Building Automation System Addendum 2 - Questions and Answers

Agency: Austin Independent School District
State: Texas
Type of Government: State & Local
Caegory:
  • R - Professional, Administrative and Management Support Services
Posted Date: Jan 7, 2019
Due Date: Jan 10, 2018
Solicitation No: 19RFQ083
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number Title Addenda Due Date 2:00PM
19RFQ083

Building Automation System

HUB Documents:

Addendum 1 - Coversheet Corrected Date

Addendum 2 - Questions and Answers

1/10/18

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AUSTIN Contract and
Procurement Services
Independent School District
Request for Qualifications
19RFQ083 Building Automation System
Date
November 27, 2018
December 4, 2018
December 6, 2018
January 4, 2018
January 7, 2018
January 10, 2018
December 17, 2018
Event
Advertise/Issue Date
Pre-Proposal Conference at 10:00 AM AISD Construction Management Department
812 San Antonio Street Suite 200 Austin, Texas 78701
Due Date for Questions by 5:00 pm
Questions and Answers posted on our website
RFQ opening / due date at 2:00 pm CST
AISD Board Meeting for review/approval
Deliver Sealed Proposals to:
Austin ISD
Contract & Procurement Services
1111 West 6th Street
Building A, Suite 330
Austin, TX 78703
Contact:
Jennifer Nix
Contract & Procurement Services
jennifer.nix@austinisd.org
Questions must be submitted via e-mail to the contact person listed above.
In the e-mail subject line, type: Questions 19RFQ083 Building Automation Systems
Q & A and Addenda will be posted on our website: www.austinisd.org/cp/bids
Proposals are due no later than 2:00 pm on the date indicated. Your proposals must be
delivered by mail or hand delivery in a sealed envelope or carton. Proposals received after
the specified time shall not be considered.
Please submit the following:
Required
o One (1) hard copy marked “original” – include signed “required” forms
Requested
o One (1) digital copy on a flash drive – include signed “required” forms
o One (1) hard copy marked “copy”
FAX, e-mail or other electronic proposals will not be accepted.
Proposals must be plainly marked with name and address of the Offeror and the RFQ
number and Title above.
1111 This solicitation is a request for qualifications for professional services under Texas Government Code 2270.
Building Automation Controls
Request for Qualifications 19RFQ083
TABLE OF CONTENTS
PAGE
1. SCOPE OF WORK
3
1.1. Project Description
3
1.2. Scope of Contracted Services
3
2. PROPOSAL PROCESS
5
2.1. General
5
2.2. Pre-Qualifications Interpretation of Contract Documents
5
2.3. Public Disclosure of Qualifications
6
2.4. Submission of Qualifications
6
2.5. Schedule
6
3. QUALIFICATIONS
7
3.1. Preparation
7
3.2. Format
7
4. QUALIFICATION FORM
9
5. EVALUATION OF QUALIFICATIONS
10
5.1. General
10
5.2 Competitive Range
10
5.3 Interviews
10
5.4 Evaluation Criteria
10
APPENDIX A TECHNICAL REQUIREMENTS
Section 230926a: Direct Digital Controls for Local Building Automation Systems
Tridium-BACNET Web-Based
Section 230926c: Commissioning of Building Automation System (Tridium-BACNET)
Building Automation Controls
Request for Qualifications 19RFQ083
1. SCOPE OF WORK
1.1. Project Description
In November of 2017, Austin voters approved a $1-billion Bond to include: new/modernized
campus facilities; improvements to address overcrowding and critical needs; and districtwide
improvements to technology for teachers and students and transportation within Austin
Independent School District (AISD).
As part of the 2017 Bond Projects, AISD has determined the need to pre-select provider(s) of
Building Automation Systems (BAS) in order to ensure adequate workforce capacity to complete
the work within the scheduled construction period, while providing a common operational platform
for ease of use by facilities personnel.
The District has elected to use the Request for Qualification (RFQ) process to select up to five
BAS providers who can demonstrate the capability to provide the services required for new
construction and renovation projects.
The selected HVAC control contractor will provide the services required for these projects as a
Subcontractor to each project’s General Contractor.
Other BAS-only projects may be developed directly by the Design Teams or AISD and not include
a General Contractor.
1.2. Scope of Contracted Services
1.2.1 New Schools:
New BAS will be provided for the following new construction/major renovation projects:
1. Ann Richards School for Young Women Leaders Campus Modernization. Anticipated
opening: August 2021
2. New Southwest Elementary School. Anticipated opening: August 2020
