Calhoun County Request for Bid - RFP#105J-24 SODIUM CHLORIDE

Agency: Jackson County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 325412 - Pharmaceutical Preparation Manufacturing
Posted Date: Feb 13, 2024
Due Date: Feb 29, 2024
Solicitation No: RFP#105J-24
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP#105J-24
Bid Title: Calhoun County Request for Bid - RFP#105J-24 SODIUM CHLORIDE
Category: Department Of Transportation
Status: Open

Description:

Calhoun County/Jackson County is seeking proposals for sodium chloride for use by the Road Department for ice control on County roads for the winter season of 2024 & 2025. Proposals are requested for delivery of salt to Road Department locations for on-site storage and an alternate proposal is requested to supply salt to be picked up by the Road Department from the awarded supplier. The length of the proposed contract will be for a one-year term, commencing upon award. Proposal prices shall remain firm during the term of this agreement.

Publication Date/Time:
2/3/2024 9:00 AM
Closing Date/Time:
2/29/2024 11:59 PM
Related Documents:

Attachment Preview

RFP#105J-24 SODIUM CHLORIDE
CALHOUN COUNTY
REQUEST FOR BID
CALHOUN COUNTY ADMINISTRATOR'S OFFICE,
PURCHASING DIVISION
(269) 781-0981
ISSUE DATE:
DUE DATE:
PROJECT:
TUESDAY, FEBRUARY 13, 2024
THURSDAY, FEBRUARY 29, 2024
RFP#105J-24 SODIUM CHLORIDE
This Request for Proposal with all pages, documents, and attachments contained herein or
subsequently added or made a part hereof, submitted as a fully and properly executed bid, shall
constitute a contract between the Counties of Calhoun and Jackson and the successful and most
responsible bidder, as determined by the Counties when approved and accepted by the Counties
of Calhoun and Jackson.
PART I - INSTRUCTIONS, TERMS, & CONDITIONS
1.0 PROPOSAL SUBMISSION:
In order to submit a bid to Calhoun County Purchasing, vendors must be registered with
Vendor Registry, the exclusive application for vendors to participate in formal Requests for
Proposal process. The following link is accessible to vendors who wish to submit bids in
response to bid requests:
https://vrapp.vendorregistry.com/Vendor/Register/Index/calhoun-county-mi-vendor-
registration.
Vendors registering for RFP#105J-24 must register under the following Commodity Service
Code; 77500.
Potential bidders should contact the following if they are unable to submit their bid response
electronically:
Sherri L. Mason/Operations Manager
smason@calhouncountymi.gov
Properly registered vendors will receive notice of upcoming bids for which they have
expressed an interest. Vendors can access the status of active and inactive bids at the
following link:
www.calhouncountymi.gov/purchasing
The Vendor Registry bid platform is the source for vendor registration, bid notice, bid
updates and RFB/RFP amendments, pre-proposal conferences, Q&A’s, public bid opening
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RFP#105J-24 SODIUM CHLORIDE
and submitting bids and proposals. Vendor instructions for submitting a bid/proposal in
response to this solicitation are available at the following link:
www.calhouncountymi.gov/purchasing
1.1 CIVIL RIGHTS COMPLIANCE
The Contractor agrees to abide by the provisions of the Elliott-Larsen Civil Rights Act, P.A.
1976, No. 453, as amended, being sections 37.2101 et seq. of the Michigan Compiled Laws,
and the Michigan Persons with Disabilities Civil Rights Act, P.A. 1976, No. 220, as
amended, being sections 37.1101 et seq. of the Michigan Compiled Laws, and specifically
agrees and covenants not to discriminate against an employee or applicant for employment
with respect to hire, tenure, terms, conditions, or privileges of employment with respect to
hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly
related to employment, because of race, color, religion, national origin, age, sex, height,
weight, marital status, or a handicap that is unrelated to the individual’s ability to perform
the duties of a particular job or position. A breach of this covenant shall be regarded as a
material breach of the contract.
1.2 INSTRUCTIONS FOR EXECUTING CONTRACT
1.2.1
If the bidder is an INDIVIDUAL, the trade name, if applicable, shall be indicated
in the contract signed by such individual. If signed by anyone other than the bidder,
there shall be attached to the contract a duly authenticated Power-of-Attorney,
evidencing the signer's authority to execute such a contract for and in behalf of the
individual.
1.2.2
If the bidder is operating as a PARTNERSHIP, each partner shall sign the contract.
