Cameron/Willacy Counties Colonia Self-Help Center

Agency: Cameron County
State: Texas
Type of Government: State & Local
Posted Date: Sep 14, 2020
Due Date: Oct 6, 2020
Solicitation No: RFP #201001
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Bid/RFP/RFQ # Name Addemdum Deadline Date Bid Results
RFP #201001 Cameron/Willacy Counties Colonia Self-Help Center N/A October 6, 2020

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CAMERON COUNTY
RFP, Contract, & Specifications
CAMERON/WILLACY COUNTIES
2021-2025
COLONIA SELF-HELP CENTER SERVICE PROVIDER
RFP NUMBER # 201001
PROPOSALS DEADLINE
October 6, 2020 @ 11:00 a.m.
1
TABLE OF CONTENTS
PAGE
1. RFP Newspaper Advertisement …………………………………………….............. 3
2. RFP Timeline……………………………………………………………………………. 4
3. RFP Purpose……………………………………………………………………………..5
Purpose of Colonia SHC……………………………………………………………… 5
Grant Funding Level…………………………………………………………………… 5
Use of Funds Limitations……………………………………………………………… 6
2017-2020 Description of 5 Designated Colonias……………………………………7
Requested Scope of Work…………………………………………………………… 8
Proposal Evaluation Criteria……………………………………………………………9
4. Instructions for Submitting RFPs……………………………………….…………… .11
Signed Vendor’s Affidavit Notices A-I…………………………………………….11
Texas Ethics Commission Form 1295……………………………………………12
Original & 7 copies of RFP’s Must be Submitted……………………………… .13
5. County’s RFP Procurement General Terms & Conditions…………………………15
6. Proposal Information Submission Requirements……………………………………23
Cameron Co. Purchasing Dept. Invitation to RFP Form……………………… 23
Checklist List Form & Attachments A thru I………………………………………24
Statement of Qualifications…………………………………………………………37
Statement of Experience……………………………………………………………37
Description of Agency’s Capacity to Perform…………………………………… .37
Implementation Description…………………………………………………………37
Attachment A: SHC Program Definitions…………………………………………………39
Attachment B: Colonia Self-Help Center Contract Operation and Implementation… 41
Attachment C: TDA TxCDBG Professional Services Contract Terms and Conditions…… 44
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1. RFP NEWSPAPER ADVERTISEMENT
RFP INVITATION # 201001
CAMERON COUNTY, TEXAS
The County of Cameron, Texas is requesting proposals (RFPs) for service providers for the Cameron and
Willacy Counties Colonia Self-Help Center. The Self-Help Center is operated with grant funds from the
Texas Department of Housing and Community Affairs. The center provides affordable housing and related
services for low and moderate income residents in 5 designated colonias.
RFPs must be received in the Cameron County Purchasing Department no later than October 6, 2020 at
11:00 a.m. (as per Purchasing Department time clock). RFPs must be addressed and sent to the Cameron
County Purchasing Department at the Cameron County Courthouse, 1100 East Monroe Street, Suite 345,
Brownsville, Texas 78520. RFPs will be opened in the Purchasing Department, 3rd Floor County
Courthouse, Suite 345, at 11:01 a.m. on the deadline date.
RFP submissions must include one (1) original and seven (7) copies of the proposal. RFPs must be titled /
referenced " Attn: Purchasing Dept. Sealed RFP 201001 “Cameron and Willacy Counties Colonia Self-Help
Center Service Providers”.
A complete copy of the RFP may be obtained from Dalia Loera at (956) 544-0871 of the County Purchasing
Department or the County website at http://www.purchasing@co.cameron.tx.us. Questions regarding the
County’s RFP requirements may be directed to the County’s Purchasing Department. Questions regarding
the self-help center and project funding may be directed to the County’s Economic Development and
Community Affairs Department at (956) 544-0828.
Cameron County is an Equal Opportunity Employer and expressly reserves the right to negotiate with any
respondent, extend the proposal deadline, reject any or all proposals, and waive any informalities.
Newspaper Ad dates:
Sunday, Sept. 13, 2021
Sunday, Sept. 20, 2021
3
2. RFP TIMELINE (subject to change)
ACTIVITY
CC Authorizes RFPs
RFPs Released by Direct Mail
Pre-RFP Orientation with Interested Operations
CC Appoints RFP Review Committee
1st Newspaper Publication
2nd Newspaper Publication
RFPs Opened
RFP’s sent to Review Committee
Review Committee Evaluates Proposals
CC Selects Self-Help Provider(s)
County Prepares SHC Application
County Submit SHC Application to TDHCA
DATE
September 8, 2020
September 8, 2020
September 11, 2020
September 22, 2020
September 13, 2020
September 22, 2020
October 6, 2020
October 6, 2020
October 8, 2020
October 20, 2020
October 20-29, 2020
November 1, 202
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3. RFP PURPOSE, REQUESTED INFORMATION, AND EVALUATION CRITERIA
SECTION A: PURPOSE OF COLONIA SELF-HELP CENTERS
Cameron County is the lead administrative entity for the Cameron and Willacy Counties
Colonia Self-Help Center.
The County of Cameron is requesting proposals for one or more service provider(s) to
operate the Cameron and Willacy Counties Colonia Self-Help Center Program (SHC),
pursuant to new Texas Department of Housing and Community Affairs (TDHCA). Proposals
are being solicited from eligible organizations, in good standing, to operate the program.
The selected proposal(s), resulting from this RFP, will be incorporated into the 2021-2024
Self-Help Center TxCDBG Grant Application due at TDHCA on November 1, 2021. Upon
received from TDHCA a SHC contract, a letter of award will be issued to the selected
provider(s) to operate the 2021-2020 SHC Program.
The selected service provider will be engaged for a four year program, with the expectation
the provider complete the contracted scope of services within two years or less. This will
enable the County to access additional grant funds from TDHCA to expand the delivery of
services within the four year program period.
Respondents to this request for proposal (RFP) must be a nonprofit organization,
community action agency, or housing authority with a demonstrated ability to carry out
self-help activities consistent with state requirements. A respondent should also have the
organizational capacity to provide the staff, equipment, and office space necessary for
center operations in designated colonias for Cameron and Willacy Counties. The County
and TDHCA allow interested entities to partner, by the designation a lead entity, for the
accomplishment of the required RFP deliverables. With this option, the County may enter
into a contract with the lead entity. Another option available to the county, is the option to
negotiate with multiple qualified RFP applicants for delivery of services in specific colonias.
The county may select one providers for all services.
SECTION B: GRANT FUNDING LEVELS
(a) Allocation.
(1) TDHCA distributes funds to SHC from the 2.5% set-aside appropriated from the annual CDBG
allocation to the state of Texas.
(2) TDHCA shall allocate no more than $1 million per SHC award except as provided by the State
Program rules. If there are insufficient funds available from any specific program year to fully fund an
Application, the awarded Administrator may accept the amount available at that time and wait for the
remaining funds to be committed upon the TDHCA’s receipt of the CDBG set-aside allocation from the
next program year.
(3) A baseline award will first be calculated for a SHC beginning at $500,000 (or a lesser
amount as provided for in paragraph (2) of this subsection). TDHCA will add to the baseline
award up to an additional $100,000 for each Expenditure Threshold that has been met on the
current SHC Contract. An additional amount up to $100,000 may be added for an accepted
Application submitted by the deadline. An Administrator may request that the Board add
additional funds to a baseline award, despite the failure to meet one or more Expenditure
Thresholds. To add funds to a SHC Contract being considered for award, the Board must find
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