3. Blazier Relief Elementary/Middle School. Anticipated opening: August 2020
4. Modernized Eastside High School. Anticipated opening: July 2020
5. Govalle Elementary School. Anticipated opening: January 2020
6. T.A. Brown Elementary School. Anticipated opening: January 2020
7. Doss Elementary School. Anticipated opening: August 2020
8. Murchison Middle School Addition. Anticipated opening: December 2020
9. Menchaca Elementary School. Anticipated opening: January 2020
10. Bowie High School. Anticipated opening: July 2022
11. LBJ Vertical Team Elementary Modernization. Anticipated opening: August 2020
12. Rosedale School. Anticipated opening: August 2021
13. Austin High School. Anticipated opening: August 2022
14. Brentwood Elementary School. Anticipated opening: August 2022
15. Casis Elementary School Campus Modernization. Anticipated opening: August 2022
16. Eastside Memorial Vertical Team Elementary Modernization. Anticipated opening: August
2021
17. LASA move to Eastside – Interior renovations. Anticipated opening: August 2020
Building Automation Controls
Request for Qualifications 19RFQ083
18. LBJ Early College Medical High School – Interior renovations. Anticipated opening: August
2021
19. New Northeast Middle School. Anticipated opening: August 2022
20. Hill Elementary School Addition and Renovation. Anticipated opening: August 2022
1.2.2 Mechanical Renovations:
The same provider(s) may be asked to propose on BAS work associated with mechanical
renovations in existing buildings throughout the District.
1.2.3 Operator’s Station
The central District Operator Workstation computer is being provided by the Owner as part of a
separate project. Contractor shall utilize this computer for graphics, control programs, alarm
reporting, trending reports, etc., providing for web-based interconnection with their systems.
1.2.4 Technical Requirements
The District’s Standard Specifications outlining the technical requirements for the BAS are
provided in Appendix A. Specific sequences and points lists will be developed by the Design Team
and/or Owner for each project.
Building Automation Controls
Request for Qualifications 19RFQ083
2. PROPOSAL PROCESS
2.1. General
2.1.1. Evaluation of Qualifications
Qualifications will be evaluated by an evaluation team selected by AISD. The evaluation will be in
accordance with Section 5 of this document, Evaluation of Qualifications, and may include
requests by the team for additional information and interviews to determine and clarify the
experience and responsibility of the proposer. The evaluation team will make a recommendation
to the AISD Board (Board), who will make the final decision to select the contractor.
2.1.2. Obligation to Award
The issuance of this RFQ, and the receipt and evaluation of qualifications does not obligate AISD
to award a contract. AISD will not pay any costs incurred in responding to this RFQ. AISD may
cancel this procurement without liability at any time prior to AISD’s execution of a contract.
2.1.3. Commencement of Work
The successful proposer may commence work only after AISD delivers a fully executed contract
to that proposer.
2.2. Pre-Qualifications Interpretation of Contract Documents
2.2.1. Changes to RFQ
2.2.1.1. AISD reserves the right to make changes to the RFQ. Changes will be made by written
addendum which will be issued on https://www.austinisd.org/cp/bids and
https://planroom.millerids.com/
2.3. Public Disclosure of Qualifications
2.3.1. Any information provided to AISD pursuant to this RFQ is subject to public disclosure
pursuant to Texas’s public records laws (ORS 192.410 to 192.505).
2.3.2. The general requirement for public disclosure is subject to a number of exemptions. Each
page containing information deemed by the proposer as necessary to remain exempt from public
disclosure after qualifications have been evaluated (e.g., pages containing trade secret, economic
development information, etc.) should be plainly marked. Marked pages should be placed in a
group separate from the remainder of the qualifications.
2.3.3. The fact that a proposer marks and segregates certain information as exempt from
disclosure does not mean that the information is necessarily exempt. AISD will make an
independent determination regarding exemptions applicable to information that has been properly
marked and segregated. Information that has not been properly marked and segregated may be
disclosed in response to a public records request. When exempt information is mixed with
nonexempt information, the nonexempt information must be disclosed. AISD will redact pages

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