CALL FOR BIDS for CUL-DE-SAC AND EASEMENTS MAINTENANCE

Agency: City of Foster City
State: California
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Oct 6, 2020
Due Date: Nov 4, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
CALL FOR BIDS for CUL-DE-SAC AND EASEMENTS MAINTENANCE
Bid/RFP Status:
Open - accepting bids and proposals
Bid/RFP Due Date:
Wednesday, November 4, 2020 - 2:00pm
Bid/RFP Reference Number:
20-21 CuldeSac Maintenance

Scope of work includes providing landscape and "hardscape" maintenance of street Cul-de-Sac islands and easement areas on 44 Cul-de-Sacs, 7 Island Bridges, 6 Walkways, 1 Corporation Yard Exterior (E. Third Ave) and all other areas as outlined in List of Locations and Map of Locations, Attachments A and B to this Call for Bids linked below. The contract term for this work shall be for one year beginning January 1, 2021 and ending December 31, 2021, or as extended at the City’s sole discretion through December 31, 2024.

The City is also Calling for Bids for Median Maintenance, see link below.

Attachment Preview

CALL FOR BIDS
for
CUL-DE-SACS, WALKWAYS, ISLAND BRIDGES, AND EASEMENT MAINTENANCE
for the
CITY OF FOSTER CITY PARKS DEPARTMENT
The City of Foster City has issued a Call for Bids to provide maintenance for the city’s Cul-de-Sacs,
Walkways, Island Bridges, and Easements.
In light of the State of Emergency related to Novel Coronavirus (COVID-19), electronic submittal
of Bids is required. The City will allow electronic submittal of Bids until 2:00 pm on Wedneday,
November 4, 2020. Hard copies must follow and must be post marked on or before November 4,
2020. Bids that are not submitted timely in both electronic and hard copy forms will not be
considered.
Questions may be submitted by 2:00 P.M. on October 28. Written responses will be made
available to all firms that have been invited to submit bids. Questions may be submitted
electronically to Frank Fanara ffanara@fostercity.org.
SPECIFICATIONS FOR SCOPE OF WORK
Services For:
LANDSCAPE AND “HARDSCAPE” MAINTENANCE FOR Cul-de-Sacs, Walkways, Island Bridges, and
Easements:
Cul-De-Sacs:
Sunfish Court
Shad Court
Puffin Court
Avocet Court
Puffin Court
Trysail Court
Topsail Court
Trimaran Court
Ketch Court
Mullet Court
Sandpiper Court
Killdeer Court
Loon Court
Pelican Court
Foresail Court
Staysail Court
Sloop Court
Challenge Court
Bluefish Court
Stilt Court
Turnstone Court
Curlew Court
Duck Court
Mainsail Court
Spinnaker Court
Yawl Court
Eliza Court
Island Bridges:
Surfbird Isle
Sailfish Isle
Flying Cloud Isle
Flying Mist Isle
Walkways:
Pilgrim Walkway
Ketch Park Walkways
Easements at Corporation Yard East 3rd Ave
Shearwater Isle
Shooting Star Isle
Dolphin Isle
Constitution Walkway
CITY OF FOSTER CITY, CALIFORNIA
CONTENTS
The following documents are elements of the Cul-de-Sacs, Walkways, Island Bridges, and Easements
Program:
Pages
Sealed Bids......................................................................................................... 4
Instructions to Bidders ...................................................................................... 5-6
Bid Form ............................................................................................................ 7-8
Schedule of Bid Items ........................................................................................ 9
Contract Labor Summary .................................................................................. 10
Bidder's Statement............................................................................................ 11-14
Certificate of Nondiscrimination ....................................................................... 15
Statement of Qualifications .............................................................................. 16-17
Part I: General Provisions ......................................................................... 18
Part II: Special Provisions .......................................................................... 19-20
Landscape Maintenance Specifications......................................... 21-26
Technical Maintenance Specifications .......................................... 27-31
Part III: List of Attachments........................................................................ 32-42
Part IV: Sample City Contract…..……(Attached).......................................... 43-56
Submit to:
City of Foster City
Corporation Yard
100 Lincoln Centre Drive
Foster City, CA 94404
(650) 286-3549
3
NOTICE INVITING SEALED BIDS
1. Sealed bids will be received by the City of Foster City (the “City”), for Landscape Maintenance