If the contract is not signed by each partner, there shall be attached to the contract
a duly authenticated Power-of-Attorney evidencing the signer's or signers' authority
to sign such contract for and in behalf of the partnership.
1.2.3 If the bidder is a CORPORATION the Certificate of Authorization for Contract
Execution (attached) shall be completed in full.
1.3 INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by law, the contractor agrees to defend, pay on behalf of,
indemnify, and hold harmless Calhoun County and Jackson County, their elected and
appointed officials, employees, and volunteers, and others working on behalf of Calhoun
County or Jackson County against any and all claims, demands, suits, or loss, including all
costs connected therewith, and for any damages which may be asserted, claimed, or
recovered against or from Calhoun County or Jackson County, their elected and appointed
officials, employees and volunteers, and others working on behalf of Calhoun County or
Jackson County by reason of personal injury, including bodily injury or death and/or
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RFP#105J-24 SODIUM CHLORIDE
property damage, including loss of use thereof, which arises out of or is in any way
connected or associated with this Contract. The Contractor will not be liable for any
damages arising out of an act of negligence by the Counties, their elected and appointed
officials, employees, and volunteers, and others working on their behalf.
1.4 RIGHTS AND REMEDIES
No provision in this document or in the Contractor's proposal shall be construed, expressly
or by implication as a waiver by either party of any existing or future right and/or remedy
available by law in the event of any claim or default or breach of contract. The failure of
either party to insist upon the strict performance of any term or condition of the contract or
to exercise or delay the exercise of any right or remedy provided in the contract, or by law,
or the acceptance of materials or services, obligations imposed by this contract or by law,
and shall not be deemed a waiver of any right of either party to insist upon the strict
performance of the contract.
1.5 WARRANTIES
Contractor warrants that all material or service delivered under this contract shall conform
to the specifications of this contract. Mere receipt of shipment of the material or service
specified and any inspection incidental thereto by the Counties, shall not alter or affect the
obligations of the Contractor or the rights of the Counties under the foregoing warranties.
Additional warranty requirements may be set forth in this document.
1.6 INSURANCE REQUIREMENTS
The successful contractor shall not commence work under this contract until he/her has
obtained the insurance required under this paragraph and provided copies to the Calhoun
County Purchasing Department. All coverage shall be with insurance companies licensed
and admitted to do business in the State of Michigan. All coverages shall be with insurance
carriers acceptable to Calhoun and Jackson Counties.
1.6.1
Workers’ Compensation Insurance: The Contractor shall procure and maintain
during the life of this contract, Workers’ Compensation Insurance, including
Employers’ Liability Coverage, in accordance with all applicable statutes of the
State of Michigan.
1.6.2
Commercial General Liability Insurance (for working with Calhoun County):
The Contractor shall procure and maintain during the life of this contract,
commercial General Liability Insurance on an “Occurrence Basis” with limits of
liability not less than $300,000 per occurrence and/or aggregate combined single
limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include
the following extensions: (A) Contractual Liability; (B) Products and Completed
Operations; (C) Independent Contractors Coverage; (D) Broad Form General
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RFP#105J-24 SODIUM CHLORIDE
Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse, and
Underground (XCU) Exclusions, if applicable.
1.6.3
1.6.4
1.6.5
1.6.6
1.6.7
1.6.8
Commercial General Liability Insurance (for working with Jackson County):
The Contractor shall procure and maintain during the life of this contract,
Commercial General Liability Insurance on an “Occurrence Basis” with limits of
liability not less than $1,000,000 per occurrence and $2,000,000 aggregate.
Coverage shall include the following extensions: (A) Contractual Liability; (B)
Products and Completed Operations; (C) Independent Contractors Coverage; (D)
