INVITATION TO BID
BID NUMBER: # 1340-3
BID TITLE: CAMERON COUNTY CONCESSION: FOOD SERVICE/ SNACK BAR - ISLA
BLANCA PARK (SAND PIPER PAVILION) LOCATION # 3
DATE DUE: MARCH 12, 2019
DUE NO LATER THAN 11:00 A.M.
Bids will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department
– 3rd Floor – Room # 345 at 11:01 a.m. (as per Purchasing Dept. time clock) on deadline due date. All Bidders are welcome to attend
Bids received later than the date and time above will not be considered
Please return bid in sealed envelope. Be sure that return envelope shows the Bid Number, Description and is marked “SEALED
RETURN BID TO:
by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)
1100 E. Monroe St, 3rd Floor, Room 345, Brownsville, Texas 78520
Time: FRIDAY, MARCH 1, 2019 at 9:00 am
Location: Isla Blanca Park- Sand Piper Pavilion, 34530 Channel View Road,
South Padre Island, Texas 78597.
QUESTIONS DEADLINE: Monday, February 25, 2019
For additional information or to request addendum contact: Mike Forbes or Beverly Findley at (956) 544-0871, E-mail:
firstname.lastname@example.org or email@example.com Project specific questions should be directed to Joe Vega –
County Parks Dept. South Padre Island at (956) 761-3700.
You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten or written in ink.
Company Name: ___________________________________________________________________________________
City, State, Zip Code: ____________________________________________________________________________
Historically Underutilized Business (State of Texas) Certification VID Number:_________________________________
Telephone No.____________________________Fax No._____________________e-mail_________________________
How did you find out about this Bid? ________________________________________(ex: Newspaper, Web, Mail)
(Your signature attests to your offer to provide the goods and/or services in this bid according to the published provision of this
bid. When an award letter is issued, this Bid becomes the contract. If a Bid required specific Contract is to be utilized in addition
to this Bid, this signed Bid will become part of that contract. When an additional Contract is required a Bid award does not
constitute a contract award and Bid / Contract is not valid until contract is awarded by Commissioners Court (when applicable)
signed by County Judge) and Purchase Order is issued.
Items checked below represent components which comprise this bid/proposal package. If the item IS NOT
checked, it is NOT APPLICABLE to this bid/proposal. Offerors are asked to review the package to be sure that
all applicable parts are included. If any portion of the package is missing, notify the Purchasing Department
immediately. It is the Offeror’s responsibility to be familiar with all the Requirements and Specifications. Be
sure you understand the following before you return your bid packet.
Your company name, address and your signature (IN INK) should appear on this page.
Instructions to Bidders
You should be familiar with all of the Instructions to Bidders.
This section provides information you must know in order to make an offer properly.
Specifications / Scope of Work
This section contains the detailed description of the product/service sought by the County.
_X__ Attachments A, B, C, D, E, F, G, H, I
Be sure to complete these forms and return with packet.
Other - Final Reminders to double check before submitting BID
Is your bid sealed with bid #, title, Bidder Name, & return address, on outside?
Did you complete, sign and submit page 1?
Did you complete and submit attachments A,B,C,D,E, F, G, H, I ?
Did you provide the number of copies as required on the cover page?
Did you visit our website for any addendums?
If not interested in Bidding please let us know why e-mail to: Purchasing@co.cameron.tx.us
INSTRUCTIONS FOR SUBMITTING BIDS
These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all prospective
Bidders (herein after referred to as “Bidders”) on behalf of Solicitations including, but not limited to, Invitations to Bid and Requests for
Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your bid with all
appropriate supplements and/or samples. Prior to returning your sealed bid response / submittal, all Addendums - if issued - should be
reviewed and downloaded by entering the County Purchasing web
Addendums Column (updated Addendums). These Addendums must be signed and returned with your bid in order to avoid disqualification.
All Tabulations can also be viewed and downloaded at this site. Annual Bid award information can be accessed at:
Review this document in its entirety. Be sure your Bid is complete, and double check your Bid for accuracy.
Cameron County is an Equal Employment Opportunity Employer.
Review this document in its entirety. Be sure your bid is complete, and double check your bid for accuracy.
GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the
specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s
interpretation shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the bidder as such, in
the columns to the right on the "Minimum Specifications' Forms". The County’s specifications may be exceeded and should be noted by the
Bidder as such. Any bid NOT MEETING the Minimum Requirements specified will be rejected.
GOVERNING LAW: This invitation to bid is governed by the competitive bidding requirements of the County Purchasing Act, Texas
Local Government Code, δ262.021 et seq., as amended. Bidders shall comply with all applicable federal, state and local laws and
regulations. Bidder is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron
County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any
portion of these requirements.
Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions results in a change or
addition to this Bid, the Change(Verbal changes to Bids must be backed-up by written addendum or written Q/A clarifications which would
be posted on County Purchasing Web site. Without written Addendum or written Q / A clarification, verbal changes to Bids will not apply.
