Business Recycling Program Consulting

Agency: Dakota County
State: Minnesota
Type of Government: State & Local
Caegory:
  • R - Professional, Administrative and Management Support Services
  • S - Utilities and Training Services
Posted Date: Jan 28, 2019
Due Date: Feb 15, 2019
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Business Recycling Program Consulting


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?Dakota County is seeking proposals for consulting services to provide technical assistance to help commercial entities implement best management practices to reduce waste, and improve recycling and organics recovery.

Proposals due: Feb. 15, 2019 at 4:30 p.m.

Send proposals to:
Renee Burman
Environmental Resources
Email: renee.burman@co.dakota.mn.us

RFP - Business Recycling Program Consulting




Attachment Preview

REQUEST FOR PROPOSALS
For Professional Service for
Technical Assistance for County’s Business Recycling Program
Dakota County Environmental Resources Department
Release Date: January 28, 2019
Proposal Due Date: February 15, 2019
Dakota County Environmental Resources Department
Western Service Center
14955 Galaxie Avenue
Apple Valley, MN 55124
For additional information please contact:
Renee Burman
Renee.Burman@co.dakota.mn.us
952-891-7042
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Table of Contents
I. INTRODUCTION AND PROGRAM DESCRIPTION .............................................................................................. 3
II. SCOPE OF SERVICES ............................................................................................................................................... 3
III. GENERAL INSTRUCTIONS FOR CONTRACTOR ................................................................................................ 6
IV. SUBMISSION OF PROPOSAL.................................................................................................................................. 8
V. TIMELINE AND BUDGET...................................................................................................................................... 10
VI. PROPOSAL EVALUATION CRITERIA ................................................................................................................. 11
ATTACHMENT A: STANDARD ASSURANCES ............................................................................................................. 13
ATTACHMENT B: INSURANCE TERMS.......................................................................................................................... 17
ATTACHMENT C: SAMPLE CONTRACT........................................................................................................................ 21
ATTACHMENT D: NON-COLLUSION AND CONFLICT OF INTEREST STATEMENT............................................. 31
ATTACHMENT E: TRADE SECRET FORM..................................................................................................................... 33
ATTACHMENT F: BUSINESS RECYCLING INCENTIVE PROGRAM GUIDELINES ................................................ 35
ATTACHMENT G: PROGRAM APPLICATION AND BASELINE REPORT ................................................................. 41
ATTACHMENT H: PROGRAM FINAL REPORT ............................................................................................................. 49
ATTACHMENT I: PROGRAM REIMBURSMENT FORM............................................................................................... 55
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I. INTRODUCTION AND PROGRAM DESCRIPTION
A. Project Background
Dakota County (County) is responsible for implementing programs to achieve a 75% recycling rate
goal (includes organics recycling) by 2030. The Minnesota Legislature amended recycling laws to
require most businesses in the Twin Cities Area to recycle at least three materials, effective January
1, 2016 (Minn. Stat. 115A.151). Up to 10,000 businesses in Dakota County are impacted by this law.
In 2016, Dakota County launched a Business Recycling Incentive Program (Program) to help
businesses recycle. The Program allocates up to $10,000 per location for commercial entities subject
to the recycling mandate and eligible manufacturing entities to implement sustainable activities to
reduce waste, start or improve recycling, and start organics recovery. Eligible items include
recycling/organics containers and equipment, educational materials, improvements to loading docks
and waste enclosures, up to 6 months reimbursement for organics hauling service and compostable
products, and more. See Program Guidelines/Application packet (Attachment F) for more information.
Program participants are required to complete an Application and Baseline Report (Attachment G),
Final Report (Attachment H), Reimbursement requests (Attachment I), if necessary, and work with the
County’s technical assistance consultant to plan and implement activities. Program forms are to be
completed in the County’s online platform (i.e., ReTrac). Project activities for each location must be
completed within 12 months.
B. Purpose of this Request for Proposal (RFP)
Dakota County, Minnesota, seeks to contract for consulting services to provide technical assistance to
commercial entities to help them divert waste and provide technical assistance to help businesses
fulfill program participation requirements.
II. SCOPE OF SERVICES
A. Contractor will provide technical assistance to achieve these project outcomes:
1. A sufficient number of businesses participate in the Program for the County to allocate all 2019
Program funds (estimated at $205,000).
The terms “commercial” and “business” mean for-profit businesses and non-profit
organizations and excludes multiunit dwellings, public entities, and schools (public and
private) as these entities are engaged via other County funding programs.
The County estimates 40-50 business will need to participate in the Program to allocate all
2019 Program funds. This estimate is based on the average amount of 2016-2018 funding
awarded per participant (approximately $4,400/participant); however, the amount of
funding requested and approved varies by individual participant (ranged from $139 to
