of Edinburg and as such the City reserves the right to
use any ideas contained in any RFP regardless of whether that respondent/firm is selected. Submission of a RFP in response
to this solicitation, by any respondent, shall indicate that the respondent(s) has/have accepted the conditions contained in the
RFP, unless clearly and specifically noted in the RFP submitted and confirmed in the contract between the City and the
successful respondent otherwise. RFPs which do not comply with these requirements may be rejected at the option of the
City. RFPs must be filed with the City of Edinburg before the deadline day and hour. No late RFPs will be accepted. They
will be returned to respondent unopened (if properly identified). Failure to meet RFP requirements may be grounds for
disqualification.
Hand Delivered RFPS:
415 W. University Drive
c/o City Secretary Department (1st Floor)
If using Land Courier (i.e. FedEx, UPS):
City of Edinburg
c/o City Secretary
415 W. University Drive
Edinburg, Texas 78541
If Mailing RFPs:
City of Edinburg
c/o City Secretary
P.O. Box 1079
Edinburg, Texas 78540-1079
TIME ALLOWED FOR ACTION TAKEN
(4) The City of Edinburg may hold RFP/s 180 days after deadline without taking action. Respondents are required to hold
their RFP/s firm for same period of time.
RIGHT TO REJECT/AWARD
(5) The City of Edinburg reserves the right to reject any or all RFPs, to waive any or all formalities or technicalities, and to
make such awards of contract as may be deemed to be the best and most advantageous to the City of Edinburg.
ASSIGNMENT
(6) Respondents are advised that the City of Edinburg shall not allow the successful respondent to sell, assign, transfer, or
convey any part of any contract resulting from this RFP in whole or in part, to a third party without the written approval of the
City of Edinburg.
AWARD
(7) Respondents are advised that the City of Edinburg is soliciting RFPs and award shall be made to the respondent that in

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