Canine Veterinary Services

Agency:	State Government of Pennsylvania
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	541940 - Veterinary Services
Posted Date:	Feb 4, 2025
Due Date:	Feb 19, 2025
Solicitation No:	6100062832
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

General Information

Department for this solicitation:

Procurement

Date Prepared:

01/31/25

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100062832

Solicitation/Project Title:

Canine Veterinary Services

Description:

The Commonwealth of Pennsylvania, Department of Corrections, requires a vendor to provide scheduled and unscheduled veterinary services, as needed, for approximately (30) dogs for the Departments Drug Interdiction Unit 1 at SCI Rockview, 1 Rockview Place, Bellefonte, Pa 16823.

This is an ELECTRONIC bid only. Registered Vendors may find bid at:
https://pasupplierportal.state.pa.us/irj/portal/anonymous.

ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for
monitoring the DGS emarketplace website to view any change notices to this IFB. The change notices
shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors
must be registered. To register, obtain a vendor number and to allow for submission of an online bid,
please visit www.pasupplierportal.state.pa.us

You may refer to the SRM Bidding Reference Guide on the Supplier Service Center for bidding
instruction or contact the helpdesk at (877) 435-7363, choose option 2.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	Sci Rockview 1 Rockview Place Bellefonte Pa 16823
County:	Centre	Duration:	One Year w/4 One-Year Renewal Options

Contact Information
First Name:	Amie	Last Name:	Newman
Phone Number: (XXX-XXX-XXXX)	717-728-3917 3917	Email:	amnewman@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	02/04/25
Solicitation Due Date:	02/19/25	Solicitation Due Time:	1:00 PM
Solicitation Opening Date:	02/19/25	Solicitation Opening Time:	1:01 PM
Opening Location:	Virtual
No. of Addendums:	0

Amended Date:	02/04/25

Related Solicitation Files

Original Files

	EO Worker Protection Form.docx
	EO Worker Protection Agency Notice.docx
	Electronic Bid Response.pdf
	Statement of Work.pdf
	Terms and Conditions.pdf

Attachment Preview

Statement of Work

1. Scope of Work

The Commonwealth of Pennsylvania, Department of Corrections, requires a vendor to provide

scheduled and unscheduled veterinary services, as needed, for approximately (30) dogs for the

Departments Drug Interdiction Unit 1 at SCI Rockview, 1 Rockview Place, Bellefonte, Pa 16823.

2. Issuing Officer

The issuing office for this bid is Amie Newman. All questions regarding this bid should

be directed to Amie Newman at amnewman@pa.gov.

Bidders can submit questions in writing to the Issuing Officer by Wednesday, February

12th.

All responses will be posted as an addendum to the IFB on eMarketplace. Vendors are

reminded to monitor eMarketplace for any changes to the bid.

3. Contract requirements

The contract vendor shall be required to provide all services listed on the bid.

The contracted vendor, if not located within a ten (10) mile radius of the PADOC Canine

Academy Kennels (Bellefonte, PA) must conduct/administer scheduled

examinations/vaccinations at SCI Rockview, 1 Rockview Place, Bellefonte, PA. The Drug

Interdiction Unit will schedule these appointments to coincide with the planned training

dates that require the dogs to be at the Canine Academy.

Miscellaneous supplies and medications, and miscellaneous medical treatments and

examinations not included in the quoted rates shall be billed to the Department of

Corrections at the vendor's current rate. Department of Corrections will only pay for

actual supplies and medications provided and actual treatments and examinations

performed.

All quantities are estimated, amounts may vary through the term of the contract.

If the examinations are taking place at SCI Rockview, the contracted vendor shall

purchase and maintain, at its expense, the following types of Insurance, issued by

companies acceptable to the Commonwealth:

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of

contractor working to fulfill this contract

B. Comprehensive General Liability Insurance, including bodily injury and property damage

insurance, to protect the Commonwealth and the Contractor from claims arising out of the

performance of the contract. The amount of bodily injury insurance shall not be less than

$500,000 for injury to or death of persons per occurrence. The amount of Property Damage

Insurance shall not be less than $300,000 per occurrence. Such policies shall name “The

Commonwealth of PA-DOC” as an additional insured. Prior to the commencement of work

under this contract, the Contractor must provide the Commonwealth with current

Certificates of Insurance which evidence that the Commonwealth has been included on the

policy as an additional insured. These certificates must include the contract location and a

brief description of the contract work. These certificates shall contain a provision that

coverage afforded under the policy shall not be canceled or charged until at least thirty (30)

days prior written notice has been given to the Commonwealth.

The contractor shall abide by all Department of Corrections rules and regulation while

on state property.

4. Contractor Qualification

The contracted vendor shall possess all required licenses, certifications and permits required to

provide the requested services. The contracted vendor may be required to provide all

documentation before award of bid.

5. Contract Term

The term of the contract will commence on the Effective Date and will end one year from effective

date with four one-year renewal options. The Issuing Office will fix the Effective Date after the

contract has been fully executed by the selected Offeror and by the Commonwealth and all approvals

required by Commonwealth contracting procedures have been obtained. The selected Offeror shall

not start the performance of any work prior to the Effective Date of the contract and the

Commonwealth shall not be liable to pay the selected Offeror for any service or work performed or

expenses incurred before the Effective Date of the contract.

6. Bid Award

Bids shall indicate a unit cost for each service requested, i.e. per vaccination, per exam etc. Award

of the contract shall be determined by the total low cost of the one (1) year estimated services

combined. If the calculated costs of two (2) or more bidders are equal, the Department may select

the Contractor by random method.

It shall be understood and agreed that any quantities listed in the solicitation are

estimated only and may be increased or decreased in accordance with the actual

requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools,

insurance, delivery fees and all items necessary for the completion of the project. In cases of

discrepancies in prices, the unit price will be binding unless the unit price is obviously in error

and the extended price is obviously correct, in which case the erroneous unit price will be

corrected.

Award will be made to lowest responsible bidder based on total bid

All items will be delivered F.O.B Destination. The awarded supplier is responsible for any

shipping or delivery costs.

7. Bid Results

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will

be posted on the Department of General Services’ eMarketplace

website http://www.emarketplace.state.pa.us. Tabulations are for information only and do

NOT constitute actual award/execution of a contract. The results of the apparent bidders

and all bids are under review until final award of the purchase order.

8. Invoicing

Contractors must follow the following invoicing requirements:

• Accurately bill the Commonwealth for actual services rendered on all invoices.

• Submit invoice to appropriate resource account within 10 business days of completed service

• Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the

Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding

the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx

BILLING PROCEDURE:

Vendor shall bill the Pennsylvania Department of Corrections after services have been completed and

approved by the Supervisor of the Canine Unit (K-9 Captain John T. Evans - johnev@pa.gov). Monthly

billings shall be prepared referencing the Canine name and submit invoices appropriately to the

following:

Kassy Hardy (kahardy@pa.gov)

Pennsylvania Department of Corrections Drug Interdiction Unit

1 Rockview Place

Bellefonte, Pa 16823

Invoices shall itemize all services performed.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

Canine Veterinary Services

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also