services and other work as described in the Specifications/Scope of Work Documents.
2. Specification documents and bid forms are available at the City of Foster City Corporation Yard
Building, 100 Lincoln Centre Drive, Foster City, California. Any questions regarding bid or contract
documents must be submitted by October 28, 2020, to Frank Fanara, Parks Manager, at (650) 286-
3553, or in writing at the above address. All received questions shall be answered in a single
addendum to this Call for Bids, which shall be sent to to all firms that have been invited to submit
bids prior to the date that bids are to be submitted.
3. Evidence of insurability shall also be included with the bid. The successful Bidder shall be required
to provide proof of insurance coverage that meets or exceeds the requirements specified in the
attached draft Vendor Agreement.
4. Qualified Bidders must have at least three (3) years of professional landscape maintenance services
to munciplities. Bidders shall supply four (4) references with bid of prior clients within the last three
(3) years and including at least one (1) current client.
5. The contract term for this work shall be for a one year beginning January 1, 2021 and ending
December 31, 2021, or as extended at the City’s sole discretion as detailed below. The contract may
be renewed by the City in one-year (12 month) increments as follows:
1) Extention One: January 1, 2022 through December 31, 2022
2) Extention Two: January 1, 2023 through December 31, 2023
3) Extention Three: January 1, 2024 through December 31, 2024.
The compensation paid to the contractor shall increase by no more than 2% per year and shall be
applied at the commencement of each extension exercised by the City. City shall notify the
contractor its intention to extend the contract at least 60 calendar days prior to the expiration of
the current term.
6. The City reserves the right to reject any or all bids, to waive any informality in bids, and to accept or
reject any items of the bid.
7. Sealed bids shall be delivered to the City of Foster City c/o Park Maintenance Office, 100 Lincoln
Centre Drive, Foster City California 94404, on or before 2:00 p.m., Wednesday, November 4, 2020.
Dated: September 30, 2020
4
INSTRUCTIONS TO BIDDERS
BID REQUIREMENTS AND CONDITIONS
Project Scope: Provide landscape and "hardscape" maintenance of street Cul-de-Sac islands
and easement areas on the following sites:
44 Cul-de-Sacs
7 Island Bridges
6 Walkways
1 Corporation Yard Exterior (E. Third Ave)
and all other areas as outlined in List of Locations and Map of Locations, Attachments A and B to this Call
for Bids.
Bidder Qualifications: All Bidders and potential subcontractors shall be properly licensed by the State of
California to perform the specific work designated. Bidder shall provide information on prior
experience, past projects, capability, craftsmanship and other pertinent information to work on the
project. City reserves the right to reject any or all bidders that, in the City's opinion, lack the experience
and qualification to adequately perform the work.
Bidding Documents and Execution: Refer to "Contents" page for a list of all documents required for
accurate and comprehensive bidding. It shall be the Bidder's responsibility to obtain these documents;
see "Notice Inviting Sealed Bids." All blanks on required submittals shall be fully completed or marked
"None" where applicable. One (1) copy of each document must be submitted electronically and in a
sealed bid envelope.
Post Bid Requirements: It is expected that the successful bidder shall execute a Vendor Agreement in
the form of the draft attached with this Call for Bids. After the City awards the Agreement to the lowest
responsible bidder, the successful bidder shall provide all required insurance documentation and
execute the Agreement.
Contents of Bid Forms: Prospective Bidders shall utilize and fully complete the attached bid form.
Examination of Specifications, Special Conditions and Site Work: The Bidder shall examine carefully the
scope of work, requirements, and site(s) of the work. By submitting a bid, the Bidder represents that it
has investigated and understands the conditions to be encountered as to the character, quality and
quantities of work to be performed and materials to be furnished, and the requirements of these
specifications.
The successful Bidder (The “Contractor”) shall accept the site as is and proceed with the work under the
contract.
5

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