Camden County Maple Ford Park Pavilion Enclosure

Agency: Camden County, GA
State: Georgia
Type of Government: State & Local
Posted Date: Feb 15, 2024
Due Date: Mar 21, 2024
Solicitation No: B24-1565-16
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Bid Number: B24-1565-16
Bid Title: Camden County Maple Ford Park Pavilion Enclosure
Category: Construction Services
Status: Open

Description:

CAMDEN COUNTY BOARD OF COMMISSIONERS

Invitation to Bid

Camden County Board of Commissioners is currently seeking sealed competitive bids for a qualified contractor to furnish all labor, tools, materials and equipment to enclose the structure at Maple Ford Park, located at 2059 Spring Bluff Rd., Waverly, GA 31565 .

Sealed bids must be received at the office of the Purchasing Officer, P.O. Box 99, 200 East 4 th Street, Woodbine, GA 31569 no later than 2:00 p.m. on Thursday, March 21, 2024, referencing CAMDEN COUNTY MAPLE FORD PARK PAVILION ENCLOSURE #B24-1565-16, at which time they will be opened and bidders name publicly read. No bid shall be withdrawn after the closing time for a period of ninety (90) days.

Digital Bid Documents will be available for download on the Camden County website Purchasing Page www.camdencountyga.gov after 8am on Thursday, February 15, 2024.

Questions regarding this proposal may be directed in writing to the Purchasing Officer, Kelsey Kelley at bids@camdencountyga.gov For security reasons, you must enable JavaScript to view this E-mail address. .

Camden County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, age, national origin, and handicap or veterans’ status. The county reserves the right to reject all bids that are non-responsive or not responsible.

Publication Date/Time:
2/15/2024 8:00 AM
Publication Information:
Tribune and Georgian
Closing Date/Time:
3/21/2024 2:00 PM
Pre-bid Meeting:
February 27th, 2024 at 10AM
Contact Person:
Kelsey Kelley, Purchasing Officer at bids@camdencountyga.gov
Business Hours:
8AM-5PM
Related Documents:

Attachment Preview

BOARD OF COUNTY
COMMISSIONERS
PROJECT:
CAMDEN COUNTY MAPLE FORD
PARK PAVILION ENCLOSURE
INVITATION TO BID #B24-1565-16
BID DUE:
March 21st, 2024 2:00PM EST
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INVITATION TO BID
CAMDEN COUNTY MAPLE FORD
PARK PAVILION ENCLOSURE
Bid Number: B24-1565-16
Due Date: March 21, 2024 2:00 PM EST
On behalf of Facilities Management, Camden County Purchasing Department requests sealed
competitive bids for a qualified contractor to furnish all labor, tools, materials and equipment to
enclose the structure at Maple Ford Park, located at 2059 Spring Bluff Rd., Waverly, GA 31565.
There is a MANDATORY SITE VISIT on February 27th, 2024 at 10 AM at Maple Ford Park.
Competitive sealed bids will be received at the Camden County Purchasing Office until, but no
later than 2:00 P.M. EST Thursday March 21st, 2024 at which time said sealed bids will be publicly
opened and contractors’ names only will be read aloud.
One (1) original and three (3) copies of required bid documents must be submitted in a sealed
envelope marked "CAMDEN COUNTY MAPLE FORD PARK PAVILION ENSLOSURE –
ITB #B24-1565-16”.
Bids may be withdrawn by written request only if the request is received prior to the time and date
set for the opening bids. Negligence on the part of the bidder in preparing their bid confers no
right of withdrawal or modification of their bid after bid has been opened. No bids may be
withdrawn for a period of ninety (90) days after the time and date of opening of bids.
Camden County reserves the exclusive right to determine which bidder should be awarded the
Contract. Camden County also reserves the right to waive any irregularity or informality in a bid,
and accept or reject any item or combination of items, when to do so would benefit Camden
County. Also, Camden County may reject bids that do not contain all elements and information
requested. Camden County will not be liable for any cost/losses incurred by bidders throughout
this process. Camden County does not discriminate on the basis of race, religion, color, sex,
national origin, age, or disability.
The bidder will indemnify, defend, and hold harmless Camden County from and against any and
all claims, damages, losses, and expenses including, but not limited to, fees and charges of
attorneys and court and arbitration costs, arising out of or resulting from the negligent acts,
negligent omissions, willful misconduct, or reckless misconduct of the bidder or anyone for whom
the bidder is responsible.
Questions regarding this project may be directed in writing to the Purchasing Officer, Kelsey
Kelley, at bids@camdencountyga.gov . All questions shall be received by March 8th, 2024 and
answered by March 12th, 2024.
SCOPE
Renovation of the current pavilion to include: selective demolition of enclosure walls, screens,
pass through roll up window, new commercial vent hood vent, entrance/exit from kitchen directly
to outside of building, and doors. The addition of framing, store front glass windows on three sides,
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insulation, new siding, and drywall. A new 5-ton AC heat pump installed in the
electrical/mechanical room, new ducting, and new vents installed. New electrical outlets in walls.
Refurbish pass through from the kitchen to the main area complete with roll up window that is
able to be secured. In the kitchen, new stove, commercial vent hood and vent installed, a new door
from kitchen to outside, new countertops, and new cabinets. The new door from kitchen to outside
will open to a new 10’ x 10’ concrete pad with ADA access from the outside and inside of the
building. The entrance to the pavilion will need to have side barriers and handrails added for ADA
compliance or remodeled to ensure slope to entrance is ADA compliant (direction is determined
by cost), gaps and cracks filled and leveled on path leading to entrance. All entrances to the facility
will be wood exterior doors with Trilogy DL3200IC/26D locks installed (cores provided by
owner). In addition, a new well and well pump will be installed and tied into existing plumbing to
the facility. On exterior of building, add two flood lights facing parking area and basketball court,
LED with incorporated photocell.
Proposals will have each item above itemized and a cost breakdown of the total price into each
item.
SPECIFICATIONS
1. Condition of Items
All items shall be new, in first class condition, including containers suitable for shipment
and storage, unless otherwise indicated herein. Verbal agreements to the contrary will not
be recognized.
2. Workmanship and Inspection
All work under the resulting contract shall be performed in a skillful and workmanlike
manner. The County may, in writing, require the Contractor to remove any employee from
work that the County deems incompetent or careless. Further, the County may, from time
to time, make inspections of the work performed under this contract. Any inspection by
the County does not relieve the Contractor from any responsibility regarding defects or
other failures to meet the contract requirements.
3. Cleaning Up
The Contractor(s) shall at all times keep the adjacent areas of the work area free from
rubbish and the accumulation of any waste materials.
4. Safety
All contractors and subcontractors performing services for the County are required and
shall comply with all Occupational Safety and Health Administration (OSHA), State and
County Safety and Occupational Health Standards and any other applicable rules and
regulations. Also all contractors and subcontractors shall be held responsible for the safety
of their employees and any unsafe acts or conditions that may cause injury or damage to
any persons or property within and around the work site area under this contract.
5. Incidental and Consequential Damages
No bidder may require contractual language limiting or eliminating liability for incidental
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and consequential damages.
6. Hold Harmless Clause
The Contractor will, during the term of the Contract including any warranty period,