Broad Form General Liability Extensions or equivalent, if not already included; (E)
Deletion of all Explosion, Collapse, and Underground (XCU) Exclusions, if
applicable.
Motor Vehicle Liability (for working with Calhoun County): The Contractor
shall procure and maintain during the life of this contract Motor Vehicle Liability
Insurance, including Michigan No-Fault Coverages, with limits of liability not less
than $300,000 per occurrence combined single limit, Bodily Injury, and Property
Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and
all hired vehicles.
Motor Vehicle Liability (for working with Jackson County): The Contractor
shall procure and maintain during the life of this contract Motor Vehicle Liability
Insurance, including Michigan No-Fault Coverages, with limits of liability not less
than $1,000,000 per occurrence combined single limit, Bodily Injury, and Property
Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and
all hired vehicles.
Additional Insured: Commercial General Liability and Motor Vehicle Liability
Insurance, as described above, shall include an endorsement stating that the
following shall be Additional Insureds: Calhoun County and Jackson County, all
elected and appointed officials, all employees and volunteers, all boards,
commissions, and/or authorities and board members, including employees and
volunteers thereof.
Cancellation Notice: Workers’ Compensation Insurance, Commercial General
Liability Insurance, and Motor Vehicle Liability Insurance, as described above,
shall include an endorsement stating the following: “It is understood and agreed
that Thirty (30) days Advance Written Notice of Cancellation, Non-Renewal,
Reduction, and/or Material Change shall be sent to: (Purchasing Department,
Calhoun County, 315 West Green Street, Marshall, MI 49068).
If any of the above coverages expire during the term of this contract, the Contractor
shall deliver renewal certificates and/or policies to Calhoun County at least ten (10)
days prior to the expiration date. Include current certificates of insurances with
your proposal.
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RFP#105J-24 SODIUM CHLORIDE
1.7 TAXES
Except as may be otherwise provided in the RFP, the Counties are exempt from Federal
Excise and State Sales Tax, and such taxes shall not be included in the proposal process.
Federal Exemption Certificates will be furnished if so requested.
1.8 GRATUITIES
The Counties may, by written notice to the Contractor, cancel this contract if it is found that
gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the
contractor or any agent or representative of the Contractor, to any officer or employee of
either County amending, or making any determinations with respect to the performing of
such contract.
1.9 INDEPENDENT SERVICE COST DETERMINATION BY CONTRACTOR
By submission of a proposal, the prospective contractor certifies that in connection with the
proposal:
1.9.1 The proposed service cost was determined independently, without consultation,
communication, or agreement for the purpose of restricting competition.
1.9.2 The service cost quoted in the proposal has not nor will be knowingly disclosed by
the prospective contractor to anyone prior to the contract award.
1.9.3 No attempt has been made or will be made to induce other individuals or firms to
submit or not submit a proposal.
1.9.4 Each person signing the proposal certifies that he/she is authorized to bind the
contractor to its provisions.
1.10 DISCLOSURE
1.10.1 All information in proposals received is subject to disclosure under the provisions
of Public Act No. 446 of 1976 known as the "Freedom of Information Act". This
Act also provides for the complete disclosure of contracts and attachments thereto.
1.10.2
If a person believes that any portion of a proposal, proposal, offer, specification,
protest or correspondence contains information that should be withheld, then the
Purchasing Department should be so advised in writing (price is not confidential
and will not be withheld). The Counties shall review all requests for confidentiality
and provide a written determination. If the confidential request is denied, such
information shall be disclosed as public information.
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This page presents a summary of the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: The information provided about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) on this website is for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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