ANNOUNCEMENT OF AVAILABLE CONTRACT(S) FOR
PROFESSIONAL DESIGN SERVICES
ADVERTISEMENT FOR PROFESSIONAL DESIGN
Pursuant to Section 153.67 of the Ohio Revised Code, the Board of County Commissioners,
Butler County, Ohio, announces its plan to contract for professional design services for annual
general aviation services and encourages professional design firms to provide or update statements
of qualifications to provide the required professional design. A general description of the scope of
work, a statement of the specific professional design services required, and a description of the
qualifications required for the scope of work may be obtained by telephone request to the offices of
the Butler County Community Development Division (513) 785-5391, or from the Board’s Bid
Opportunities webpage at http://www.butlercountycommissioners.org. To be considered for award
of a contract, interested firms must submit Statements of Qualifications which must be received by
the Board no later than 5:00 P.M. on January 25, 2019. Statements of Qualifications may be
submitted by U.S. Mail to Butler County Community Development, Attn: Desmond Maaytah, 130
High St., 6th Floor, Hamilton, OH 45011, or by electronic mail to Desmond.Maaytah@bcohio.us.
BOARD OF COUNTY COMMISSIONERS
BUTLER COUNTY, OHIO
Community Development Division (513) 785-5391
130 High St., 6th Floor, Hamilton, OH 45011
Pursuant to Section 153.67 of the Ohio Revised Code, the Board of County Commissioners,
Butler County, Ohio, (“Board”) announces that it plans to contract for professional design services
described below and encourages professional design firms to provide or update statements of
qualifications in accordance with the following:
Butler County Regional Airport, Hogan Field, General Design Services
January 25, 2019
Assistance with preparation of federal Disadvantaged Business Enterprise
plans. Preparation of Environmental Reviews. Pre-Application for Federal
Assistance for projects involving funding from the Federal Aviation
Administration and the 10-year Airport Capital Improvement Plan.
Preparation of an ODOT Office of Aviation Grant Applications.
Preparation of FAA “Notices of Proposed Construction or Alteration” for
construction. Assistance with preparation of minimum standards for
airport operators, airspace height zoning, and leases for airport operations.
Assistance regarding compliance with FAA or State of Ohio requirements.
Assistance in obtaining a new or revised instrument approach procedures.
Assistance responding to letters from the FAA or ODOT regarding
obstructions to approach surfaces or other civil imaginary surfaces defined
under FAR Part 77. Surveys to determine heights of objects in the airport
area. Attendance at planning and strategy meetings. Other similar types of
service requested by the Board.
It is the Board’s intention to retain a professional engineering firm to
provide design services. Accordingly, and pursuant to ORC 153.67, the
Board hereby invites you to submit a Statement of Qualifications (SOQ)
for its consideration. After review and ranking of the submitted SOQs,
Department of Development staff will enter into negotiations with the most
highly ranked firm leading to a detailed scope of services and a fee
The Board expects that the engineering firm will be authorized to begin
work in February 2019. Upon award of the professional design services
agreement, the selected professional design firm will assist with specific
projects as directed by the Airport Administrator.
1. Legally permitted to engage in professional design/ engineering
services within the scope of practice of an architect registered under
Chapter 4703. of the Ohio Revised Code or a professional engineer
registered under Chapter 4733. of the Ohio Revised Code.
2. Demonstrated competence to perform the required professional design
services as indicated by the technical training, education, and
experience of the firm’s personnel, especially the technical training,
education, and experience of the employees within the firm who would
be assigned to perform the services.
3. Demonstrated ability to perform the required professional services
competently and expeditiously when considering the firm’s workload
and the availability of qualified personnel, equipment, and facilities.
4. Located within a reasonable proximity to the site so as to enable
qualified employees of the firm to visit the site and to meet with the
Board or its designated representatives in regards to the airport without
unreasonable expense to the Board.