$10,000) so the actual number of businesses needed in 2019 to secure the full $205,000
may be higher or lower than the County estimate.
Businesses must submit an application and enter into a contract with the County for
program participation on or before December 31, 2019. Since 12 months is allowed for
project completion, Program funding and projects initiated in 2019 will be carried over into
2020 for completion, as required.
2. Best waste management practices are applied in each business, including use of Program
resources.
3. Projects result in documented:
Reduction in the amount of waste generated (e.g., waste avoided, items reused);
Increased recycling*; and/or
Increased food waste/organics recovery, including edible food donated.
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4. Accurate applications and baseline and final reports are submitted to the County.
*For the purposes of this RFP, recycling includes organics recovery (food donation and source-
separated collection).
B. Contractor Responsibilities: During the course of this project, the contractor will be expected
to:
1. Provide technical assistance to an estimated 40-50 building owners and/or distinct
business entities (or until Program funding is fully assigned) to help them
participate in the Program. This entails:
A. Verify eligibility of businesses that have submitted a pre-application form or have
been recruited by the County requesting to participate in the Program.
B. Schedule and conduct an initial site visit with eligible businesses to assist with
completing and submitting a complete and accurate Program Application and
Baseline Report to the County. The site visit must include:
i. A walk-through of all common areas on the premises to evaluate needs
and to complete a visual waste assessment and analysis of each waste
stream;
ii. Identification of strategies needed to start or enhance, including use of
best management practices;
iii. Problem-solving to address any issues with space for outdoor containers
or other issues; and
iv. Documentation of pre-project recycling/organics/trash management,
including with photos.
C. Assist businesses with completing and submitting Program Applications that
include:
i. Recommended containers, lids, signage/labels, and other materials to
implement best management practices;
ii. A plan for employee education/training, including follow-up with
employees unavailable for initial education/training;
iii. A plan to pair all trash/recycling/organics containers in convenient and
strategic locations;
iv. A plan to label all trash/recycling/organics containers, using County labels
as appropriate and following County labeling instructions; and
v. If organics is considered for the project, a cost analysis that identifies the
cost change to add/expand an organics composting program (e.g. waste
services and BPI-certified compostable products) to help evaluate the
financial case for organics recovery, including financial tipping points in
changing to waste management practices other than disposal.
D. Assist businesses with completing and submitting a complete an accurate
Baseline Report.
E. Serve as a liaison for businesses with recyclers and waste haulers to facilitate the
implementation of improved recycling collection systems and cost-effective waste
management practices.
F. Provide approved Program participants with necessary technical assistance for
project implementation and to fulfill Program requirements.
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G. Schedule and conduct a second site visit and assist participants implement the
project, including to:
i. Verify that best management practices and project elements have been
carried out as planned, including assisting in container labeling and
pairing of containers;
ii. Verify completion of or conduct staff training to educate employees on
operations to initiate and maintain planned activities;
iii. Assist in completion of reimbursement requests; and
iv. Develop a plan for “right-sizing” of external collection containers and
provide participants with tools and training to monitor waste for this
purpose.
H. Schedule and conduct a third site visit and assist participants to: conduct a visual
assessment of trash and recycling; assist with right-sizing by recommending
appropriate service adjustments; fine-tune project implementation, as needed;
and assist participants with completing and submitting the final report to the
County.
I. Conduct a final site visit to verify Program implementation and requirements have
been fulfilled, including submittal of Reimbursement requests and the Final
Report.
J. Document post-project recycling/organics/trash practices, including photos.
K. Coordinate with the County to provide recognition to successful Program
participants.
2. Provide technical assistance and assist businesses that request it but are not
eligible for the Program to implement changes in their waste management practices.
3. Refer past Program participants that have completed projects but are requesting
additional assistance to the County.
4. Recruit businesses with high potential for waste reduction, recycling, and/or organics
recovery to participate in the Program. It is anticipated that the Consultant will spend minimal
time per month on this effort, and it entails leveraging opportunities while the consultant is providing
County services in the community (e.g., recruiting neighboring businesses that share waste services
with Program participants).
5. Report results of technical assistance:
A. Provide a monthly summary status report of technical assistance that tracks the
number of businesses served and general type of services provide, and the status
of implementation or general nature of inquiry/outreach response.
B. For businesses receiving technical assistance (for both Program participants and
those not eligible), submit a 2019 Program final report that summarizes:
i. Quantifiable results including tons/pounds diverted and costs
savings/increases following project implementation and anything else
quantified for each Program participant (e.g., number of technical
assistance hours provided, number of employees educated);
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