indemnify, defend, and hold harmless the County from loss from all suits, actions, or claims
of any kind brought as a consequence of any negligent act or omission by the Contractor.
The Contractor agrees that this clause shall include claims involving infringement of patent
or copyright. For purposes of this paragraph, “County” and “Contractor” includes their
employees, officials, agents, and representatives. “Contractor” also includes subcontractors
and suppliers to the Contractor. The word “defend” means to provide legal counsel for the
County or to reimburse the County for its attorney’s fees and costs related to the claim.
CONTRACT TERMS AND CONDITIONS
The Contract with the successful bidder will contain the following contract terms and conditions:
1. Procedures
The extent and character of the services to be performed by the Contractor shall be subject
to the general control and approval of the County’s authorized representative(s). Any
change to the contract must be submitted in writing and approved by the Facilities
Management Director, Matthew Zink.
2. Contract Quantities
The quantities specified in this contract are estimated only. They do not indicate the
actual quantity which may be ordered, since such volume will depend upon requirements
which develop during the contract period. Quantities shown shall not be construed to
represent any amount which the County shall be obligated to purchase under the contract,
or relieve the Contractor of his obligation to fill all orders placed by the County. NO BID
WILL BE CONSIDERED WHICH STIPULATES THAT CAMDEN COUNTY SHALL
GUARANTEE TO ORDER A SPECIFIC QUANTITY.
3. Schedule
Bidders shall provide, with their bid, a proposed schedule for the project. Failure to
include the schedule may be ample cause for rejection of bid as non-responsive. The
actual timing for this project shall be coordinated with the Facilities Management
Director.
4. Delays
If a delay is foreseen, the Contractor shall give ample notice to the County. The County
has the right to extend completion date if reasons appear, in the sole discretion of the
County, to be valid. Contractor must keep the County advised at all times of status of order.
Default in promised completion (without accepted reasons) or failure to meet
specifications, authorizes the County to purchase supplies elsewhere and charge full
increase in cost and handling to defaulting Contractor.
5. License Requirement
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All firms doing business in Camden County are required to hold a current valid business
license within the municipality where the home office is located.
6. Insurance
The Contractor shall procure, maintain, and provide proof of, insurance coverage for
injuries to persons and/or property damage as may arise from or in conjunction with, the
work performed on behalf of the County by the Contractor, his agents, representatives,
employees or subcontractors. Proof of coverage as contained herein shall be submitted
prior to the commencement of work and such coverage shall be maintained by the
Contractor for the duration of the contract period. The Contractor shall not perform any
work unless he has obtained, and continues to maintain for the duration of such work, such
worker's compensation coverage as may be required pursuant to the provisions of Title 34
Chapter 9 of the Official Code of Georgia.
A. Liability:
The Contractor shall maintain such insurance as will protect him from claims under
workmen's compensation acts and from any other claims for damages to property,
and for personal injury, including death, which may arise from operations under
this contract, whether such operations be by himself or by any sub-contractor or
anyone directly or indirectly employed by either of them. Such certificates shall be
in form and substance reasonably acceptable to the Owner, shall indicate that,
except in respect to workers compensation insurance coverage and professional
errors and omissions, Owner is an additional insured with respect to such coverage,
and shall indicate that such coverage is primary and not contributory with any
similar insurance purchased by the Owner. The certificates shall contain a provision
that the insurer will endeavor, if allowed by the policy, to provide Owner with thirty
(30) calendar days’ notice of nonrenewal, cancellation, or termination of the
coverage. If the successful bidder receives a nonrenewal. cancellation, or
termination notice from an insurance carrier affording coverage required herein, the
successful bidder agrees to notify Owner by fax within two (2) business days with
a copy of the nonrenewal, cancellation, or termination notice, or written
specifications as to which coverage is no longer in compliance. Failure to comply
with any of the provisions relating to insurance coverage herein shall be deemed a
material breach if not cured. The contractor shall be responsible for providing
adequate limits of insurance when working within property owned by railroads, as
established by such railroad company.
B. Indemnity:
To the fullest extent permitted by laws, statutes, rules and regulations, the
Contractor shall indemnify and hold harmless the County, Engineer, Engineer’s
Consultants and the Officers, Directors, Employees, Agents, and other Consultants
of each and any of them from and against claims, costs, damages, losses, and
expenses, including but not limited to all fees and charges of engineers, architects,
attorneys and other professionals and all court costs, arising out of or resulting from
performance of the work, but only to the extent caused in whole or in part by
negligent, reckless, willful and wanton, or wrongful acts or omissions of the
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This page presents a summary of the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: The information provided about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) on this website is for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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