After the SOQ Submission Deadline identified above, the selection
committee designated by the Board shall evaluate the Statements of
Qualifications submitted by professional design firms specifically
regarding the scope of work, and may hold discussions with individual
firms to explore further the firms’ Statements of Qualifications, the scope
and nature of the services the firms would provide, and the various
technical approaches the firms may take toward the project. The selection
committee may also make inquiries to other persons or entities concerning
any firm’s qualifications and prior experience.
Following this evaluation, the selection committee shall, in accordance
with Section 153.69 of the Ohio Revised Code, rank the firms, negotiate
contract terms, and make a recommendation to the Board concerning the
award of a contract, if any, for professional design services for the Project.
To be considered for a contract, qualified professional design firms may
submit statements of qualifications by the SOQ Submission Deadline
described above to:
Butler County Community Development
Attn: Desmond Maaytah
130 High St., 6th Floor
Hamilton, OH 45011
Statements of Qualifications shall be submitted in the format described in
the attached Exhibit “A.”
The format/content provisions listed below have been established to assist the Board in its
review and evaluation of all firms’ qualification statements. All statements must comply with the
following format to allow the selection committee to fairly evaluate submittals. The following is a
brief description of the desired content for each Section of the Qualification Statement:
SECTION 1 – COVER LETTER: An introductory cover letter of not more than one (1) page.
SECTION 2 – EXECUTIVE SUMMARY: A one (1) page summary highlighting the contents of
the qualification statement.
SECTION 3 – FIRM BACKGROUND: A description with the following information:
1. Name of the Firm
2. Location of firm’s office
3. Information regarding the firm’s history
4. Name and telephone number of firm’s contact person
5. The legal nature of the Firm (e.g., corporation, partnership, joint venture, proprietor).
SECTION 4 – PROJECT ORGANIZATION
1. Provide an organizational chart identifying key proposed personnel for this Project.
2. Provide detailed biographies/resumes of the partner in charge of the Project and the Project
design professional, as well as any other personnel assigned to the Project.
Biographies/resumes must detail all education, technical training and experience of the
Project personnel. Key personnel may be named in the contract.
3. Identify each Project personnel’s respective role and how they will interface with the Board.
4. Identify the individual who will be responsible for communication with the Board.
5. Detail the firm’s current and anticipated workload for the years 2019 through 2023.
6. Describe the firm’s past and current employment of minority & small business and how
minority & small business organizations will be involved.
7. Key Consultants – Identify proposed outside key persons, specialists or individual
consultants to be utilized and provide a description of their qualifications. [The Board
reserves the right to review, consider and approve all proposed Key Consultants at a later
time (not as a part of this first proposal).]
SECTION 5 – PROJECT APPROACH: Describe the firm’s proposed methodology in providing
Professional Services. Include within the description the following:
1. The ability of the firm to complete tasks in a timely fashion, including availability of the
firm’s staff and other equipment and resources to achieve completion on a timely basis.
2. The firm’s equipment and facilities.
3. The firm’s practice with respect to site visits and oversight.
4. A general description of the firm’s methodology and approach to providing design services
for a project of this nature.
SECTION 6 – EXPERIENCE/REFERENCES:
1. Provide a list of all project(s) that the firm has performed with the Board.
2. Provide a full description (fifteen page limit) of at least four (4) similar projects that best
demonstrate the firm’s experience and ability to provide professional design services for this
Project, including the following:
a. Name of the project owner and contact information for the person designated as the
owner’s representative in regards to the project
b. Name of project and location
c. Description of the project
SECTION 7 – OPTIONAL INFORMATION: Include any additional information or description
of resources (including any computer capabilities) supporting your firm’s qualifications, or any
other information you find appropriate to the Board’s selection consistent with the announced
selection criteria [Five (5) page limit].
NO INFORMATION SHALL BE PROVIDED IN THE STATEMENT OF
QUALIFICATIONS CONCERNING THE FEES TYPICALLY CHARGED BY
THE FIRM FOR PROFESSIONAL DESIGN SERVICES ON PROJECTS OF