Sign the Vendor’s Affidavit Notice, complete answers to Attachments A,B, C, D, E , F , G, H, I and return all with your Bid.
s) and addition(s) will be forwarded to all Bidders involved (as quickly as possible) in the form of a written addendum only. Verbal changes
to Bids/RFP’s/RFQ’s must be backed-up by written addendum or written Q/A clarifications which would be posted on County Purchasing
Web site. Without written Addendum or written Q / A clarification, verbal changes to Bids / RFP / RFQ will not apply.
Sign the Vendor’s Affidavit Notice, complete answers to Attachments A,B, C, D, E , F , G, H and return all with your bid.
CONFLICT OF INTEREST QUESTIONNAIRE:
For vendor or other person doing business with local governmental entity
This questionnaire must be filed in accordance with chapter 176 of the Local Government Code by a person doing business with the
By law this questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government not later
than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section
176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C
The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the
year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7th business day
after the date the originally filed questionnaire becomes incomplete or inaccurate.
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict of Interest
form, you must file with County Clerk’s Office subject to above instructions.
Can be downloaded at the following web site: http://www.co.cameron.tx.us/purchasing/docs/conflictofinterest.pdf
DISCLOSURE OF INTERESTS:
This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later than the 7th
business day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas requires all persons or
firms seeking to do business with the County to provide the following information if the person becomes aware of facts that require this
statement to be filed. Every question must be answered. If the question is not applicable, answer with “N/A.”
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this disclosure of
interest form, you must file with County Clerk’s Office subject to above instructions.
Can be downloaded at the following web site: http://www.co.cameron.tx.us/purchasing/docs/DisclosureofInterest.pdf
TEXAS ETHICS COMMISSION FORM 1295
All Bids prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics Commission (TEC) Form 1295
Electronic (on line) Vendor filing procedure be completed by Vendor.
All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain a TEC
Certification for the specific award . This Certification Form 1295 must be electronically submitted, printed and notarized. Notarized form
must be emailed or delivered to County Purchasing Department making the request for form. This process must be completed prior to
Commissioners Court Agenda for approval consideration of Bid award. There is no charge for this TEC online process.
Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line“New Form 1295 Certificate of Interested Parties
Electronic Filing Application” Site at:
If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab “ Vendor – TEC Form 1295”
for more information. TEC Web site links can be found at this location including Question / Answers and Video instructions.
BIDDER SHALL SUBMIT BID ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT, AND RETURN ENTIRE BID
PACKET. In the event of inclement weather and County Offices are officially closed on a bid deadline day, bids will be received unit 2:00
p.m. of the next business day. Bids will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville,
Texas in the Purchasing Department – 3rd Floor – Room # 345 (as per Purchasing Dept. time clock.
BIDS SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL BE CONSIDERED
VOID AND UNACCEPTABLE.
BIDDERS MAY ATTEND PUBLICLY HELD COMM COURT MEETING FOR AWARD OF THIS SOLICITATION. All responding
bidders are welcome to attend the publicly held Commissioners Court meeting relative to the outcome / award of this solicitation. Court
Meeting agenda date and times may be obtained at the following web site: http://www.co.cameron.tx.us/judge/agenda.htm
SUCCESSFUL BIDDER WILL BE NOTIFIED BY MAIL. All responding Bidders will receive written notification regarding the outcome
of the award.
OPEN RECORDS ACCESS TO ALL INFORMATION SUBMITTED. All information included will be open to the public, other bidders,
media as per the Open Records Act and not be confidential in nature. If you deem any information as confidential, it should not be made part
of your bid package.
PLEASE NOTE CAREFULLY
THIS IS THE ONLY APPROVED INSTRUCTION FOR USE ON YOUR BID. ITEMS BELOW APPLY TO AND BECOME A PART OF
TERMS AND CONDITIONS OF BID. ANY EXCEPTIONS THERETO MUST BE IN WRITING.
Each bid shall be placed in a separate envelope completely and properly identified with the name and number of the bid. Bids must
be in the Purchasing Department BEFORE the hour and date specified.
Bids MUST give full firm name and address of the bidder. Failure to manually sign bid will disqualify it.
Person signing bid should show TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT.
Bids CANNOT be altered or amended after deadline time. Any alterations made before deadline time must be initiated by bidder
or his authorized agent. No bid can be withdrawn after opening time without approval by the Commissioners Court based on a
written acceptable reason.
Written and verbal inquires pertaining to bids must give Bid Number and Company.
NO changes or cancellations permitted without written approval of Asst. Auditor / Purchasing.
The County reserves the right to accept or reject all or any part of any bid and waive minor technicalities.
This is a bid inquiry only and implies no obligation on the part of Cameron County.
Partial bids will not be accepted unless awarded by complete category or line item. To be awarded by total bid.
It is expected that the bidder will meet all state and federal safety standards and laws in effect on the date of the bid for the item(s)
being specified, and the particular use for which they are meant.
It is the responsibility of the bidder to ask any and all questions the bidder feels to be pertinent to the bid. Cameron County shall not
be required to attempt to anticipate such questions for bidders. Cameron County will endeavor or respond promptly to all questions
If a Bid Bond is required in this Bid it must be included in Bidders Sealed Bid package.